Commission Minutes

OFFICIAL
AUGUST 8, 2013, 10th DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:58 am with Ron Houseman (present),
Danny Strahan (absent), and Brandon Williams (present). The following proceedings were had and made a
matter of record:

PRELIMINARY STUDY MEETING

The Commissioners discussed the day’s agenda.

CALL COUNTY COMMISSION MEETING TO ORDER

Commissioner Houseman called the August 8, 2013, meeting to order at 9:06 am.

BID OPENING RFB #201307-227
T1/PRI PHONE LINES

Purchasing Agent Ron Erickson came before the Commission to open Bid RFB #201307-227 for T1/PRI Phone
Lines. The County has received the following two responses: Socket with a bid of $1,610.00/month; and
CenturyLink with a bid of $1,170.00/month.

BID OPENING RFB #201307-228
DEDICATED INTERNET ACCESS (DIA)

Purchasing Agent Ron Erickson came before the Commission to open Bid RFB #201307-228 for Dedicated
Internet Access (DIA). The County has received the following three responses: Network Services out of Reno,
Nevada, with a bid of $1,199.00/month; CenturyLink with a bid of $2,095.00/month and $820.00/month; and
Tri-Lakes Internet Inc. with a bid of $800.00/month.

BID OPENING RFB #201307-229
METRO ETHERNET SERVICE

Purchasing Agent Ron Erickson came before the Commission to open Bid RFB #201307-229 for Metro
Ethernet Service. The County has received the following two responses: Network Services out of Reno,
Nevada, with a bid of $4400.00/month; and CenturyLink with a bid of $3,300.00/month.

Jim Natch, with CenturyLink, explained what was included with their Metro Ethernet Service Bid.

BID #201307-230
HVAC SERVICE (TERM & SUPPLY) RECOMMENDATION

Purchasing Agent Ron Erickson and Renee Brusca, with Maintenance, came before the Commission to present
a formal recommendation for the HVAC Service (Term & Supply). Ms. Brusca recommends the Commission
to approve one company to service the Judicial Center - Temperature Control; and the other company to service
the Courthouse - D & B HVAC Systems.

Commissioner Houseman asked if the pricing will hold for both vendors if they know they will not have the
entire project. He directed Mr. Erickson to contact the vendors.

Commissioner Williams moved to accept the bid recommendation contingent upon clarification of pricing not
increasing. Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (absent), and Williams (aye).

COURT ORDERS

County Clerk Donna Neeley came before the Commission to present Court Orders. She presented a list of 56
tax code changes, as “Exhibit A” dated August 8, 2013. These are tax code changes that did not get moved
from one system to another.

Commissioner Williams moved to approve “Exhibit A” as presented (which includes the following property
numbers: 04-8.0-33-002-001-001.057, 09-2.0-03-000-000-033.007, 09-2.0-10-000-000-002.000,
04-4.0-20-004-001-006.00, 04-4.0-20-004-001-006.002, 04-4.0-20-004-001-006.003,
04-4.0-20-004-001-006.004, 04-4.0-20-004-001-006.005, 04-4.0-20-004-001-007.000,
04-4.0-20-004-003-002.000, 04-4.0-20-004-003-003.000, 04-4.0-20-004-003-004.000,
 04-4.0-20-004-003-005.000, 04-4.0-20-004-003-006.000, 04-4.0-20-004-003-007.000,
04-4.0-20-004-004-001.000, 04-4.0-20-004-004-002.000, 04-4.0-20-004-004-004.000,
04-4.0-20-004-004-005.000, 04-4.0-20-004-004-006.000, 04-4.0-20-004-004-007.000,
04-4.0-20-004-004-009.000, 04-4.0-20-004-004-010.000, 04-4.0-20-004-004-011.000,
04-9.0-29-001-002-002.000, 04-9.0-29-001-002-002.001, 04-9.0-29-001-002-004.000,
04-9.0-29-001-002-005.000, 04-9.0-29-001-002-006.000, 04-9.0-29-001-002-007.000,
04-9.0-29-001-002-008.000, 04-9.0-29-001-002-008.001, 04-9.0-29-001-002-011.000,
04-9.0-29-001-002-012.000, 04-9.0-29-001-002-013.000, 04-9.0-29-001-002-014.000,
04-9.0-29-001-002-015.000, 04-9.0-29-001-002-016.000, 04-9.0-29-001-002-017.000,
04-9.0-29-001-002-018.000, 04-9.0-29-001-002-019.000, 04-9.0-29-001-002-020.000,
04-9.0-29-001-002-021.000, 04-9.0-29-001-002-022.000, 04-9.0-29-001-002-023.000,
04-9.0-29-001-002-025.000, 04-9.0-29-001-002-026.000, 04-9.0-29-001-002-026.001,
04-9.0-29-001-002-027.000, 04-9.0-29-001-002-028.000, 04-9.0-29-001-002-029.000,
04-9.0-29-001-002-030.000, 04-9.0-29-001-002-031.000, 04-9.0-29-001-002-031.001,
04-9.0-29-001-002-032.000, 04-9.0-29-001-002-033.000, 04-9.0-29-001-006-003.000).

Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(absent), and Williams (aye).

County Clerk Donna Neeley presented Real Estate Abatements, labeled “Exhibit B” dated August 8, 2013; for
fourth year tax sales.

Commissioner Williams moved to approve “Exhibit B” as presented (which includes the following abatement
numbers: #20140366 – #20140371). Commissioner Houseman seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (absent), and Williams (aye).

County Clerk Neeley presented Personal Property Abatements as “Exhibit C” dated August 8, 2013.
Commissioner Houseman asked if the Commission should also be approving the run-ons. Discussion ensued
regarding the process.

Commissioner Williams moved to approve “Exhibit C” as presented (which include the following abatement
numbers: #20140272 – #20140285, #20140289 – #20140313, #20140315 – #20140320, #20140322 –
#20140348, #20140350 – #20140365). Commissioner Houseman seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (absent), and Williams (aye).

UNIFIRST SERVICE AGREEMENT

Renee Brusca came before the Commission to present the UniFirst Service Agreement for the hall and shower
mats.

Commissioner Williams moved to approve the Agreement by and between UniFirst and Taney County.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(absent), and Williams (aye).

TRANSFERS DISCUSSION

Commissioner Houseman stated that some transfers within the budget may need to be made before the next
Payroll. He would like to meet with the Budget Officer concerning this item.

EXECUTIVE SESSION
PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021(1) (2) (3) (12).
Commissioner Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(absent), and Williams (aye).

EXECUTIVE SESSION
9:47 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent), and Williams (aye).

OUT OF EXECUTIVE SESSION
10:39 AM
 INTRODUCTION OF BLB ASSOCIATES

This item is scheduled for next week.

PETITION
RSMO. 137.040

Commissioner Houseman discussed a ruling handed down by a Circuit Court regarding Taney County vs.
Central Fire Protection District and the City of Forsyth. The Commission has been told by their legal counsel
that there is one issue within the order that needs to be clarified by the local Circuit Court. He would like to
give County Counsel permission to move forward to clarify what that issue is within the local Circuit Court.

The Commission directs the County Counsel to move forward with the clarification they feel is necessary, but
to check with us before they file it.

Commissioner Williams moved to adjourn. Commissioner Houseman seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (absent), and Williams (aye).

ADJOURN
10:48 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.