Commission Minutes

OFFICIAL
AUGUST 19, 2013, 12th DAY OF
THE AUGUST ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:58 a.m. with Ron Houseman (present),
Danny Strahan (absent), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review the day’s agenda.

PUBLIC COMMENT

There were no Public Comments at this time.

CALL TO ORDER

Commissioner Houseman called the August 19, 2013, meeting to order at 9:04 am. Auditor Rick Findley led
with prayer and Commissioner Williams led the Pledge of Allegiance.

COMMISSION REMARKS

It was noted for the record that Mr. Strahan is dealing with a health issue so he will not be present at today’s
meeting.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #336429 - #336; Warrants
#5825; Transfers from. Commissioner Houseman seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (absent), and Williams (aye).

GLASS RECYCLING AGREEMENT

Scott Starrett, with Planning & Zoning, came before the Commission to present a glass recycling agreement.

Commissioner Williams moved to approve Glass Recycling Agreement by and between Ripple Glass and
Taney County. Commissioner Houseman seconded the motion: Houseman (aye), Strahan (absent), and
Williams (aye).

REQUEST FOR LEGAL CONFIRMATION

Commissioner Houseman presented a request from the auditing firm that is completing a financial audit of
Taney County for information from County Commission Counsel regarding any pending or threatening
litigation claims and assessments on any amounts exceeding $5,000 in the aggregate.

RECESS
9:12 AM

RECONVENE
9:14 AM

Auditor Rick Findley came in to answer questions concerning this request from the auditors. He stated that for
the auditors to be able to give a true financial picture of the County they need to know if there is anything that
might be outstanding and they will report those in the notes of the audit.

Commissioner Williams moved to provide consent for the information requested from our attorneys by the
auditors that are providing the audit for Taney County. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (absent), and Williams (aye).

SALES TAX AGREEMENT

Commissioner Houseman stated that the Sales Tax Agreement is a request for information or audit of local sales
and use tax records from the Department of Revenue. He explained that this is an annual request and a request
that we send in to DOR asking for sales tax information that had been received from businesses within Taney
County.
Commissioner Williams moved to approve the Sales Tax Agreement for the Department of Revenue and Taney
County. Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (absent), and Williams (aye).

TRI-LAKES REGIONAL BIOSOLIDS DRYING FACILITY
AWARD OF CONSTRUCTION CONTRACT #203814

Mike Pessina, with HDR Engineering, came before the Commission to present Construction Contract #203814
for the Tri-Lakes Regional Biosolids Drying Facility. Construction Bids were opened on July 29, 2013 and
Carson Mitchell presented the apparent low bid of $5,399,026.00. He stated the motion will need to be
contingent upon approval by the Missouri Department of Natural Resources; the County acknowledges that it
will cover the cost up to $3.25 million based upon the County’s $3 million commitment and the City of
Branson’s $250,000.00 commitment and to also acknowledge that Carson Mitchell submitted a waiver to utilize
the preselected equipment and that was attached to the letter; and thirdly a statement that their positive efforts
for DDE utilization were reviewed and were satisfactory to the County.

Commissioner Williams moved to award Construction Bid to Carson Mitchell based upon the engineer’s
recommendation, and contingent upon the approval from DNR. Commissioner Houseman seconded the
motion. Rick Ziegenfuss, Chairman of the Biosolids Partnership, wanted to thank the County for their matching
funds to make this project possible. The motion passed by vote: Houseman (aye), Strahan (absent), and
Williams (aye).

RECESS
9:30 AM

RECONVENE
9:36 AM

INTRODUCTION OF BLB ASSOCIATE

Terri Billings, with BLB & Associates (a grant writing company), came before the Commission for a formal
introduction. Discussion ensued regarding past projects they have worked and areas they may be of help to the
County.

RECESS
9:47 AM

RECONVENE
10:03 AM

911 ADVISORY BOARD
RECOMMENDATION

Tammy Hagler, 911 Administrator, and Chris Berndt with the 911 Advisory Board, came before the
Commission to present a formal recommendation for 911 funding. They would like it to be on the November
ballot for a ¼ cent. This will do away with the 10% tax that is on land line phones. 3.1 -3.2 million per year.

Ms. Hagler has reviewed ballot language with County Legal Counsel and has received his approval for the
wording. Discussion ensued regarding reoccurring expenses and capital improvement expenses.

Certification date is august 27 for the 2013 November Ballot. Mr. Berndt stated the cost of the election would
be billed to the 911 Fund.

This item will be scheduled for next week.

DAVIS AVIATION LEASE AGREEMENT

Mark Parent, with the Taney County Airport Board, came before the Commission to present the renewal of the
Davis Aviation Lease Agreement.

Commissioner Williams moved to approve the Davis Aviation Lease Agreement by and between Davis
Aviation and Taney County. Commissioner Houseman seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (absent), and Williams (aye).
 EXECUTIVE SESSION PER SECTION 610.021 (3)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (3). Commissioner
Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent), and
Williams (aye).

EXECUTIVE SESSION
10:22 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent), and Williams (aye).

OUT OF EXECUTIVE SESSION
10:52 AM

DAILY STAFF REVIEW AND AGENDA REQUESTS
(COUNTY COMMISSION CONFERENCE ROOM)

The Commission reviewed daily business and agenda requests with their staff.

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (absent), and Williams (aye).

ADJOURN
11:56 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.