Commission Minutes

OFFICIAL
MARCH 7, 2013, 17TH DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:15 a.m. with Danny Strahan
and Brandon Williams present; and Ron Houseman absent. The following proceedings were had
and made a matter of record:

BID OPENING STEEL CULVERTS

Purchasing Agent Ron Ericson and Randy Haes with Road and Bridge were here to open 3 bid
responses.
1) Dicky’s Culverts, LLC of West Plains, Mo. $20,694.85
2) Viebrock Sales INC. of Sedalia, Mo. $14859.10
3) Metal Culverts Inc. Jefferson City, Mo. $17,396.90
Purchasing Agent Ron Ericson and Randy Haes with Road and Bridge will review and present a
formal recommendation on Monday March 11th 2013.

BID OPENING PROCESS

This item will be rescheduled for Monday March 11th 2013. Commissioner Strahan motioned to
table until Monday March 11th 2013. Commissioner Williams seconded the motion. The motion
passed by vote: Strahan (aye), Williams (aye) and Houseman (absent).

BID AWARD RECOMMENDATIONS
COUNTY ROAD SIGNS AND
BUCKET TRUCK

County Road Signs: Commissioner Strahan motioned for Newman Sign Inc. as primary vender
for all signs and Vulcan Signs as secondary sign vender Bid# 201301-210. Commissioner
Williams seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye) and
Houseman (absent).

Bucket Truck: bid # 201301-208 Formal Request that all bid responses to be rejected due to all
bids coming in to expensive for the type of truck needed. Commissioner Strahan motioned to
reject all bid responses for bid # 201301-208. Commissioner Williams seconded the motion. The
motion passed by vote: Strahan (aye), Williams (aye) and Houseman (absent).

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

PREVIOUS MEETING MINUTES

Commissioner Strahan motioned to table previous minutes to Monday, March 11th 2013.
Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye),
Williams (aye) and Houseman (absent).
 NIGHTLY RENTAL AMENDMENTS

Commissioner Strahan motioned to table Nightly Rental Amendments until Monday March 11th
2013. Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye),
Williams (aye) and Houseman (absent).

NOISE NUISANCE ORDINANCE

Commission will have Nikki contact Mr. Woolery to see what his request was.

BOARD APPOINTMENTS

Commission will not appointing anyone to the Taney County Health Department Board for less
than a month. The Commission will let the Public decide at the next Municipal Election.

MISSOURI – AMERICAN WATER COMPANY DATA SHARING AGREEMENT

Patsy Alexander with IS Department met with the County Commission. Commissioner Strahan
motioned to approve data sharing agreement with Missouri – American Water Company.
Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye),
Williams (aye) and Houseman (absent).

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strahan motioned to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Williams seconded the motion. The motion passed by roll call vote: Strahan
(aye), Williams (aye) and Houseman (absent).

EXECUTIVE SESSION
9:45 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams
seconded the motion. The motion passed by roll call vote: Houseman (absent), Strahan (aye),
and Williams (aye).

OUT OF EXECUTIVE SESSION
10:32 AM

RECESSED
10:32 AM

RECONVENED
10:35 AM

ROAD & BRIDGE STAFF DEPARTMENTAL UPDATE
ESTATE DRIVE, OPERATIONS, AND ROAD PETITIONS
(WORK SESSION)

Randy Haes, David Stottle, Harlan Collins, and Devin Huff came in to present a departmental
update. Discussed Estate Rd. Big Cedar wants to add a road that will go under Estate Rd. Big
Cedar will be emplacing a “Box Shaped” bridge that will support Estate Rd. Randy has asked for
guard rails to be added to Estate Rd. The Commission gave approval to Randy Haes as Road
Superintendent to allow Big Cedar to proceed.

Taney County Spring Clean Up 8:30 AM to 3:30 PM April 5th and 6th 2013 a discussion ensued
whether it should be a one day event or a two day event. The Commission will consider a one
day clean up in the fall. The commission decided to keep the two day clean up in the spring.

Paint Shop: Randy has asked a local contractor for a cost to create the air system needed for the
paint booth as the cost came in fairly expensive. Still gathering information, Randy is not ready
to proceed with the paint booth project. Discussion ensued whether the paint booth could be used
for the Sherriff vehicles (Detail intense work) and county trucks.

Rainbow Shoals Drainage: Randy has met with the City of Branson and County has 1 culvert
that needs repaired before they resurface. Discussion ensued to set up a meeting for City of
Branson to take over some roads.

Bird Road: Randy and David met with the property owner about the sharp curve on the road.
County has roughed the surface of the road to help with the road being overly slick and upgraded
the signage. Discussion ensued of emplacement of a guard rail.

Discussion ensued about the extension of a pole barn or an “L” shape building in front for small
maintenance of the county equipment.

Discussion ensued about salt and chemical supply for the roads.

Commissioner Strahan motioned to table the operations and road petitions until Monday 11
March 2013. Commissioner Williams seconded the motion. The motion passed by roll call vote:
Strahan (aye), Williams (aye) and Houseman (absent).

Commissioner Strahan moved to adjourn. Commissioner Williams seconded. The motion
passed by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
11:20 AM

The minutes were taken and typed by Wesley Shoemaker, Deputy Clerk.