Commission Minutes

OFFICIAL
FEBRUARY 25, 2013, 13TH DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Brandon Williams present. The following proceedings were had
and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the February 25, 2013, meeting to order at 9:01 a.m.

PRAYER

Commissioner Houseman led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

COMMENTS ON RECENT ICE STORM

Randy Haes with Road and Bridge came before the Commission to present comments regarding
the recent ice storm. He stated once they received warning of the approaching storm from the
National Weather Service they began to prepare the vehicles for service. The Commission
offered their praise and thanks for the efficiency and hard work of Road and Bridge during this
storm.

PREVIOUS MEETING MINUTES

Commissioner Williams moved to approve Commission Meeting Minutes dated January 7, 10,
17, 31, and February 19, 2013. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).
 ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payables as follows: Checks #332614 –
332673; Warrants #5752. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

PAYROLL

Commissioner Strahan moved to approve payroll. Commissioner Williams seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PAYROLL DATE: March 1, 2013
GCR: 113971 - 113991
RB: 113955 - 113965
AF: 113966 - 113969
TS: 113970
911: None
Manual Warrants: 5753 - 5754
Accounts Payable: 332674 - 332695
AGENDA REQUEST REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

PATROL CAR DISCUSSION

Sheriff Jimmie Russell came before the Commission to discuss two patrol cars that need to be
replaced due to high mileage. He is requesting the Commission to allow him to go out to bid for
these vehicles. The Commission agreed for the Sheriff and Mr. Erickson to move forward with
the bidding process.

COURT ORDERS/ PENALTIES & INTEREST

Cristy Smith, Deputy Clerk came before the Commission to present Court Orders. Exhibit A -
Personal Abatement Reconciliation, Exhibit B - Abatement Status, Exhibit C – Real Estate.
Commissioner Williams moved to approve Exhibit A – Personal Abatement Reconciliation dated
February 25, 2013. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve Exhibit B – Personal Property Abatement Status
dated February 25, 2013. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve Exhibit C – Real Estate dated February 25, 2013.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Dawn Muller came before the Commission to present a penalties and interest case 19-2.0-03-
003-001-023.000. Randolph and Kathleen Hartman for 2012 notified the Collector’s office they
had not received their original tax statement. They stated they had completed an address change
with the Assessor’s office but the wrong address number had been inputted. They are requesting
the penalties and interest to be waived due to County error.

Commissioner Strahan moved to waive the penalties and interests for Randolph and Kathleen
Hartman for Parcel #19-2.0-03-003-001-023.000 as presented. Commissioner Williams
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

CODE AMENDMENTS
(COMMISSION DISCUSSION)

Planning & Zoning Administrator Mr. Atchley and private citizen Dennis McClintic came before
the Commission with comments regarding the proposed code amendments. Discussion ensued
regarding the history of the Special Use Permits and complaints the department had received.
Mr. McClintic expressed his concern with the over-occupation of a home beside his, the noise
caused by the use of loud speakers outside of said home, and the activities that are allowed to go
on outside of this home.

The Commission has rescheduled this item for March 7, 2013.

EX OFFICIO DEED TANEY COUNTY REGIONAL SEWER DISTRICT

John Soutee, with the Taney County Regional Sewer District, came before the Commission to
discuss an Ex Officio Deed dated February 25, 2013, pursuant to a resolution of the Taney
County Commission. It passes ownership of the building where the offices for the Taney County
Regional Sewer District is located to the Taney County Regional Sewer District.

Commissioner Strahan moved to approve the Ex Officio Deed of Taney County, Missouri, by
and between Taney County and the Taney County Regional Sewer District. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).
 WELLNESS CENTER COMMITTEE RECOMMENDATIONS

Nikki Lawrence and Scott Starrett came before the Commission to present recommendations
concerning policies for the Wellness Center. She said there had been a question whether part-
time employees could use the Wellness Center. Commissioner Williams stated that as the policy
currently reads “All Employees” may use the Wellness Center. Therefore there is no issue with
part-time employees using the Wellness Center.

BID OPENING #201301-207
CONSTRUCTION MATERIALS – POLE BARN

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the
Commission to open bids concerning Bid #201301-207. Mr. Erickson stated 6 responders had
been received, those who bid are:

Ava Building Supply LLC out of Ava, Missouri; CHC Home Center out of Marshfield, Missouri;
CHC Home Center out of Rogersville, Missouri; Sutherland Lumber out of Springfield,
Missouri; TANCO Lumber out of Forsyth, Missouri; and Herman Lumber out of Branson,
Missouri.

Mr. Erickson and Mr. Haes will organize these bids into a spreadsheet and come back on
February 28, 2013, with a formal recommendation.

BID OPENING #201301-208
BUCKET TRUCK

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the
Commission to open bids concerning Bid #201301-208. Mr. Erickson stated 5 responders had
been received but one was late so it will remain unopened, those who bid are:

Altech - NUECO out of St. Joseph, Missouri; Altech – NUECO out of St. Joseph, Missouri;
Friendly Ford out of Springfield, Missouri; I-80 Equipment out of Colona, Illinois; and NESCO
Sales & Rentals, LLC out of Bluffton, Indiana.

Mr. Erickson and Mr. Haes will organize these bids into a spreadsheet and come back on
February 28, 2013.

BID OPENING #201301-209
GEO 6000 XT MAPPING HANDHELD DEVICE

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes came before the
Commission to open bids concerning Bid #201301-209. He stated there were severe
governmental restrictions concerning this item and due to that they received only one bid from
Seiler Instruments out of Belton, Missouri; in the amount of $6,290.00. Mr. Haes recommended
the Commission award the bid to Seiler Instruments.
Commissioner Strahan moved to award Bid #201301-209 to Seiler Instruments for $6,290.00 for
the GEO 6000 XT Mapping Handheld Device. Commissioner Williams seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

PARKING GARAGE PARTS 1 & 2
DISCUSSION AND POSSIBLE BID AWARD

Purchasing Agent Ron Erickson came before the Commission to give formal recommendation
for the Parking Garage Parts 1 & 2. The companies that had previously bid Part 1 of the Parking
Garage have withdrawn their bids so Mr. Erickson recommends the Commission award RFB#
201212-204 to MTS Contracting, Inc. out of Springfield, Missouri, in the amount of $7,100.00.

Commissioner Williams moved to award Bid #201212-204 for Part 1 of the Parking Garage to
MTS Contracting, Inc. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Williams (aye).

Mr. Erickson recommends the Commission award RFB# 201212-205 Part 2 of the Parking
Garage to MTS Contracting, Inc. out of Springfield, Missouri, in the amount of $69,448.57.
Commissioner Strahan recommends Randy Haes be the project contact person for the
Commission.

Commissioner Williams moved to award Bid #201212-205 to MTS Contracting, Inc. out of
Springfield, Missouri in the amount of $69,448.57. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

The bids had been scheduled to be opened at an earlier date but due to bad weather the
courthouse had been closed so they were postponed until today.

RECESS
11:01 AM

RECONVENE
1:10 AM

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021 (1) (2) (3) (12)
(COMMISSION CONFERENCE ROOM)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(3) (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
1:10 PM

See Executive Session Minutes for actions, if any.
Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OUT OF EXECUTIVE SESSION
3:30 PM

FUTURE AGENDAS & PROCEDURES WORK SESSION
(COMMISSION CONFERENCE ROOM)

The Commission met to discuss future agendas and procedures. No motions or formal decisions
were made at this time.

Commissioner Strahan moved to adjourn. Commissioner Williams seconded. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
4:10 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.