Commission Minutes

OFFICIAL
SEPTEMBER 30, 2013, 23rd DAY OF
THE AUGUST ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:15 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

PUBLIC COMMENT

There were no Public Comments at this time.

CALL TO ORDER

Commissioner Houseman called the September 30, 2013, meeting to order at 9:04 am and Assessor Chuck
Pennel offered the opening prayer. Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks at this time.

ACCOUNTS PAYABLE

A discussion ensued regarding training for the Coroner’s Office and a warrant that wasn’t approved by the
Auditor because it was outside the limits of the budget. Commissioner Strahan stated that if there were any
provisions within his budget to provide the funding.

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #336895 - #336981; Warrants
#5843, #5844, #5845 and a Transfer from GCR to the Assessor’s Fund. Commissioner Williams seconded the
motion. Commissioner Strahan asked the Assessor if there had been any success in getting a response
concerning the withheld funding from the State Tax Commission. Mr. Pennel stated he had discussed the
funding issue and was told by the State Tax Commission representatives that the County would not see it this
year. Mr. Pennel had pointed out to the State Tax Commission that his office is trying to work with them to
correct the issues they had presented. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

COURT ORDERS

Chief Deputy Clerk Cristy Smith, with the County Clerk’s Office, came before the Commission to present Real
Estate Abatements, Personal Property Refunds, and Personal Property Abatements labeled Exhibit A dated
September 30, 2013, which includes the following abatement numbers: #20140387, #20140393, #20140394,
#20140388, #20140385, #20140386, #20140390, #20140391, #20140392, #20140397, and #20140398.

Commissioner Houseman asked if the Run-ons to the abatements when they are brought before the
Commission. Commissioner Houseman pointed out that National Institute of Marriage abatement number
20140387, and stated that this was discussed during Summer BOE and it was decided then that they would not
make any change so then they could go on to the State Tax Commission. Ms. Smith stated there were no
motions or formal decisions made at that time. Assessor Pennel spoke concerning letters that he had received
and a conversation he had with the Mr. Kyle from the State Tax Commission.

Commissioner Houseman stated that he believed it should be sent to the State Tax Commission in accordance
with their direction asked Mr. Pennel to contact Jason Coatney; and to speak with Mr. Tichenor and Mr. Kyle
again, because they are giving different opinions. Mr. Pennel stated that he understood that some of these
exemptions are difficult to decide and asked for clarification concerning exemptions that are decided during
Summer BOE.

Commissioner Strahan moved to approve all abatements presented as Exhibit A, except for #20140387.
Commissioner Williams seconded the motion with discussion. Commissioner Williams asked what the process
for this group from here is. Ms. Neeley stated there are other ways to get this adjusted if it is a county error.
Commissioner Williams stated that he doesn’t know what “new” information was presented to place this back
on the books. Commissioner Houseman stated that if no decision was come to the County Commission has the
right to hear this again. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (nay).
Ms. Smith also presented a report for Personal Property Run-ons labeled Exhibit B, dated September 30, 2013,
which include the following control numbers: #67967, 67825, 67847, 697876, 67921, 67922, 67930, 67944,
67959, 67980, 68000, 67816, 67822, 67827, 67832, 67839, 67845, 67848, 67853, 67859, 67867, 67869, 67871,
67872, 67875, 67879, 67890, 67904, 67926, 67927, 67931, 67935, 67937, 67946, 67949, 67955, 67960, 67962,
67963, 67983, 67985, 67987, 67988, 67991, 67992, 67993, 67998, 68001, 68009, 68010, 67817 – 67821,
67823, 67824, 67826, 67828 – 67831, 67833 – 67838, 67840 – 67844, 67846, 67849 – 67852, 67854 – 67858,
67860 – 67866, 67868, 67870, 67873, 67874, 67877, 67878, 67880 – 67889, 67891 – 67903, 67905 – 67920,
67923 – 67925, 67928, 67929, 67932 – 67934, 67936, 67938 – 67943, 67945, 67947, 67948, 67950 – 67954,
67956 – 67958, 67961, 67964, 67965, 67968 – 67979, 67981, 67982, 67984, 67986, 67989, 67990, 67994 –
67997, 67999, 68002 – 68008, 68011, and 68012.

Commissioner Williams moved to approve Exhibit B dated September 30, 2013. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Previous Meeting Minutes dated September 9 and September 19,
2013, with corrections. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

CUSTODIAN OF RECORDS / PSR

Clerk Donna Neeley came before the Commission to discuss the PSR process. Commissioner Houseman
thought there were a few things that needed to be addressed within the current PSR Policy.
Re-appointment of the Custodian of Records and since the previous Commission had signed it he would like
this to be updated with the current Commission, a provision that gives the elected officials and/or department
heads within the courthouse an option/or the latitude to provide the information that is easily given to be free to
the public, and to place a cap on the maximum amount that can be charged for a PSR.

Ms. Neeley stated that RSMo. 610 states that the average salary of the employees for a department be used
when research is being completed, but for the coping of the documents it states the rate is to be the salary of the
lowest paid employee.

Commissioner Houseman stated his goal was to charge the very lowest price to the public as possible.
Commissioner Strahan recommends that the Commission re-write this policy and then at that point vote on it.

Ms. Neeley would like an email policy to be included. She stated the current policy was to notify the County
Counsel immediately when a request has been made for county emails, then the I.S. Department is sent the
request so they can pull the information, that information is then sent to the County Counsel for their approval,
and finally it is given to the requester.

Ms. Neeley will ask other first class counties to see what PSR Policy they have in place.

911 REPLACEMENT TAX EDUCATIONAL PIECE

Tammy Hagler, 911 Administrator, came before the Commission to gain permission to send 911 Replacement
Tax Educational Information to the personnel through the County’s email and have this placed on the County’s
internet.

Commissioner Strahan stated there is already some misinformation out there concerning this issue and he
believes the County Commission should stay a little farther away from it. Commissioner Houseman asked if
Commissioner Strahan believed by sending this information out through our email that it looked like the
Commission would be endorsing it. Commissioner Strahan agreed with that statement. Commissioner
Williams doesn’t want the Commission’s involvement or non-involvement to be construed as support for the
issue or against it. He doesn’t think we should do this and to leave it up to the voters.

Clerk Neeley stated that a question/answer system website could be added to the internet.

Ms. Hagler stated that presentations are being given by 911 Board members to any organization that will allow
them to come. The Commission agreed to have the 911 Advisory Board find other ways to get this information
out to the public.
 INTERGOVERNMENTAL AGREEMENT WITH BOONE COUNTY, ARKANSAS

Road & Bridge Interim Administrator Randy Haes came before the Commission to discuss an
Intergovernmental Agreement with Boone County, Arkansas. This agreement means Boone County, Arkansas
will maintain Horseshoe Bend Road and Taney County will maintain Bald Eagle Point Road. This is currently
being done but it seems past agreements were word of mouth where this will put it on paper.

Commissioner Strahan moved to approve this Intergovernmental Agreement between Taney County, Missouri
and Boone County, Arkansas, for the maintenance of these roads for one year period. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

EMERGENCY SESSION

Commissioner Strahan moved to adjust the day’s agenda to go into Emergency Session due to a time sensitive
issue. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

Discussion ensued regarding an agreement that allowed citizen’s to drop off flood debris at the Transfer Station
free of charge using a waiver and that the time limit for the waiver was up today.

Commissioner Strahan moved to extend the existing agreement concerning these waivers for the Transfer
Station to October 21, 2013. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
10:33 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.