Commission Minutes

OFFICIAL
MARCH 11, 2013, 17TH DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Brandon Williams present. The following proceedings were had
and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the March 11, 2013, meeting to order at 9:01 a.m.

PRAYER

Auditor Rick Findley led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

COMMISSION REMARKS

There were no Commission remarks made at this time.

BID AWARD RECOMMENDATIONS
STEEL CULVERTS

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the
Commission to give formal recommendation for Bid #201302-211. Mr. Haes recommends the
Commission award Bid #201302-211 to Viebrock Sales, Inc. out of Sedalia, Missouri.

Commissioner Strahan moved to award Bid #201302-211 to Viebrock Sales, Inc. for metal
culverts. Commissioner Williams seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).
 BID OPENING PROCESS

Purchasing Agent Ron Erickson came before the Commission to discuss the Bid Opening
Process. He presented documentation from other counties on the Bid Process. The Commission
asked Mr. Erickson to work with Linda Sorenson on the formal Policy and bring that back to
them for a vote.

Commissioner Williams moved to change the current Bid Policy from $500 to $1500.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

AGENDA REQUEST REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

PREVIOUS MEETING MINUTES

Commissioner Williams moved to postpone this item to the definite time of 1:00 pm, March 11,
2013. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payables as follows with the exception of
#332802: Checks #332763 to #332844; Warrants #5756 – 5759; Journal Entries - Transfer
Station to Road and Bridge, and for Paper Usage. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PAYROLL

Commissioner Williams moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PAYROLL DATE: March 15, 2013
GCR: 114008 - 114029
RB: 113992 - 114002
AF: 114003 - 114006
TS: 114007
911: None
Manual Warrants: 5760 - 5761
Accounts Payable: 332845 - 332865
UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons came before the Commission to present an update for the University of Missouri
Extension service. Some of the programs being held by the Extension Office are VITA,
Pesticide Applicator Training, Raising Alfalfa, 4H Group, and Computer Training Classes.

NIGHTLY RENTAL AMENDMENTS

The Planning and Zoning Administrator Bob Atchley came before the Commission to discuss
Nightly Rental Amendments. Commissioner Houseman opened the meeting for comments from
the public.

Gail Myer with the Branson Lakes Area Lodging Association came before the Commission with
comments. He stated in Taney County the residential lodging needed to address the following
points that pertained to “Duty of Care”: Harmony of Development, Safety and Security, Tax
Revenue, and Environmental Protection. Mr. Myer stated he was glad that Taney County was
“ahead of the game” by making these changes before a tragedy happened instead of in response
to a tragedy.

Discussion ensued with the Collector regarding merchant’s licenses and the reason for the
Developmental Code Amendments. During the discussion the Commission asked Mr. Atchley to
take the recommendations back to the Planning Commission to correct some verbiage. When
that is complete this item will be placed back on the agenda for a future meeting.

PARKING GARAGE AGREEMENT – PARTS 1 AND 2

Purchasing Agent Ron Erickson came before the Commission to check where they were at in
regards to the agreements presented for the signatures of the Commission. Upon the County
Counsel’s approval the Commission signed the documents.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (3)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
10:44 AM

See Executive Session Minutes for actions, if any.
Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OUT OF EXECUTIVE SESSION
12:02 PM

RECESS
12:02 PM

RECONVENE
1:15 PM

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Commission Minutes dated February 13, 2013, with
corrections. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

ROAD AND BRIDGE STAFF DEPARTMENTAL UPDATE,
OPERATIONS, AND ROAD PETITIONS
(WORK SESSION)

Road & Bridge Administrator Randy Haes and Planning & Zoning Administrator Bob Atchley
came before the Commission for clarification on Section 11 item #1 of the Road Standards with
Planning & Zoning and how that relates to Road & Bridge. A property owner originally
received a Land Use Grant in 2003 but he didn’t have it platted at that time. He is now
endeavoring to have it platted and believes the roads within the subdivision only needs to meet
the Road Standards that were in place when he received the Land Use. But the Planning &
Zoning and Road & Bridge departments believe since he is just now having it platted then the
roads will need to meet the Road Standards of today. The Commission agreed that under
existing policy the subdivision would have to meet the current Road Standards.

Discussion ensued regarding the County Standards for roads that are being considered to be
taken into the County Maintenance System. Commissioner Strahan presented comments
concerning factors why roads may not be taken in to the County Maintenance System.

The following roads were reviewed:

Blackberry Drive, Canyon Creek, Denver Road, Collins Drive, Emory Creek Blvd., North Point
Court, North Ridge Place, Northview Drive Blvd., Southview Drive, South Woods Way,
Highpoints Ridge, Gooseberry Ct., Howell Drive, Granny Lane, Harley Lane, Toby Lane,
Jasmine Drive, Rogers Road, Shore Acres Drive, East Skyview Drive, Timberidge Court,
Wildrose Lane, Woodbury Road, and Summberbrooke Lane.
 LETTER OF SUPPORT

Commissioner Strahan moved to approve the Letter of Support Housing First Scattered - Sight
(HFSS) Housing. Commissioner Williams seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan exits the meeting at 3:52 PM.

The rest of the Road and Bridge work session will be rescheduled for a later meeting.

The Future Agendas Work Session will be rescheduled for a later meeting.

Commissioner Williams moved to adjourn. Commissioner Houseman seconded. The motion
passed by vote: Houseman (aye), Strahan (absent), and Williams (aye).

ADJOURN
3:55 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.