Commission Minutes

OFFICIAL
APRIL 4, 2013, 3RD DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:00 a.m. with Danny Strahan and Brandon
Williams present, and Ron Houseman absent due to doctor’s visit. The following proceedings were had and
made a matter of record:

Commissioner Strahan was sworn in as Temporary Presiding Commissioner by Stacey Clemans, Deputy Clerk.

PRELIMINARY STUDY

The Commission met to review previous meeting minutes and accounts payables.

CALL COUNTY COMMISSION MEETING TO ORDER

Commissioner Houseman called the April 4, 2013, meeting to order at 9:00 a.m.

BRO FUNDS

Beth Schaller with MoDOT came to the Commission to discuss BRO Funds. She presented information
regarding the Soft Match Funding and BRO Funding for bridges; and a report on the condition of bridges in
Taney County. Mrs. Schaller stated the County currently has a negative balance of $104,421.80 in the BRO
Funding but reminded the County receives about $122,400.00 a year. She stated once the County is in the black
on this figure it can borrow up to three years against the future BRO Funds. Mrs. Schaller explained the Hard
Match Fund is the County’s 20% it pays and then the Federal Government pays the other 80%. Soft Match
Fund is the money credited to the County by the Federal Government, which is up to 80% of the value of a
bridge project (this is if the County repairs or builds a bridge without Federal funds; then they can receive this
credit to go towards another bridge project in the future). She stated the County has about $566,471.00 in the
Soft Match Fund. The current trade rate of Soft Match Fund for BRO Fund is 2 to 1. She reminded the
Commission the Federal Government only allows 20% of Soft Match funds to be used on any one project.

AGENDA REQUEST REVIEW

Shanna Tilley came before the Commission to review agenda requests.

BOARD APPOINTMENTS

This item is postponed until a later Commission Meeting.

COLLECTORS YEAR END SETTLEMENT

County Collector Sheila Wyatt came before the Commission to enter into the record that she presented the
Collector’s Year End Settlement.

Mrs. Wyatt also presented monies that her office had received through the mail that contained no identifying
information. After diligent search the Collector stated they cannot find the owner nor do they know which tax
payer account to credit. She would like direction on what she should do with the monies. The Commission
would like to review this matter with County Counsel and then they will discuss it with the Collector again.
Mrs. Wyatt then asked the Commission to release a check for payment that has been held since January 28,
2013. The Collector had found out a check was not approved and in fact was still being withheld when she
received a delinquent notice for an attorney fee. If the Commission decides to not approve the check she would
like a written legal reason why the Commission was holding it. The Commission said they would review the
situation and get back with her.

Commissioner Strahan had a question concerning merchant licenses. He asked if there was a State Statute that
reads if a business does not pay their Personal Property Taxes can the Collector withhold giving a merchants
license to that business. Mrs. Wyatt said there is not a State Statute that says that but she was told she could
have an Office Policy that would accomplish this.

TRANSFER STATION

This item will be postponed until a later Commission Meeting.

EXECUTIVE SESSION PER SECTION 610.021.12

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (12). Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (absent), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
9:49 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (absent), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
10:06 AM

EXECUTIVE SESSION PER SECTION 610.021.1
(COUNTY COMMISSION CONFERENCE ROOM)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1). Commissioner
Strahan seconded the motion. The motion passed by roll call vote: Houseman (absent), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
10:31 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (absent), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
11:03 AM
 LAW ENFORCEMENT FINANCING OPTIONS

Jack Dillingham, Managing Director with Piper Jaffray & Co, came before the Commission to discuss an
update for the Certificate of Participation that was entered into on November 15, 2006, with the possibility of
refinancing the debt at this time. He stated the original call date is April 1, 2016. In his opinion he believes the
County should not refinance at this time due to a negative arbitrage, but said he would gladly review this again
with the Commission in 6 months or a year.

OLD DOCUMENTS WORK SESSION
(COUNTY COMMISSION CONFERENCE ROOM)

This item was postponed until a later Commission Meeting.

DAILY STAFF REVIEW
(COUNTY COMMISSION CONFERENCE ROOM)

This item was canceled.

Commissioner Williams moved to adjourn. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
1:37 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.