Commission Minutes

OFFICIAL
JUNE 10, 2013, 18th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 am with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

Anna Preston came before the Commission to present Public Comment concerning the comments made by Bob
Schanz on June 3, 2013, and she also wanted to give her support to the County Collector.

CALL TO ORDER

Commissioner Houseman called the June 10, 2013 meeting to order at 9:00 am. Sue Clayton led with prayer
and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

Commissioner Strahan stated the Road & Bridge Department would be temporarily operating out of the IS
department due to repairs being made on Road & Bridge’s offices.

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the Monthly Budget Report. Discussion ensued
regarding the Jail Bond and the Law Enforcement Sales Tax. The Commission also had questions concerning
the tracking of the Road & Bridge Funds.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #334019 to #334067;
Warrants #5795, #5796, and #5797; and Transfer for Paper Usage. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan made comments regarding voiding checks instead of holding them when the
Commission would need more information for the checks to be approved. Once when the payment is approved
then the check could be rewritten. They agreed to speak to the Treasurer about this process before they would
make a decision.

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve the Previous Executive Minutes dated April 22, 25, 29, 2013; May
2, 6, 13, 16, 30, 2013; and June 3, 2013. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), Williams (aye).

PROSECUTING BUDGET DISCUSSION

Prosecuting Attorney Jeff Merrell came before the Commission to discuss his office’s budget. Discussion
ensued regarding an assistant prosecutor who had been on Military Leave, who wasn’t expected back until next
year, will be coming back this week. Mr. Merrell wanted to notify the Commission that he had hired a person
to fill that position for this year and he would like to use his department’s discretionary funds to retain both until
the end of the year. Then he would discuss with the Commission the 2014 budget to look for a long-term
solution.

Discussion ensued regarding benefits and salaries for the remainder of the year.

Commission agreed to follow the Prosecutor’s recommendation effective as soon as the employee returns from
Military Leave.
 UNIVERSITY OF MISSOURI EXTENSION UPDATE

Nellie Lamers came before the Commission to present the University of Missouri Extension Update. The
following are a list of activities the Extension Office has participated in the past month:
Master Gardner Brown Bag Series, Making Money Counts –Spending Money Sessions, Business
Resource Booth, Family Finance Resource Booth with a Nutrition Booth, Extension Health Insurance
Initiative, three grant applications for Skaggs Grants – first the Health Partners Grant, secondly a small
Project-specific grant, and thirdly the Health Coalition Grant; Healthy Families task force, and 16
Counseling sessions with new businesses.

Items the Extension Office needs are:
An upgrade to an office with internet, phone, heat/air conditioning, and electricity for the new 4H
Specialist. They also have had an issue with their phone system and upon having it repaired they were
charged a maintenance fee. The question being whether that should have been covered under the
County’s maintenance contract.

The Commission agreed to send someone to look into the upgrade and costs needed for the new office. They
also said they would look into the phone bill.

FLOOD BUYOUT FUNDS DISCUSSION

The Planning and Zoning Administrator, Bob Atchley, came before the Commission to discuss the Flood
Buyout Funds in regards to technical issues and expenses.

Arbitrage Funds: The County cannot earn interest off of these monies so they can set up a separate account that
doesn’t earn interest or for any interest that is accrued then a check is sent to the appropriate agency to repay
that interest amount.

Process and Expenses:
1. Appraisals
2. Mickey Davis is working on the Environmental Assessment.
3. Offers made
4. Acceptance/decline/ or appeal appraisal.
5. County bid out contractor for demolishing homes and an asbestos specialist.
6. The actual work takes place.

The Commission agreed to have the Treasurer look at opening a separate non-interest bearing account for these
funds.

EXECUTIVE SESSION
PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021(1) (2) (3) (12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

EXECUTIVE SESSION
10:11 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
11:49 AM

DAILY STAFF REVIEW

The Commission met with their staff to review daily business and agenda requests.

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
11:55 AM
The minutes were taken and typed by Stacey Clemans, Deputy Clerk.