Commission Minutes

OFFICIAL
FEBRUARY 28, 2013, 14TH DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:01 a.m. with Danny Strahan and Brandon
Williams present; and Ron Houseman absent due to being in Washington D.C. The following proceedings were
had and made a matter of record:

Commissioner Williams served as Temporary Presiding Commissioner.

BID OPENING – COUNTY ROAD SIGNS

Purchasing Agent Ron Erickson came before the Commission and opened the following submittals received for
Bid #201301-210: J & A Traffic Products out of Blue Springs, Missouri; ROCAL, Inc out of Frankfort, Ohio;
Vulcan, Inc out of Foley, Alabama; Interstate Signways out of Little Rock, Arkansas; Signs Now out of
Springfield, Missouri; Schulte Supply, Inc out of Jackson, Missouri; Newman Signs, Inc out of Jamestown,
North Dakota; and Highway Technologies, Inc out of Springfield, Missouri.

Mr. Haes and Mr. Erickson will review these bids and bring a formal recommendation to the Commission at a
later meeting.

CONSTRUCTION MATERIALS – POLE BARN & BUCKET TRUCK

Ron Erickson and Randy Haes of Road & Bridge recommended awarding the Pole Barn bid to TANCO Lumber
for $14,799.64 for bid #201301-207.

Commissioner Strahan made a motion to award bid #201301-207 to TANCO Lumber in the amount of
$14,799.64 on the recommendation of Randy Haes. Commissioner Williams seconded the motion. The motion
passed by vote: Strahan (aye), Williams (aye) and Houseman (absent).

Randy Haes asked that the Bucket Truck bid award be postponed to a later time.

Commissioner Strahan made a motion to postpone the bid award (#201301-208) for the bucket truck to the
following Thursday. Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye),
Williams (aye) and Houseman (absent).

FILL DIRT AGREEMENT

Commissioner Strahan made a motion to approve the Fill Dirt Agreement for Randy Smith. Commissioner
Williams seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye) and Houseman
(absent).

WEATHER POLICY DISCUSSION

Commissioner Strahan suggested the discussion be postponed until Commissioner Houseman was present.

Sheriff Jimmie Russell discussed it being up to the Officeholder whether or not their employees come in to
work. He also suggested that Commission make it clear that the shutdown was also for the protection of the
citizens.
Commissioner Williams agreed that making the officeholders responsible for the decision made sense; however,
he did not want employees to be afraid of reprisals if they chose not to come in on a snow day.

All agreed that certain offices would be an exception to the general cancellation rule, as those employees would
be required to be here. Examples included: Road & Bridge, Sheriff’s Department and Maintenance.

FUNDING AGREEMENT WITH CITY OF HOLLISTER

John Soutee with the Sewer Department spoke to the Commission regarding the funding agreement request of
the City of Hollister. The Sewer Board had approved the agreement on February 5th, and was sending it on to
the Commission. The amount of the agreement was for $4,500.00, with the remaining portion of the project
covered by the Point Lookout Nursing Home.

Commissioner Williams made a motion to approve the Hollister Funding Agreement for $4,500.00.
Commissioner Williams seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye) and
Houseman (absent).

RECESS
9:25 AM

RECONVENE
9:30 AM

MODOT MONTHLY UPDATE

Beth Schaller with MoDOT updated the Commission on: current receipt of and spending of funds for
transportation improvement; safety improvements and fatality decreases; the campaign to include the public in
the reporting of transportation needs; and the 1¢ Sales Tax being proposed in the Missouri Legislature.

Commissioner Strahan inquired on the plans for the Coon Creek Bridge. Beth stated that the bridge was slated
for construction improvements in 2017, but she had no knowledge of the details yet as it was too early. She
believed she would have a lot more information in the next year.

LEGAL NOTICE

Clerk Donna Neeley came before the Commission and informed them that some of the political subdivisions
involved in the April 2, 2013 General Municipal Election were wanting their publication put in the Branson
TriLakes News, but the current County bid was for the Taney County Times.

Commissioner Strahan stated that he would have her make that decision as she was the election authority.

Clerk Neeley stated that she did not believe she had the authority to order it put into both newspapers. She
wanted to know if the Library Levy issue should be in both newspapers.

Commissioner Strahan made a motion to direct the Clerk to place the Library Levy ballot issue in both
newspapers, the Branson TriLakes News and Taney County Times. Commissioner Williams seconded the
motion. The motion passed by vote: Strahan (aye), Williams (aye) and Houseman (absent).

RECESS
10:04 AM
 RECONVENED
VIA TELECONFERENCE
2:30 PM

AIRSPACE LICENSE AGREEMENT

Commissioner Strahan made a motion to approve the Airspace License Agreement. Commissioner Williams
seconded the motion. The motion passed by vote: Strahan (aye), Williams (aye) and Houseman (absent).

Commissioner Strahan moved to adjourn. Commissioner Williams seconded the motion. The motion passed
by vote: Williams (aye), Strahan (aye), and Houseman (absent).

ADJOURN
2:37 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.