Commission Minutes

OFFICIAL
AUGUST 5, 2013, 9th DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:45 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commissioners discussed previous minutes.

PUBLIC COMMENT

There was no Public Comment at this time.

CALL MEETING TO ORDER

Commissioner Houseman called the August 5, 2013, meeting to order at 9:02 am and led with prayer.
Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

No remarks made.

PREVIOUS MEETING MINUTES

Commissioner Houseman presented a portion of minutes from December 13, 2011, that were not incorporated
in the official written minutes, but are in the digital audio minutes for that day. The Minutes from December
13, 2011, discussed Independent Insurance and Benefits Services Bid #201110-155. Commissioner Houseman
would like to incorporate into today’s minutes the excerpt from December 13, 2011.

INDEPENDENT INSURANCE AND BENEFITS SERVICES – BID #201110-155

The ten member committee consisting of: Ron Erickson, Linda Sorenson, Dixie Wagner, Dawn Bilyeu,
Bob Dixon, Nikki Lawrence, David Stottle, Terry Schade, Jason Davidson, and Joe W. came before the
Commission to share their bid recommendation for Independent Insurance and Benefits Services. The
committee had narrowed down the vendors and recommended Employee Benefit Design, LLC.

HR Director Linda Sorenson said that there are two different plans that they are going to offer the
employees in the 2012 year. The first one will be the standard plan (Plan A) with a $1,000 deductible.
Office visits would be $30 for in-network and $50 for non-network providers. The second plan (Plan B)
would give the employees an opportunity to “buy-up” at an additional $20 per month. With Plan B,
their deductiblewould be $500 and office visits being $20 for in-networks and $40 for non-network
providers.

Commissioner Strafuss asked HR Director Linda Sorenson and Benefits Coordinator Dixie Wagner to
compare this new plan to last year’s plan. Linda Sorenson explained that the cost of the co-pay for the
ER and the cost for Urgent Care would remain the same as the previous year. She mentioned that the
deductible and the “buy plan” were both new to the County as well as the program and made sure that
employees were aware that this is a cost to the County and not to the employee. Discussion ensued.

Purchasing Director Ron Erickson explained the reasons why they are recommending this particular
vendor over the local vendors that they have used in years past. Ron Houseman asked if any of the
committee members had any comments and no one spoke up.

Commissioner Strahan made the motion to approve the recommendation of the committee and award the
bid to Employee Benefit Design, LLC. Commissioner Strafuss seconded the motion for discussion.
Discussion ensued. The motion carried by a vote of three: Houseman (yea), Strafuss (yea), and Strahan
(yea).

Commissioner Strahan moved to include the omitted portion of the minutes from December 13, 2011, into the
minutes for August 5, 2013. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).
 ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payable as follows: Checks: #336300 - #336362,
Warrants: #5816. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

CONSTRUCTION NOISE ORDINANCE
#2009-10-08-2

Discussion ensued about Ordinance #2009-10-08-2 Regulation for Hours of Certain Construction Activities.

Commissioner Strahan moved to rescind Ordinance #2009-10-08-2. Commissioner Williams seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

COMPUTER SOFTWARE SERVICE AGREEMENT

Mark Rys, Donna Neeley, James Strahan, and Sheila Wyatt came before the Commission to give their approval
for the contract renewal to be signed between Taney County and James Travis with TPS LLC, Inc. In doing so
he will help the I.S. Department develop the “bridge” to transfer information from one computer program to
another.

CITY OF FORSYTH FUNDING AGREEMENT & REQUEST FOR FUNDS

Chris Robertson, from the City of Forsyth, and Eddie Coxie, Taney County Sewer District, brought to the
Commission an agreement to allow Taney County Regional Sewer District to use the sewer funds from the City
of Forsyth account. The Taney County Regional Sewer District requests funds for the project to improve the
operation of the sewer system by adding a second system to handle peak flows so they will be in compliance
with the Department of Natural Resources. A discussion of the capacity that Taney County has bought verses
the amount of capacity used ensued. Chris Robertson, with the City of Forsyth, stated the city does not plan on
charging the County for more capacity. Commissioner Strahan requested written documentation that the
amount of capacity that is owned by the Taney County Regional Sewer District can be allocated for more than
one project for the City of Forsyth.

TRANSFER STATION UPDATE

Travis Heier with HDR Engineering; Randy Haes and David Stottle with Road & Bridge; and Scott Starrett
with Planning and Zoning; brought updates to the Commission for the Transfer Station. Discussion ensued
regarding the repair to the current building and construction of a new building. They also discussed moving the
Road & Bridge Operation at the Transfer Station site to a new location.

RECESS
9:57 AM

RECONVENE
10:03 AM

ROAD AND BRIDGE UPDATE

Randy Haes with Road & Bridge, discussed with the Commission about getting written agreements with Ozark
County, Stone County, and the Arkansas County of Boone for maintenance of roads that border these counties.
The Commission suggests that Mr. Haes work with Nikki Lawrence with the process of getting simple written
agreements with the following counties: Ozark County, Stone County, and Boone County.

Mr. Haes notified the Commission the weather may delay the pouring of the concrete for the new Road &
Bridge Offices.

Randy Haes, Harland Collins, David Stottle, and Devin Huff with Road & Bridge updated the Commission
concerning the roads that were damaged with the rain this past week.

The Executive Session – Litigation and Personnel per section 610.021 (1) (3) was combined with the following
Executive Session per section 610.021 (1) (2) (3) (12).

EXECUTIVE SESSION - LEGAL UPDATE
PER SECTION 610.021(1) (2) (3) (12)
Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021(1) (2) (3) (12)
Commissioner Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).
EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for any actions or motions.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
12:00 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:00 PM

The minutes were taken and typed by Wesley Shoemaker, Deputy Clerk.