Commission Minutes

OFFICIAL
SEPTEMBER 16, 2013, 19th DAY OF
THE AUGUST ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:47 am with Ron Houseman (present),
Danny Strahan (present), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s business.

PUBLIC COMMENT

There were no Public Comments at this time.

CALL TO ORDER

Commissioner Houseman called the September 16, 2013, meeting to order at 9:00 am and led with prayer.
Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission Remarks at this time.

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #336700 - #336785; Warrants
#5838 - #5840; Transfers to GCR from 911 for postage. Commissioner Williams seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

LONG CREEK RECREATION AREA

Commissioner Houseman stated the Commission had received a letter from the Army Corp of Engineers out of
Little Rock, Arkansas, concerning leasing long creek recreation area and asked if the county has any interest in
this to contact them.

The Commission agreed that Commissioner Houseman will make contact with the Army Corp of Engineers on
options that are available.

BIOSOLIDS COUNTY REPRESENTATIVE

Commissioner Houseman stated that currently Commissioner Williams is appointed to the position of the
Biosolids County Representative but would like to appoint an alternate to fill in at meetings that Commissioner
Williams is unable to attend.

Commissioner Strahan moved to appoint John Soutee as an alternate to the Tri-Lakes Biosolids Coalition.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

CUSTODIAN OF RECORDS / PSR

Commissioner Houseman stated it had been requested that the Commission discuss the County’s Public Service
Request Policy. He made note that the signature lines would need to be updated listing the current
Commissioners.

Commissioner Houseman thought it would need to be a little less stringent concerning the items that are simple
to provide and in that case the requestor not be made to fill out the PSR form, but for items that are labor
intensive then the form is to be used and a charge be applied.

Commissioner Houseman opened the floor to comments.

Commissioner Strahan stated that if an office has to spend a considerable amount of time or several pages are
used for an item then there should be a charge, but if there is not any intensive work involved then we shouldn’t
charge for those.
Clerk Donna Neeley stated that it is her office that does the PSR’s for the Commission. She agreed that if it’s
on the computer then we should be able to email it, but if it requires labor in finding something then we should
be able to charge for that.

Josh smith stated he is in favor with this change of policy.

This item will be scheduled for a future meeting.

MAC BOARD MEMBER SELECTION

Commissioner Strahan nominated Commissioner Williams to be the Mac Delegate to the annual conference of
MAC. Commissioner Houseman moved that nominations cease. No other nominations. The nomination
passed by vote: Houseman (aye), Strahan (aye), and Williams (abstain).

DISASTER DECLARATION BRIEFING ANNOUNCEMENT

Chris Berndt came before the Commission to discuss a federal declaration for the disaster of flooding that
occurred in Hollister, Missouri, in August of 2013. The meeting will go over the paperwork that will need to be
filed and the process on how to file. The meeting is scheduled for this Friday from 8:00 am till noon. It was
clarified this meeting is for public assistance for public infrastructure not for individual assistance.

COMMISSION BOARDS AND COUNTY BOARDS

Commissioner Houseman commented there the following two boards have open positions: Planning and
Zoning Commission – (the Branson Township), and the Finance Committee. He reminded the Commissioners
to submit suggested persons for these boards.

RECESS
9:46 AM

RECONVENE
9:53 AM

ROAD & BRIDGE WORK SESSION

Purchasing Agent Ron Erickson and Randy Haes, with Road & Bridge, came before the Commission to discuss
contracts.

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

EXECUTIVE SESSION
9:53 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
3:25 PM

Note: The other Executive Sessions was taken care of during this Executive Session.

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
3:25 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.