Commission Minutes

OFFICIAL
MAY 28, 2013, 15th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:32 am with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

Collector Sheila Wyatt made a comment and turned in legal opinions from “Lowther Johnson” and “ Spencer
Fain Britt and Browne” on attorney fees for the County Collectors Office.

CALL TO ORDER

Commissioner Houseman called the May 28, 2013, meeting to order at 9:00 am. Auditor Rick Findley led with
prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission remarks at this time.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Minutes for commission meetings as corrected of 4/18, 5/2, 5/6 and
5/20/2013. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

ACCOUNTS PAYABLE

Commissioner Strahan moved to approve Accounts Payable as follows: Checks #333813 to #333941; Warrants
# 5791. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

COURT ORDERS

Deputy Clerk Cristy Smith came before the Commission to present Court Orders.

Commissioner Strahan moved to approve Exhibit “A”, Personal Property Refunds, which include Abatement
#20140052 and #20140054. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to approve Exhibit “B”, Real Estate Parcel Occupancy, which include Abatement
#20140053 and #20140055. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

911 CONSULTING SERVICES AGREEMENT

Tammy Hagler brought the consulting services contract before the Commission. Discussion began about the
amount and the project manager of the contract for the consulting. Commissioner Houseman rescheduled the
signing of the 911 consulting service agreement pending changes to the payment schedule.

BANK BID # 201304-222 RECOMMENDATION

County Treasurer Melanie Smith and County Clerk Donna Neeley came before the Commission to present the
bank bid recommendation. They both recommended the Bank of Missouri for: Treasurer, Collector, Sheriff’s,
and any future accounts. They recommended Peoples Bank of the Ozarks for: Prosecuting Attorney, Juvenile,
Circuit Clerk, Recorders, and special accounts. Finally, they recommended using a courier service for the Bank
of Missouri Accounts due to the fact that the nearest branch is in Branson, Mo.

A discussion began on the cost of providing employees the direct deposit slips and the printing of the payroll
checks.
 Bank Bid #201304-222 Comparison Sheet
Revised
Bank of Missouri First Home Savings Arvest Peoples Bank US Bank

A uthority to b in d com pany signed Yes Yes Yes Yes yes

Certified Check Yes Yes Yes Yes Yes

110% Security Yes No-100% only Yes Yes No-100%

le n g th o f B id (4 Year w ith option to re­
bid in 2 years) Yes Yes Yes Yes Yes

No-lnterest will change as
Market Committee votes.
Has been .035% fo r a
balance over $5 Million for
Interest rate rem ain o r increase Yes—remain same Adjusted Weekly Remain 5ame-.0% (Zero) Remain Same over a year now.

Non-Interest Bearing ,035% if over $5 Million
No minimum interest rate only earnings credit at and earnings credit of
0.25% no interest on first given. 91 day T-bili .15% which applies to .33% which applies to fees
T r e a s u r e r 's A c c o u n t million adjusted weekly. fees only No Bid only
Yes-Online & CD Rom $25
fo rlsta c c t& $2.50each
addtl account, $3.00
-- B ank Statem ent Yes-CD Rom-Monthly E-Mail Only Paper Copy No Bid Yes
No-Office holder would
--Copy to A uditor Yes-Upon Request Only Yes forward to Auditor. No Bid Yes

\

Bank of Missouri First Home Savings Arvest Peoples Bank US Bank

C o lle c to r A c c o u n ts
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
Bankruptcy interest Rate 0.25% adjusted weekly, fees only No Bid balance)

Yes-Online & CD Rom $25
fo r 1st acct Si $2.50 each
Yes-E-statement or paper addtl account, $3.00
- B a n k Statem ent upon request E-Mail Only Paper Copy No Bid Yes
Non-interest Bearing
No minimum interest rote only earnings credit at
given. 91 day T-bill .15% which applies to .01% (Not set
D istribution Account interest Rate 0.25% adjusted weekly. fees only No Bid rate..depends on balance)

Yes-Online & CD Rom $25
for 1st acct & $2.50 each
addtl account, $3.00
- B a n k Statem ent Yes-CD Rom-Monthly E-Mail Only Paper Copy No Bid Yes
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
Installm ent A ccount Interest Rate 0.25% adjusted weekly. fees only No Bid balance)

Yes-Online & CD Rom $25
for 1st acct & $2.50 each
Yes-E-statement or paper addtl account, $3.00
- B onk Statem ent \upon request E-Mail Only Paper Copy No Bid Yes
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
Protest A ccount Interest Rate 0-25% adjusted weekly. fees only No Bid balance)

Yes-Online 41 CD Rom $25
for 1st acct & $2.50 each
Yes-E-statement or paper addti account, $3.00
- B a n k Statem ent upon request E-Mail Only Paper Copy No Bid Yes
 Bank of Missouri First Home Savings Arvest Peoples Bank US Bank

Recorder Accounts
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to Interest Rate .05% not .005% (Depending on
Regular Account Interest Rate 0.25% adjusted weekly. fees only a fixed rate balance)
Non-interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
O verpaym ent Account Interest Rote 0.25% adjusted weekly. fees only 0% balance)
Non-interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
Electronic Filing ACH Account Interest Rate 0.25% adjusted weekly. fees only 0% balance)
Non-interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% {Depending on
PA. Account interest Rate 0.25% adjusted weekly. fees only 0% balance)
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bil! .15% which applies to .005% {Depending on
Sheriff Account Interest Rate 0.25% adjusted weekly. fees only No Bid balance)
Non-Interest Bearing
No minimum interest rote only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
Juvenile Account Interest Rate 0.25% adjusted weekly. fees only 0% balance)
Non-Interest Bearing
No minimum interest rate only earnings credit at
given. 91 day T-bill .15% which applies to .005% (Depending on
County Clerk Interest Rate 0.25% adjusted weekly. fees oniy No Bid balance)

Law Library .25% rate
Non-Interest Bearing can change-Court
No minimum interest rate only earnings credit at Account .05% rate can
given. 91 day T-bill .15% which applies to change Third Account .005% (Depending on
Circuit Cierk Interest Rate 0.25% adjusted weekly. fees only .05% rate can change balance)
-- Checks & D eposit Tickets No-at dr. Clerk expense No No No No

Yes-Online & CD Rom $25
-B a n k Statem ent f o r PA, for 1st acct & $2.50 each
Sheriff, Juvenile, County Clerk, & Circuit addtl account, $3.00
Cierk Yes E-Moil Only Paper Copy Yes Yes

Bank of Missouri First Home Savings Arvest Peoples Bank US Bank
Requested No Charge
Interest P a id M onthly Yes Yes Wo Interest Yes Yes
2 Signature Requirem ent

Optionl. Place 2 Signatures
Required on the checks as a
deterrent; realizing that the
Bank wifi not be responsible
for monitoring each check,
and wili pay checks with one
signature only. Option 2
The Bank has a $25.00 fee No-However, beginning No- $50.00 monthly fe e -
per month, per each October 2013 the bank Can provide Positive Pay
account due to the manual will have an online $25 per month, Account
tracking of this request if product that Taney Co Reconciliation $300 per
the County would choose to can utilize to verify and month, & ACH Fraud
require two signatures. honor each item. Blocker $10.00 per month No No
2 Sa fe ty D epo sit Boxes Yes-Ozark location only. Yes No-$40 annually Yes
Cashiers Ch ecks fo r Co Business Yes Yes No-$5.00 Yes
# o f N ight Deposit Bags Yes Yes No-$20.00 per bag Yes

Yes-Bonk will run through No-$1.25 Each time Plus
Run in s f Checks Twice No-$7.00 per attempt Yes once then checkXchange. $5.00 Monthly Fee
Return Item Charged back to custom er No Fee - $5.00 per item - $1.25
Stop Paym ents No-$29.00 per request No- $20.00 per request No-$10.00 per request - No-$6.00
investm en t Counseling Yes Yes Yes ~ Yes
P reprin ted Checks & D eposit Slips No No No-Oniy initial order Yes No
2 Receipts fo r each deposit Yes Yes Yes NA Yes
P C Softw are/D irect D eposit f o r Payroll
Checks Yes No-$10.00 Monthly Fee Yes NA Yes
O nline Banking Yes Yes No~$50 monthly fee - Yes
H o no r a ll County Em ployee Payroll N o-$500for non-Arvest
Checks Yes customers N/A Yes
NO-remote deposit capture
Courier service i f outside o f Forsyth (1) N/A N/A N/A N/A
Na-.07 per ACH transfer
No-Wires $10 &ACH $10 and .25 ACH Received $20
monthly fee. Plus ACH .10 No-Wires must in Wire monthly
Internet Service fo r W ires, A C H etc. Yes No-$15.00 per transfer per item debit or credit person or by facsimile maintenance
Incom ing W ires Yes No-$10 each - No-$5
O utgoing W ires Yes No-$8 each -

Bank of Missouri First Home Savings Arvest Peoples Bank US Bank
No-credits or debits .17 &
ACH Debits & Credits .10
No-.08 for deposits & Deposited Items-Arvest No- .11 fo r Paper
No Charge fo r dep o sited item s o r checks No-(only if we have $1 credits & . 10 fo r checks & Bank .05 & Non-Arvest Debits/Credits .10 fo r
debited million interest free debits .10 No Electronic Debits/Credits
NO'$5.00 per month
No m o n thly fe e f o r zero balance accounts Yes under $1000 balance No No No-$5 Monthly Fee
Additional Fees
Cash Deposited-per $100
.12 per deposit
NightDep Processing .75
per deposit
Loose currency
ordered/$100-.10
Change order $2.50 per
order

Notes:
Bank of Missouri First Home Savings Arvest Peoples Bank US Bank
Remote Deposit$75.00 ffemofe Deposit $65
monthly fee and does not Monthly Fee & .10 per
Rem ote Deposit Remote Deposit-Free NA include scanner NA check

Corporate Business
Account $10.00 fee,
Business Checking $7.00,
Business Plus Checking
$7.00 fee if under $9 Monthly fee per $5 Monthly Fee per
M onthly Fee No Monthly Fee $100.00 account Wo Monthly Fee account

First Home Savings will
pay an annual credit of
$500.00 to offset account .15% earnings credit to No charge of checks or $8000 bonus fa r start up
Incentives Better interest Rate and check fees. help o ff set fees. deposit books cost
.3$% on earnings credit is
calculated on total Taney
County Funds

Bank o f M issouri First Home Savings Arvest Peoples US Bank
Treasurer
Average Monthly Balance 27,595,886,59 27,595,886.59 27,595,886.59 No Bid 27,595,886.59
No interest on 1st Million (1,000,000.00) - -
Interest Rate 0.025% 0.0045% 0.00% No Bid 0.0035%
Total Monthly Interest 6,648.97 1,241.81 0.00% No Bid 965.86
Months 12 12 12 No Bid 12
Yearly Interest 79,787,66 14,901.78 0.00 No Bid 11,590.27
Collector
Average Monthly Balance 4,260,341.73 4,260,341.73 4,260,341.73 No Bid 4,260,341.73
Interest Rate 0.025% 0.0045% 0.00% No Bid 0.0025%
Total Monthly Interest 1,065.09 191.72 0.00% No Bid 106.51
Months 12 12 12 No Bid 12
Yearly Interest 12,781.03 2,300.58 0.00 No Bid 1,278.10
Sheriff
Average Monthfy Balance 91,777.19 91,777.19 91,777.19 No Bid 91,777.19
Interest Rate D.025% 0.0045% 0.00% No Bid 0.0005%
Total Monthly Interest 22.94 4.13 0.00% No Bid 0.46
Months 12 12 12 No Bid 12
Yearly Interest 275.33 49.56 0.00 No Bid 5.51
Prosecuting Attorney
 Average Monthly Balance 58505.41 5S505.41 58505.41 58505.41 58505.41
Interest Rate 0.025% 0.0045% 0.00% 0.00% 0.0005%
Total Monthly Interest 14.63 2.63 0.00% 0.00% 0.29
Months 12 12 12 12 12
Yearly Interest 175.52 31.59 0.00 0.00 3.51
Recorder Int on Reg Acct only
Average Monthly Balance 175,000.00 175,000-00 175,000.00 175,000.00 750,000.00
Interest Rate 0.025% 0.0045% 0.00% 0.0050% 0,0005%
Total Monthly Interest 43.75 7,88 0.00% 8.75 3.75
Months 12 12 12 12 12
Yearly interest 525,00 94.50 0.00 105.00 45.00
Circuit Clerk
Average Monthly Balance 380,000.00 380,000.00 330,000.00 380,000.00 330,000.00
Interest Rate 0.025% 0.0045% 0.00% 0.0005% 0.0005%
Total Monthly Interest 95.00 17.10 0.00% 1.90 1.90
Months 12 12 12 12 12
Yearly Interest 1,140.00 205.20 0.00 22.80 22.80
Law Library Accou nt 50,000.00
Interest Rate 0.025%
Total Monthly Interest 12.50
Months 12
Yearly Interest 150.00

Total Interest Earned on all Accounts 94,684.53 17,563.22 0.00 277.80 12,945.19
Collector Interest/Paid to entities (12,781-03) (2,300.58) 0.00 (1,278.10)
Total Balance for all Accounts 32,561,510.92 32,561,510.92 32,561,510.92 B2j 561,510.92 33,136,510.92
Rate 0 0 0.015% 0 0,033%
Total Earnings Credit D 500.00 4f8S4.23 0 10,935.05
Cost Per Check 0.49 0.49 0.49 Free 0.49
# Account Payable Checks Per Year 7500 7500 7500 NA 7500
Cost of Account Payable Checks Per Year 3,675.00 3,675.00 3,675.00 NA 3,675.00
# Direct Deposit Payroll Checks Per Year 5200 5200 5200 NA 5200
Cost of Account Payable Checks Per Year 2,548.00 2,548.00 2,548.00 NA 2,548.00
Courier Sen/ice Cost Per Year 6000.00 0 0 0 0

Total Interest per year less the cost of checks
for Treasurer/Auditor Offices only. 69,680.50 9,559.64 (1,338.77) 277.80 11,667.09
Bank of Missouri First Home Savings Arvest Peoples US Bank
Note: Earnings Credit would
probably offset all fees.

Commissioner Strahan moved to accept the Treasurer’s recommendations on the bank bids. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

BID #201304-223
RECOMMENDATION
GUARDRAILS

Randy Haes, Harlan Collins, and David Stottle presented formal recommendation for Bid #201304-223 to the
Commission. They recommended awarding it to both companies, with the Primary being Highway Safety
Solutions and Secondary being James H. Drew.

Commissioner Strahan moved to accept Road and Bridge recommendations for Bid #201304-223 - Guardrails
to Highway Safety Solutions as Primary and James H. Drew as Secondary. Commissioner Williams seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
9:35 AM

RECONVENE
9:51 AM

ROAD & BRIDGE UPDATE

Randy Haes, Harlan Collins, and David Stottle came before the Commission to discuss roads that have been
petitioned to be taken in by the County Maintenance Program. R&B recommends grader maintenance only on
Howell Drive, Canyon Creek Drive, and Denver Road. They recommended taking in Emory Creek Blvd (the
hot mix section only), South View Drive, and Jasmine Drive into the County Maintenance Program.

Commissioner Strahan moved to accept the Road and Bridge recommendations, bringing Jasmine Drive,
Denver Road, and Wild Rose Lane in to the County System, contingent on the criteria set forth by Randy Haes.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).
Commissioner Strahan recommends that Randy Haes send a letter to the people that live on those roads that
explain the contingencies, so the residents understand what needs to be taken care of in order for the roads to be
taken in to the County System.

Commissioner Strahan moved to accept Canyon Creek into the County Road System, but only for grader
maintenance. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Commissioner Strahan moved to accept Emory Creek Blvd (hot mix section only), South View Drive, and
Woodbury Road into the County System as per recommendation of Road and Bridge. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Houseman states that these are the recommendations that have been made by the Road and
Bridge Department to this date.

Commissioner Houseman recommends placing the discussion of the truck bid that has been awarded on the
agenda for Thursday.

RECESS
10:48 AM

RECONVENE
11:03 AM

DAILY STAFF REVIEW
(COUNTY COMMISSION CONFERENCE ROOM)

The Commission met with their staff to review the daily business. Ron Houseman and Brandon Williams were
present. Commissioner Strahan was absent, as he needed to speak to a gentleman in regards to the Truck Bid
issue in the Commission Hearing Room.

At 11:14 am Commissioner Strahan joined the staff review in the Conference Room.

AGENDA REQUEST REVIEW
(COUNTY COMMISSION CONFERENCE ROOM)

The Commission discussed agenda requests with Shanna Tilley.

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and W illiams (aye).

ADJOURN
11:25 AM

The minutes were taken and typed by Wesley Shoemaker, Deputy Clerk.