Commission Minutes
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Commission Minutes
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OFFICIAL
JUNE 13, 2013, 19TH DAY OF
THE APRIL ADJOURN TERM
The County Commission met in the Commission Hearing Room at 9:05 a.m. with Ron Houseman and Danny
Strahan present; and Brandon Williams absent. The following proceedings were had and made a matter of
record:
PRELIMINARY STUDY
The Commission met to review previous meeting minutes and accounts payables.
CALL COUNTY COMMISSION MEETING TO ORDER
Commissioner Houseman called the June 13, 2013, meeting to order at 9:05 a.m.
COMMISSION REMARKS
There were no remarks at this time.
DEPUTY SHERIFF’S SALARY SUPPLEMENTATION FUND GRANT
Commissioner Houseman stated that the County has been provided a contract to be between the agency and the
County. This item has been directed to County Legal Counsel for review, and a decision will be made after that
review.
CHECK APPROVAL PROCESS/FUNDS
Treasurer Melanie Smith, Auditor Rick Findley, and County Clerk Donna Neeley came before the Commission
to discuss the Check Approval Process/Funds. Discussion ensued regarding held checks.
Commissioner Williams entered the meeting at 9:10 am.
The Treasurer recommended if a check is held, then the Department Head will have one week to provide the
proof needed for approval, and then that information will be submitted to the Commission at the next available
Accounts Payable along with the payment request for approval. Otherwise the check will be voided at that
time.
The Commission directed the Treasurer to draw up the language for the new Policy and bring it back to them
for approval. The Commission also agreed that the Treasurer will void the four checks that are currently being
held. The Treasurer asked to have it in a motion since the County did not currently have a policy concerning
these checks.
Commissioner Williams moved to void Checks #332296, #333217, #333341, and #333986. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).
BID OPENING RFP #201305-225
INMATE MEDICAL SERVICES
Purchasing Agent Ron Erickson and Jail Administrator Terry Schade came before the Commission to open RFP
#201305-225. The County received the following three responses: Merrit Hawkins & Associates, out of Irving,
TX; Correctional Health Care Companies, Inc., out of Greenwood Village, Colorado; and Advanced
Correctional Health Care, out of Peoria, Illinois. Mr. Schade will review these bids with the Sheriff and will
come back to the Commission with a formal recommendation.
INTEREST BEARING ACCOUNT REGARDING FLOOD BUYOUT
Treasurer Melanie Smith, Auditor Rick Findley, and Planning and Zoning Administrator Bob Atchley came
before the Commission to discuss a non-interest bearing account for the Flood Buyout monies. Discussion
ensued regarding possibilities. She suggested either paying everything up front or paying everything after the
funds have been received.
Mr. Atchley stated that there is now a new contact person with SEMA who is not sure how payments and
refunding of funds will work.
The Commission agreed, they do not want Taney County to be the entity that delays the process of citizens
getting their much needed funds.
Discussion ensued regarding the process of requesting the reimbursement of funds.
The Commission would like more information from Mr. Atchley, verifying the reimbursement of funds, before
they make their decision.
RECESS
9:46 AM
RECONVENE
10:06 AM
DEPUTY SHERIFF’S SALARY SUPPLEMENTATION FUND GRANT
After Review by County Legal Counsel Frank Cottey:
Commissioner Strahan moved to approve the Deputy Sheriff’s Salary Supplementation Fund Grant as
presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).
EXECUTIVE SESSION – CONTRACTS
PER SECTION 610.021 (1) (2) (3) (12)
(COUNTY COMMISSION CONFERENCE ROOM)
Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).
EXECUTIVE SESSION
10:10 AM
See Executive Session Minutes for actions, if any.
Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).
OUT OF EXECUTIVE SESSION
1:31 PM
Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).
ADJOURN
1:31 PM
The minutes were taken and typed by Stacey Clemans, Deputy Clerk.
Commission Minutes
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