Commission Minutes

OFFICIAL
JANUARY 28, 2013, 8th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Brandon Williams present. The following proceedings were had
and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the January 28, 2013, meeting to order at 9:03 a.m.

PRAYER

Auditor Rick Findley led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES/OTHER UNAPPROVED MINUTES

This item will be reposted for Thursday, January 31, 2013.

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve Accounts Payables as follows with the exception of
#332296 for further review: Checks #332235 to #332308; Warrants #5741; and Transfer from
Transfer Station to Road and Bridge. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve payroll.

PAYROLL DATE: February 1, 2013
GCR: 113900 - 113918
RB: 113884 - 113894
AF: 113895 - 113898
TS: 113899
911: None
Manual Warrants: 5742 - 5743
Accounts Payable: 332309 - 332328
Commissioner Williams seconded the motion. The motion carried by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

COURT ORDERS

Cristy Smith with the County Clerk’s Office came before the Commission to present Personal
Abatement Reconciliation as Exhibit A; Personal Property Refund as Exhibit B: and Real Estate
Refund as Exhibit C.

Commissioner Strahan moved to approve the Personal Abatement Reconciliation as Exhibit A as
presented. Commissioner Williams seconded the motion. Exhibit A includes Abatement
Numbers: 20131253 – 20131256; 20131260; 20131264 – 20131267; 20131269 – 20131270;
20131272; 20131274; 20131277 – 20131284; 20131287 – 2013-1291; 20131294 – 20131297;
20131299 – 20131301; 20131303 – 20131305; 20131308; 20131311; 20131313 – 20131315;
20131317; 20131324. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

Commissioner Strahan moved to approve the Personal Property Refund as Exhibit B as
presented. Commissioner Williams seconded the motion. Exhibit B includes Abatement
Numbers: 20131257; 20131271; 20131310; 20131318 – 20131319; 20131321; 20131323. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to approve the Real Estate Refund as Exhibit C as presented.
Commissioner Strahan seconded the motion. Exhibit C includes Abatement Number 20131302.
The motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).
 COUNTY COMMISSION INDIVIDUAL BOARD & COMMITTEE APPOINTMENTS

This item will be reposted for Thursday, January 31, 2013.

PENALTIES AND INTEREST

Cristy Smith with the County Clerk’s Office and property owner Mrs. Johnson came before the
Commission to discuss a penalties and interest. Mrs. Johnson explained she had paid three
different counties bills before they left for a trip at the end of December 2012. She presented
proof that 2 of the 3 checks made it to 2 of the counties but that Taney County’s check did not.
She stated she had called the Collector’s Office twice upon their return to see if the check had
come in. She then came to the Collector’s Office to see what might be done because now
penalties and interest had been added to the base bill. She was directed to set up a meeting with
the Commission to discuss this issue. The Commission asked for Mrs. Wyatt’s recommendation.
Mrs. Wyatt stated that if Mrs. Johnson had started her calls before the last day of 2012 then the
penalties and interest should be waived.

Commissioner Williams moved to void the penalties and interests for the 2012 tax bills as
presented for Allen and Irene Johnson. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

RECESS
9:27 AM

RECONVENE
9:32 AM

TRI-LAKES BIOSOLIDS AGREEMENT

Mike Zimmerman with HDR Engineering came before the Commission to present the Tri-Lakes
Biosolids Coalition Cooperation Agreement. Commissioner Williams moved to approve the Tri-
Lakes Biosolids Coalition Cooperation Agreement as presented as version 121212.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

ROAD & BRIDGE UPDATES / PETITIONS

Randy Haes with Road and Bridge came before the Commission to present Road Petitions.
Commissioner Strahan asked for road videos or estimated cost of repair for the roads to bring up
to County standard. Mr. Haes said he could provide that type of list within a week or so.
Commission has asked Mr. Haes to set-up a meeting for a Thursday so there will be time allowed
for review by video and possible drive time also to bring to them current specs that were put
forward by early Commissions to see which ones they will keep and possibly improve.
Birmingham Rd Update: Everything that has been done so far has been in the County right-of-
way. They are almost at the end of the tree removal phase. The raising of the entrance at 76
Hwy will help just as much as widening the road for visual back toward the west.

2013 BUDGET APPROVAL

Commissioner Strahan moved to approve and adopt the 2013 Budget Document as presented by
the Budget Officer/County Auditor. Commissioner Williams seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

TRANSFER STATION PROPOSAL WITH HDR

Travis Heier, with HDR Engineering; Scott Starrett, with Planning and Zoning; and Randy Haes,
with Road and Bridge, came before the Commission to discuss the Transfer Station Proposal
with HDR Engineering.

Commissioner Strahan moved to postpone this discussion to a definite time of 10:30 am.
Commissioner Williams seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

POSTAGE MACHINE

Dawn Bilyeu, Joey Blackerby, and Bob Dixon came before the Commission to notify them the
postage machine has “died” and they are having problems getting it repaired. 95% of problems
are user based due to lack of training. They spoke that it ran a lot smoother when one person
was over the mail. Discussion ensued regarding location of machine, cost saving in using the
postage machine, and cost of a new machine versus repair of the current machine.
This item will be moved to Thursday, January 31, 2013.

EXECUTIVE SESSION - CONTRACTS PER SECTION 61.021 (1) (2) (3) (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(3) (12). Commissioner Williams seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OUT OF EXECUTIVE SESSION
11:41 AM
 ROAD USE AGREEMENT

Commissioner Strahan moved to approve the Road Use Agreement #13-004RB. Commissioner
Williams seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

RECESS
11:45 AM

RECONVENED
1:47 AM

EXECUTIVE SESSION - CONTRACTS PER SECTION 61.021 (1) (3)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Williams (aye).

EXECUTIVE SESSION
1:47 PM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

OUT OF EXECUTIVE SESSION
2:40 PM

Commissioner Strahan moved to adjourn. Commissioner Williams seconded. The motion
passed by vote: Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
2:40 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.