Commission Minutes

OFFICIAL
JULY 8, 2013, 3rd DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:47 a.m. with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no Public Comment at this time.

CALL TO ORDER

Commissioner Houseman called the July 8, 2013, meeting to order at 9:00 am and asked Auditor Rick Findley
to lead with prayer, and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Strahan stated the SB 9 was vetoed by Governor Nixon, and he was in support of what the
governor did in vetoing the bill.

Commissioner Houseman wanted to note the formal Summer BOE would continue this afternoon, and they
were almost finished with the Summer BOE for this year.

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the Monthly Budget Report. Most were in “good
shape” within GCR. He did make mention that no monies had been received from the State on behalf of the
Assessor’s office so a transfer from GCR to that fund may be needed. Mr. Findley noted that had been planned
for within the budget.

Commissioner Houseman asked about the amounts for the Law Enforcement Sales Tax Revenues for the
Judicial Facility. Mr. Findley stated $737,107.38 had come in as of June 30, 2013. Commissioner Houseman
clarified that is the revenue that has come in, but asked if Mr. Findley had what the account balance was and if
there were funds carried over from prior years. Mr. Findley stated not in this account because it was newly
created for this year so that fund started with a zero balance. Commissioner Houseman clarified his question to
ask if all the dollars for that sales tax brought in were expended for that purpose in 2012 so there would have
been no great carry over. Mr. Findley said the County expended much more than what was brought in on the
Law Enforcement Tax on law enforcement. Commissioner Houseman asked to narrow down to the bond
payment: did we bring in more sales tax through the special sales tax than the bond payment required. Mr.
Findley was only able to speak from memory so he doesn’t know for positive but he is pretty sure there was
more brought in than the bond payment. He stated we also need to consider the TIF’s out of that, but he
believed what came in would have been very close if you took the bond payments and the TIF payments out of
it. Commissioner Houseman clarified that currently $737 thousand plus and the amount we wrote the check
from the Sewer District Funds was about $1.6-$1.7 million? Mr. Findley agreed that it was somewhere in that
neighborhood. Commissioner Houseman said his question is: we are half way through the year, we are at $737
thousand are we going to make enough through that sales tax to reimburse where we borrowed the funds from
where we made the jail payment. Mr. Findley said most likely but he couldn’t say for sure. He stated that
usually our better months in sales tax are coming up, so yes most likely.

Commissioner Houseman asked if Mr. Findley had set up a system, due to combining Road & Bridge and the
Road & Bridge Trust to simplify the process, an internal way to monitor what is just spent on Capital
Improvements. He understands he brought this question up a couple of months ago. Mr. Findley stated he had
spoken to the State Auditors about this and he has trouble thinking anything spent out of Road & Bridge is not
capital improvement. He also stated that the last time the State Auditors were here there was discussion as to
whether or not personnel were considered capital improvement.

Mr. Findley stated he had not set up anything and we would have to go back and do that on a manual basis.
Commissioner Houseman stated he agreed with him that the greatest share of those monies is spent on capital
improvements. But what they are pinning me down to, with their questioning, is can you designate for me the
capital improvements, so when I ask you what those were it’s easy to do, I can open the budget and say well this
is capital improvement. They want it on a monthly basis so that we are in fact tracking it. Commissioner
Houseman stated he can only express what they are telling him we should be doing. He said if there is some
way he can help facilitate that or he can have R & B designate it that way coming in. Mr. Findley stated that we
can probably come up with something like that, but he doesn’t want to be disrespectful to them, but we should
be held more liable by our constituents rather than the State Auditors. And he believes we are doing well for
them and so I don’t see a particular need for that, I know our State Auditors did but that’s my opinion.
Mr. Findley stated to let him know if he needs to do something, he would gladly do that. Commissioner
Houseman expressed that it is his personal feeling we need to do something. They are harping enough to me
that I feel we need to do something that is why I am expressing to you that if there is a way I can help. Mr.
Findley said that he would talk with Mr. Haes and see. Maybe the easiest thing would be to say that anything
that is not capital improvement be designated, so we can say all that except this was spent on capital
improvements. He believes that we can take out all the costs for personnel. He thinks that was agreed to by the
State Auditors last time. Mr. Findley thinks it would be easier for them to say this is not a capital improvement
rather than say these are capital improvements.

Commissioner Houseman stated that when we go through our Audit Exit he is confident we are going to hear
some things. Mr. Findley stated he is pretty sure we are going to hear a lot of things but he is not as concerned
as maybe some of the other people are. He hates being on public record saying this but this is the first 1st Class
County they have ever audited and I think that showed through in their process here.

Commissioner Strahan asked if August 15, 2013, was the deadline for elected officials and department heads to
submit budget requests.

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Nellie Lamers, with the University of Missouri Extension, came before the Commission to give an update. She
spoke on various community outreaches and appointments staff of the University of Missouri Extension have
participated in the past month. Some of those were the Master Gardeners, Senior Resource Fair, Educational
Programming by the Nutrition Specialist, VITA planning meetings, submitted the grant application to the
Children’s Trust Fund, and presented a Farm Family Award at the Taney County Fair.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payable as follows: Checks #336000 - #336058; Warrant
#5805. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

RECESS
9:27 AM

RECONVENE
10:29 AM

PERSONNEL POLICY
(TANEY COUNTY COMMISSION CONFERENCE ROOM)

Linda Sorenson and Dixie Wagner came before the Commission to discuss the Taney County Personnel Policy.
Discussion was held concerning wording changes and possible areas held for later discussion with the elected
officials.

EXECUTIVE SESSION PER SECTION 610.021 (3)
(COUNTY COMMISSION CONFERENCE ROOM)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (3). Commissioner
Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
11:07 AM

RECESS EXECUTIVE SESSION
11:14 AM

RECONVENE REGULAR SESSION
11:15 AM

Discussion continued concerning the proof reading of the Taney County Personnel Policy.
This item will be scheduled again for Thursday, July 11, 2013.

RECESS REGULAR SESSION
12:05 PM

RECONVENE EXECUTIVE SESSION
12:05 PM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
12:05 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:06 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.