Commission Minutes

OFFICIAL
FEBRUARY 4, 2013, 10TH DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the February 4, 2013, meeting to order at 9:06 a.m.

PRAYER

Commissioner Williams led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve Commission Meeting Minutes dated December 10, 2012.
Commissioner Houseman seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye),
and Williams (abstain).

Commissioner Williams moved to approve Commission Meeting Minutes dated January 22, 2013.
Commissioner Strahan seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Williams moved to approve accounts payables as follows: Checks #332329 to #332410, and
#332411 to #332419; Warrant #5744; and a Transfer from Collector Tax Maintenance Fund to GCR.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

FINANCIAL AUDIT DISCUSSION

Auditor Rick Findley came before the Commission to discuss that the State Audit will not cover a Financial
Audit for the County. Discussion ensued regarding statutory requirements and outstanding bonds. The
Commission will discuss with other First Class County Commissioners to see what normal procedure is then
they will notify Mr. Findley on their decision.
 AGENDA REQUEST REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

PARKING GARAGE REPAIR AGREEMENT & NOTICE TO PROCEED

Purchasing Agent Ron Erickson came before the Commission to present a new development on the parking
garage repair. Mid-Continental, who had been awarded Part 1, has withdrawn their bid. Mr. Erickson would
like time to meet with Mr. Black to see if MTS, who was low bid for Part 2, would be willing to complete both
phases. The Commission directed him to do so.

NATIONAL FOREST DISTRIBUTION

County Clerk Donna Neeley came before the Commission to discuss the National Forest Distribution. She has
found an error in the figure of eight acres and would like this item to be postponed until later today. Discussion
ensued.

Commissioner Strahan moved to postpone to the definite time of 1:00 pm today. Commissioner Williams
seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

NATURAL HAZARD MITIGATION RESOLUTION

Emergency Management Executive Director Chris Berndt and Emergency Management Administrative
Assistant Melissa Duckworth came before the Commission to discuss a Natural Hazard Mitigation Resolution.
Commissioner Houseman read the following:

A Resolution of Intent to Participate in Natural Hazard Mitigation
And to Work toward becoming a Safer Community.

WHEREAS, the County of Taney, Missouri recognizes that no community is immune from natural hazards
whether it be tornado/severe thunderstorm, flood, severe winter weather, drought, heat wave, earthquake, dam
failure, wildfire or sinkholes and recognizes the importance of enhancing its ability to withstand natural hazards
as well as the importance of reducing the human suffering, property damage, interruption of public services and
economic losses caused by those hazards; and

WHEREAS, the County of Taney may have previously pursued measures such as building codes, fire codes,
floodplain management regulations and storm water management regulations to minimize the impact of natural
hazards; and

WHEREAS, the Federal Emergency Management Agency and the State Emergency Management Agency have
developed a natural hazard mitigation program that assists communities after a natural disaster that focus, not
just on disaster relief, but also on recovery and reconstruction that brings the community to at least pre-disaster
conditions in an accelerated, orderly and preplanned manner; and

WHEREAS, by participating in the Natural Hazard Mitigation program, the County of Taney will be eligible to
apply for hazard mitigation funds; and

WHEREAS, the County of Taney desires to commit to working with government partners and community
partners to implement the Natural Hazard Mitigation Plan; and

WHEREAS, the County of Taney will implement pertinent precepts of the mitigation plan by incorporation into
other community plans and mechanisms where appropriate; and
WHEREAS, the County of Taney will participate in the evaluation and review of the Plan after a disaster as
well as complete a mandated five-year update submitted to the State Emergency Management Agency and the
Federal Emergency Management Agency for review and approval; and

NOW, THEREFORE BE IT RESOLVED BY the County Commission of the County of Taney, Missouri
AS FOLLOWS:

The County of Taney, Missouri hereby adopts the Taney County Multi-Jurisdictional Natural Hazards
Mitigation Plan attached hereto for the purpose of building a safer community by reducing natural hazard
vulnerability.

Commissioner Williams noted that he would like time to read the Natural Hazard Mitigation Plan before he
votes on it. This item will be reposted for Monday, February 11, 2013.

RECESS
9:44 AM

RECONVENE
9:54 AM

FLOOD BUYOUT UPDATE
AND SIGNING OF THE HMGP & CDBG FUNDING APPROVAL
AND GRANT AGREEMENTS

Mr. Bob Atchley with Planning and Zoning; consultant Mickey Davis; by phone: Sheila Huddleston with
SEMA; James Robinette with the CDBG program and Mike Williams were present to discuss the Flood Buyout
Update and Signing of the HMGP & CDBG funding approval and grant agreements. Discussion ensued
regarding future requirements of and costs to the County.

Commissioner Strahan moved to approve the Missouri State Emergency Management Agency Hazard
Mitigation Grant Program – Buyout Grant Agreement between Taney County and SEMA. Commissioner
Williams seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams
(aye).

Commissioner Strahan moved to approve the Missouri Department of Economic Development Community
Development Block Grant Program Funding Approval. Commissioner Williams seconded the motion. The
motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

2013 – TECHNOLOGY PLAN

Bonnie Snyder, Chris Aumiller, and Tim Nash with CenturyLink and Mark Rys with the County’s IS came
before the Commission to discuss contracts with CenturyLink and future technology needs of the County. Mr.
Rys led the discussion regarding what technical items are in place and where the County might like to go.

The Commission asked Commissioner Williams to be the liaison by and between Mr. Rys and CenturyLink on
this item. Ms. Snyder stated that CenturyLink will keep the rates at the current contractual rates for another 90
days.

RECESS
11:14 AM
 RECONVENE
1:03 PM

NATIONAL FOREST DISTRIBUTION

County Clerk Donna Neeley came before the Commission to present the National Forest Distribution.

Money received from State of Missouri-Office of Administration
Title I $127,385.48
Mineral Receipts $146,896.57

Total to Disburse $274,282.05

Title III $22,479.79
Total Received from Office of Administration $296,761.84

Percent of Money to Road & Bridge Fund 25% $68,570.51
Percent of Money to Schools 75% $205,711.54
Total $274,282.05

SCHOOL DISTRICT APPORTIONMENT: $205,711.54

School Code # of Acres %of National Forest
Bradleyville R1 33783.5 52.2660% $107,517.16
Taneyville R2 1543.3 2.3876% $4,911.61
Forsyth R3 9850 15.2388% $31,347.97
Mark Twain R8 19460.84 30.1076% $61,934.80
64637.64 $205,711.54

Commissioner Williams moves to accept the 2013 National Forest Distribution as presented. Commissioner
Houseman seconded the motion. The motion carried by vote: Houseman (aye), Strahan (absent), and Williams
(aye).

RECESS
1:08 PM

RECONVENE
1:20 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL,
AND CONTRACTS PER SECTION 610.021 (1) (2) (3) (12)
(COMMISSION CONFERENCE ROOM)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Houseman seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(absent), and Williams (aye).

EXECUTIVE SESSION
1:20 PM

See Executive Session Minutes for actions, if any.
Commissioner Williams moved to exit out of Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent), and Williams (aye).

OUT OF EXECUTIVE SESSION
4:30 PM

Commissioner Williams moved to adjourn. Commissioner Houseman seconded. The motion passed by vote:
Houseman (aye), Strahan (absent), and Williams (aye).

ADJOURN
4:30 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.