Commission Minutes

OFFICIAL
MAY 13, 2013, 12th DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:31 am with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the May 13, 2013, meeting to order at 9:01 am. Auditor Rick Findley led with
prayer and Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission remarks at this time.

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the Monthly Budget Report. He stated that the
Sales Tax was up.

Commissioner Houseman questioned whether the Senior Citizens Fund should be run through the County’s
Accounts Payable. Discussion ensued regarding contracting labor.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve Accounts Payable as follows: Checks #333641 to #333682;
Warrants #5781- #5784. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Nellie Lamers with the University of Missouri Extension came before the Commission to present an update.
VITA is complete for 2013 and served 886 tax payers. She notified the Commission that the Extension office is
in the process of applying for grants for Health and Wellness through the Skaggs Legacy Grants.

RECESS
9:23 AM

RECONVENE
9:30 AM

BANK BID #201304-222 OPENING

County Clerk Donna Neeley and County Treasurer Melanie Smith came before the Commission to open Bid
#201304-222 concerning Bank Bids. The following responses were received: Liberty Bank, Metropolitan
Bank, Commerce Bank, and Great Southern Bank were all No Bids; Peoples Bank, The Bank, The First Home
Savings Bank, Arvest Bank, and US Bank submitted Bids.

They will prepare a spreadsheet and present a formal recommendation on Thursday, May 16, 2013.

BID RECOMMENDATION RFB#201304-220
AGGREGATE ROAD MATERIALS

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the Commission to
present a formal recommendation for Bid #201304-220 Aggregate Road Materials. The following were Mr.
Haes recommendations:
Group 1(Aggregate Materials): American Rock and Concrete as Primary, Tablerock Asphalt Construction as
secondary, and Leo Journagan Construction Co. third.

Commissioner Strahan moved to approve on the recommendation of Road & Bridge Group 1: American Rock
and Concrete as Primary, Tablerock Asphalt Construction as secondary, and Leo Journagan Construction Co.
third as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

Group 2 and 3 (Asphalt Road Oils): Coastal Energy Corp. was the only bidder for this material.

Commissioner Strahan moved to approve Coastal Energy Corp. for Group 2 & 3. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Group 4, 5.1, and 5.2 (Asphalt Material Lay in Place and Loaded on County Trucks at Bidders Plant):
Tablerock Asphalt as Primary and Leo Journagan Construction Co. as Secondary.

Commissioner Strahan moved to award Group 4, 5.1 and 5.2 Primary to Tablerock Asphalt and Secondary to
Leo Journagan Construction Co. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Group 5.3 (Asphalt Material Cold Mix): Young/Kerans Construction as Primary and Tablerock Asphalt
Construction as Secondary. Commissioner Williams questioned if this was the best for the County. Discussion
ensued.

Commissioner Williams moved to award Group 5.3 Primary to Tablerock Asphalt Construction and Secondary
to Young/Kerans Construction. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Group 6.0 and 6.1 (Cold Mix Delivered to County Facilities): Young/Kerans Construction as Primary,
Tablerock Asphalt Construction as Secondary, and Clever Stone Co. Third.

Commissioner Strahan moved to award as recommended by Road & Bridge for Group 6.0 and 6.1 to
Young/Kerans Construction as Primary, Tablerock Asphalt Construction as Secondary, and Clever Stone Co.
Third as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

Group 7 (Concrete Delivered to Locations within the County): American Rock and Concrete as Primary,
Concrete Company of the Ozarks as Secondary, and Tablerock Asphalt Construction as Third.

Commissioner Strahan moved to award as recommended by Road & Bridge for Group 7 American Rock and
Concrete as Primary, Concrete Company of the Ozarks as Secondary, and Tablerock Asphalt Construction as
Third as presented. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

Group 8 (Finish Dirt): American Rock and Concrete as Primary and Stallcup and Sons as secondary. Mr. Haes
stated he would like to reserve the right to view the dirt for quality.

Commissioner Williams moved to award Group 8 to American Rock and Concrete as Primary and Stallcup and
Sons as secondary. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

BID RECOMMENDATION #201303-217
DUMP TRUCKS

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the Commission to
discuss the formal recommendation for Bid #201303-217 Dump Trucks. Mr. Haes would like the opportunity
to view a specific model. He would like this item to be postponed to a later meeting.

ROAD & BRIDGE UPDATE

Randy Haes, Harlan Collins, David Stottle, and Devin Huff came before the Commission to present a
departmental update.

Road Petitions (25 roads to date): Jasmine Drive- the residents are willing to pay for the survey for the turn
around, so this road will meet the County requirements. Wild rose- the residents are willing to pay for the
survey for the turn around, so this road will meet the County requirements. Also it has a surveyed 40 foot
easement. Howell Drive- the residents are trying to find out the cost for a survey and would like to amend the
petition distance to get to a better place for turn-a-round. Discussion ensued regarding requirements for roads to
be taken into the County Road System.

Commissioner Strahan asked for a counter to be placed on Barker Hole. Mr. Haes stated it would need about
500-800 foot section raised to take it out of the floodplain.

Paint shop: Mr. Haes needs to purchase minor equipment to get the County’s trucks prepared to be painted.
The actually painting will happen with a vendor but the County needs to complete the prep work.

PARKING GARAGE UPDATE

The repair is completed; they need to install the height limit pole. The company asked what color the
Commission wants it painted. Mr. Haes was asked to pick something that is “aesthetically pleasing”.

TRANSFER STATION DOORS

Randy Haes, Road & Bridge Administrator, and Scott Starrett, with Planning and Zoning, came before the
Commission to discuss the Transfer Station doors. The Commission was reminded it is 10 weeks before the
DNR deadline and HDR Engineering will complete the survey work this week.

DELINQUENT TAXES

County Collector Shelia Wyatt came before the Commission to discuss the delinquent taxes. She presented the
information the Commission had requested from the May 6, 2013, meeting.

Commissioner Strahan moved to accept the Delinquent Taxes for all of the years as compiled by the Collector
but does not “forgive”, from the Commission’s viewpoint, the 2009 Delinquent Taxes. Commissioner Williams
seconded the motion. The Collector questioned if the 2009 Delinquent Taxes should be kept on the “Book”
indefinitely? She stated that RSMo. 140.730.3 stated that within three years of said year these taxes are
removed from the “Book”. Commissioner Houseman clarified that it states “may remove” not “shall remove”.
Discussion pursued regarding what the statutes allow.

Commissioner Strahan withdrew his motion. Commissioner Williams withdrew his second.

Commissioner Williams moved to accept the Delinquent Tax Books as presented by the Collector for 2009
through 2012. Commissioner Strahan seconded the motion, but wanted the record to show he didn’t agree. The
Commission agreed to look into getting this statute changed. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Collector Wyatt presented to the Commission a list of “Immediate Possession” for sale over the counter.
Discussion ensued regarding the position of a Property Trustee.

PURPLE HEART RESOLUTION AND PRESENTATION

Sheriff Jimmie Russell and Marlyce Stockinger came before the Commission to honor Purple Heart Recipients
by presenting a resolution for Taney County to become a Purple Heart County.

Commissioner Houseman thanked all of our veterans, men and women, especially all of those that have
received the Purple Heart Medal, for their service.

Commissioner Houseman read into the record the following Purple Heart Resolution:

WHEREAS, Taney County, Missouri and our Community have a great admiration and the utmost
gratitude for all the men and women who have selflessly served their country and this community in the
Armed Forces; and

WHEREAS, Veterans have paid the high price of freedom by leaving their families and communities,
and placing themselves in harm’s way for the good of all; and

WHEREAS, many men and women in uniform have given their lives while serving in the Armed
Forces; and

WHEREAS, citizens of our country have received the Purple Heart Medal as a result of being wounded
while engaged in combat with an enemy force, construed as singularly meritorious act of essential
service; and
 WHEREAS, Taney County, Missouri seeks to remember and recognize the veterans who are recipients
of the Purple Heart Medal; and

WHEREAS, the Taney County Commission desires to proclaim Taney County, Missouri to be a Purple
Heart County honoring the service and sacrifice of our nation’s men and women in uniform, wounded or
killed by the enemy while serving to protect our freedoms.

NOW, THEREFORE BE IT RESOLVED BY THE TANEY COUNTY COMMISSION AS
FOLLOWS:

The Taney County Commission hereby support Taney County, Missouri becoming a Purple Heart
County.

ADOPTED By The Taney County Commission this 13 Day of May, 2013.

Commissioner Strahan moved to accept the Resolution Proclaiming Taney County, Missouri, as a Purple Heart
County. Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan
(aye), and Williams (aye).

Mrs. Stockinger introduced to the Commission the State of Missouri Commander, the Springfield Chapter
Commander, the Forsyth Chapter Commander, and a past US Chaplain from Washington, DC.

The commission was presented with a banner and a plaque from the “Military Order of the Purple Heart USA”.

RECESS
11:40 AM

RECONVENE
11:55 AM

EXECUTIVE SESSION PER SECTION 610.021.1.2.3.12

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 1.2.3.12.
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).
EXECUTIVE SESSION
11:55 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
12:40 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
12:40 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.