Commission Minutes

OFFICIAL
JULY 11, 2013, 4th DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Conference Room at 8:45 a.m. with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY

The Commission did not meet prior to the meeting for their Preliminary Study.

CALL COUNTY COMMISSION MEETING TO ORDER

Commissioner Houseman called the July 11, 2013, meeting to order at 9:02 a.m.

ROAD IMPROVEMENTS TO SUNSET INN ROAD
VETERANS VICTORY

Mr. Scott Beanland, with Nick and Jo Byma - the developers of the proposed Veterans Victory Village, came
before the Commission concerning Sunset Inn Road. Randy Haes, with Road & Bridge and Bob Atchley, with
Planning & Zoning were also present for questions. Nick and Jo Byma went before the Planning & Zoning
Commission to request a Land Use Permit for a property on Sunset Inn Road. The Planning & Zoning
Commission have asked for some contingencies to be met before they will grant the permit and Mr. Beanland
stated they would like to the opportunity to work with their civil engineer and with Mr. Haes to make the
improvements within the existing 40’ right of way.

Commissioner Houseman stated the County is looking at what easement really exists on Sunset Inn Road past
Lady Bug Road. It was noted that there may not be a 40’ easement. Mr. Haes suggested the road will need to
be surveyed. He believes the road will need to be widened out to a 50’ right of way for safety purposes. Mr.
Haes also said a Traffic Impact Study would need to be completed per the contingencies Planning & Zoning has
placed upon the Permit.

Mr. Beanland stated the developers were supportive of completing a Traffic Impact Study and survey of the
road but they did not want to spend a lot of money on these if the development plans were not going to be
approved. He stated to meet the 50’ requirement for new roads brought into the County System would require
the acquisition of additional right of way on about 2 ½ miles of roadway. He stated the developers are willing
to address the safety issues and improve the road out to T Hwy.

Discussion ensued regarding the contingencies that Planning & Zoning placed on this permit and the safety
issues of increased traffic through this area. Commissioner Strahan believes having a survey of the roadway
needs to be done first.

Mr. Beanland said his main questions are: the road is already in the County maintained system so he questions
why the developer has to widen it to the 50’ right of way; can Planning & Zoning require a private company to
purchase roadway easement for a road that is already in the County Road System; and if the road is already in
the County Road System how can it be in noncompliance with the County Road Standards?

Commissioner Houseman asked Mr. Haes to check the Cart Road Map to see the original distance of the road,
and he told Mr. Atchley the Commission needs to know what the Planning & Zoning Commission exactly
meant by their contingencies. Commissioner Strahan asked for Mr. Haes to see if there had been a vacation for
a portion of the road.

TREASURERS SEMI–ANNUAL REPORT

Treasurer Melanie Smith came before the Commission to present the Treasurer’s Semi-Annual Report per
RSMo. 54.150. The Treasurer made note of the following amounts:

Total Budget Funds are $51,127,170.96
Total Treasurer’s Funds are $1,040,226.46
Grand Total All Funds are $52,167,397.42

Total Cash in Cash Account is $28,172,605.87
Certificates of Deposit is $19,443,076.69
U.S. Agency Investments are $4,551,714.86
Total All Cash is $52,167,397.42
Discussion ensued regarding funds and their expenditures.

Commissioner Strahan moved to accept the Final Settlement and Investment Report of the Taney County
Treasurer Melanie Smith as of June 30, 2013. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

INTERGOVERNMENTAL AGREEMENT
WITH THE CITY OF FORSYTH

Commissioner Houseman presented an Intergovernmental Agreement with Taney County and the City of
Forsyth. Commissioner Strahan clarified that the Commission had already approved this agreement but it
contained the ex-mayor’s signature.

Commissioner Strahan moved to approve an Intergovernmental Agreement between the City of Forsyth and
Taney County, understanding this updates a previous document due to a new mayor. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
9:55 AM

RECONVENE
10:00 AM

ROAD AND BRIDGE
DEPARTMENTAL UPDATE

Randy Haes, with Road & Bridge came before the Commission to give a department update.

Road & Bridge Office: Mr. Haes presented a drawing concerning possible plans for a future Road & Bridge
Office building. He had checked with the City of Forsyth and there were no permits needed or set-backs. He
also stated that Empire Electric can reroute the existing utilities. Mr. Haes said they will need to upgrade the
electrical service for the new building. He can come up within Road & Bridge enough people to do the work.
Mr. Haes also said that he would need to bid out an estimated materials list. The only issue he can see may be
with a work schedule, due to working around court sessions because of the lack of parking. The Commission
agreed for Mr. Haes to move forward with the estimated materials list and bid.

CDL License: The County currently requires Road & Bridge drivers to have a CDL license, but now a new law
will also require a medical DOT card if those drivers cross state lines in the course of their work. Mr. Haes said
there were 7 Road & Bridge employees that he would like to have this DOT physical. He stated Cox South-
Branson will complete the physicals for $50 dollars per person if paid for by the employer. The Commission
agreed that he should move forward with this.

Vehicle inspection: Mr. Haes asked if the Commission would like the County vehicles to be inspected; the
County is exempt from having their vehicles State Inspected. Discussion ensued regarding the benefits of
having the vehicles officially inspected. Mr. Haes would like 3 County mechanics to be certified for Missouri
State Inspections. Commissioner Houseman directed Mr. Haes to check with Greene and Christian counties to
see what they currently do.

RECESS
10:18 AM

Due to not having a quorum the Commission stood in recess and the following afternoon agenda was canceled:

PERSONNEL POLICY

EXECUTIVE SESSION PER SECTION 610.021 (1) (2) (3) (12)

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.