Commission Minutes

OFFICIAL
JUNE 24, 2013, 22nd DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:45 am with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY

The Commission met to review previous meeting minutes and accounts payables.

CALL COUNTY COMMISSION MEETING TO ORDER

Commissioner Houseman called the June 24, 2013 meeting to order at 9:01 a.m. Sue Clayton led with prayer
and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no remarks at this time.

WHITE RIVER WATERSHED
NATIONAL BLUEWAY RESOLUTION

Bill Gracy came before the Commission to give a presentation concerning the White River Watershed National
Blueway. Commissioner Houseman stated the Commission has looked at the Resolution supplied by Mr. Gracy
and he has drawn up one of his own for the Commission’s review. He then read Resolution 2013-10 and asked
Mr. Gracy to give his presentation.

Mr. Gracy had a map showing the area affected both in Missouri and Arkansas by the White River Watershed
National Blueway. He spoke of what organizations were involved with the National Blueway and how it came
into existence. Mr. Gracy also spoke on the adverse effects on property owners and the communities. He
presented the Commission copies of the “Memorandum of Understanding Between the Department of the
Interior and the Department of Agriculture and the Department of the Army” and a Resolution that is in
opposition of the Memorandum.

State Representative Lyle Rowland spoke in opposition of the Memorandum but in favor of the Resolution. He
stated that a similar Resolution was being considered by the Missouri House of Representatives. He also
suggested the wording of the Resolution to be expanded from “Department of Conservation” to “any State
Agency”.

Others who spoke favor of the Resolution were: Jim Fisher, State Rep. Mike Moon, Larry Hutchens, Lacey
Combs, and Judy Dollarhide.

Commissioner Strahan stated that Taney County has been strong at keeping the County clean; with Trash Pick-
Up days in the spring and fall, and the continued Sewer Projects.

Commissioner Williams stated he is in agreement with the Resolution and the ability of the County to take care
of its own waterways.

Commissioner Williams moved to adopt Resolution 2013-10 as amended (from “Department of Conservation”
to “any State agency”). Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).
 RECESS
9:52 AM

RECONVENE
10:04 AM

MODOT MONTHY UPDATE

Beth Schaller with MoDOT came before the Commission to present their monthly update.

Construction: *Flashers at Hwy A and Hwy BB will be installed to alert the side roads when there is traffic on Hwy 65.
*They have not heard from AEPAC on when they will be in Taney County for the overlays.
*Hwy 160 and Hwy 125: it has been determined that the product used was not good product so it will be
overlayed again. Currently there are no monies for this project, but they are hoping to have a savings
from the bids this fall that can be used for it. These highways will get a seal coat this summer and
MoDOT will monitor the road conditions.
*The mowing cycle started this morning and it is looking to be finished by July 4, 2013.
 *The Southwest Missouri Counsel of Governments is hosting a “Small Communities Transportation Funding
Options” meeting this Friday, June 28, 2013, at the Springfield Chamber of Commerce.
*Hwy Y and Hwy O will be chip and sealed.

Commissioner Strahan asked MoDOT to look at the roadway at Mt. Branson. He stated where the deep ditch side is the
roadway is starting to crack again. He also questioned if MoDOT would be able to spray the ditch lines for the musk
thistles.

ENVIRONMENTAL SERVICES DEPARTMENT

Commissioner Houseman asked the Commission to consider combining within our departments, probably under
Planning and Zoning, the following: Tri-Lakes Biosolids Project, Water Testing, Sewer Systems Permits,
Public Water Needs Education, and City Funding Agreements with the County. He stated this is just something
he wanted the Commission to think about.

CHECKS APPROVAL PROCESS

Treasurer Melanie Smith came before the Commission to present the Check Approval Process. Commissioner
Strahan stated this would improve the process and remove undue pressure placed on the Treasurer for a held
check’s release. Commissioner Houseman read aloud the Check Approval Process. The Commission,
Treasurer, and Auditor suggested changes to #7 “per order of the Commission” to “per Check Approval
Process”; and #9 add “that had been previously held”.

Commissioner Strahan moved to approve the Check Approval Process of June 24, 2013, with changes.
Commissioner Williams seconded the motion. Commissioner Houseman made note of the changes: #7 “per
order of the Commission” to “per Check Approval Process”; and #9 add “that had been previously held”. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #334172 - #334230, #334231 -
#334238. There were no Warrants, Journal Entries, or Transfers. Commissioner Williams seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Previous Executive Meeting Minutes dated June 10, 13, 17, and 20,
2013. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

VENICE ON THE LAKE STUDY

HDR Engineering represented by Mike Zimmerman and Travis Heier came before the Commission to present
the Venice on the Lake Study. They spoke of the following three options the County could take regarding a
sewer system:
Alternate 1: Includes servicing 378 homes at a cost of $12,641, 239.00.
Alternate 2: Includes servicing 242 homes at a cost of $ 8,092,466.00.
Alternate 3: Includes servicing 308 homes at a cost of $10,370,436.00.

Discussion ensued regarding the percentage of possible homes connecting to the system, the cost to the
homeowners, whether this was the wisest places to spend the County monies, and the Budget process. The
Commission thanked HDR Engineering for their presentation.

RECESS
11:13 AM

RECONVENE
11:15 AM

Ron Herschend spoke in favor of the completion of this project and he encouraged the Commission to support
Option 1. The three issues he spoke on were: the issue of the cost of unpaid bills with possibly surveying the
property owners to see if they are willing to bear the cost; the cost to Merriam Woods; and the possibility of
Rockaway Beach not wanting to be in the sewer business any longer so the County may be dealing with a
different entity.
 3-5 YEAR FINANCIAL PLAN

Commissioner Houseman spoke on developing a three to five year plan and to create a committee within the
County that will study the County’s finances, sources of revenue etc., and help the Commission in developing a
plan for the future. Appointing a Blue Ribbon Committee made up of three – five members from the
finance/accounting field.

Commissioner Strahan spoke with approval concerning a three year plan but reminded this Commission cannot
obligate a future Commission.

RECESS
11:30 AM

RECONVENE
11:44 AM

DAILY STAFF REVIEW
(COMMISSION CONFERENCE ROOM)

The Commission met with their staff to review the daily business and review Agenda Requests.

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
1:10 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.