Commission Minutes

OFFICIAL
DECEMBER 20, 2012, 28th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:10 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

SEWER BOARD DISCUSSION
EXECUTIVE SESSION – LITIGATION, REAL ESTATE, AND CONTRACTS
PER SECTION 610.021 (1) (2) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
8:12 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
8:35 AM

RECESS
8:36 AM

RECONVENE
8:45 AM

2013 BLANKET PAYROLL

Dawn Bilyeu came before the Commission to ask them to approve payroll for the entire year of
2013. This would cover the issue of Federal Law requiring an employee to receive final pay
within a certain amount of time; so if an employee leaves (for whatever reason) and the
Commission is unreachable the County will be able to comply with the law.

They directed her to speak with the State Auditor to check if it is allowed and if so how the
County would set that up.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous Commission Meeting minutes dated
November 26, December 4, 7, 11, and 14, 2012, with corrections and changes. Commissioner
Strahan seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).
 TRI-LAKES BIO SOLIDS DISCUSSION

Mike Zimmerman with HDR Engineering came before the Commission to discuss the Tri-Lakes
Bio Solids.

#1: Odor Control System. They have selected Therma-Flight which is the current County
supplier. HDR is asking for approval at an additional cost of $32,560.00 for a Bio-filtration
system for the project. This was an anticipated cost within the budget and does not change
budget. They are just electing to use this company of Change Order.

Commissioner Strahan moved to approve the request for additional equipment listed as
equipment pre-selection by recommendation HDR #160701. Commissioner Strafuss seconded
the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

#2: Anti-Degradation Form and Construction Permit Application signed by the Presiding
Commissioner.

Commissioner Strafuss moved to authorize Commissioner Houseman to sign the Application for
Construction Permit – Wastewater Treatment Facility and the No Degradation Evaluation
Conclusion of Anti-degradation Review Forms and issue the check for $750 as presented.
Commissioner Strahan seconded the motion. The motion carried by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

#3: Commissioner Strafuss raised questions concerning the City of Rockaway Beach possibly
pulling out. Discussion ensued regarding costs of the bio solids project. The Commission said
due to clean water for the entire County they need the City of Rockaway Beach to be a part of
this. The Commission directed Mr. Zimmerman to visit with the City of Rockaway Beach to see
what it would take to get them back on board with the project.

#4: Short Form Agreement. Mr. Zimmerman stated he has spent time with County Counsel
vetting this document. The commission will meet with county counsel to view this contract.

LIBRARY AND 911 TAX DISCUSSIONS

911 Tax

Tammy Hagler came before the Commission to present the letter of recommendation from the
911 Stakeholders and the 911 Board. The three items asked were:

1. Consider placing on a ballot later than April 2013.
2. Hire a consultant to complete an exhaustive cost study.
3. Direct the consultant to determine the amount needed that would be placed on the
ballot.

Commissioner Houseman understands the requests of the 911 Stakeholders and would like to
move in those directions. Commissioner Strahan discussed the previous motion that had been
made that placed it on the April ballot.

Commissioner Strahan moved to reconsider the motion including the date of the election for the
911 Tax, which will remove it from the April Ballot. Commissioner Strafuss seconded the
motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
The Commission directed the 911 Board Chairman Chris Berndt to present a recommendation in
writing where the Board would like to head from here and the Commission would follow that
direction. Discussion ensued regarding this issue.

Library Tax

Commissioner Houseman reiterated that this Commission had established the Library Board and
had approved for this issue to be on the April 2013 Ballot. Commissioner Strafuss opened the
discussion and stated the Library Board still requests an amount of 20 cents per $100 assessed
valuation. Discussion ensued regarding the amount of the tax.

Commissioner Strahan is in support of the Library Board but thinks the amount of the tax is too
high. He would like to accept the recommendation but believes it would be a hindrance to the
passage of the measure in April.

Commissioner Strafuss moved to place a levy of 15 cents per $100 assessed valuation on behalf
of the Library Tax for the April 2013 Ballot. Commissioner Houseman seconded the motion for
discussion. The motion carried by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

RECESS
9:56 AM

RECONVENE
10:05 AM

EMPLOYEE BENEFITS

Linda Sorenson and Dixie Wagner came before the Commission to discuss Employee Benefits.

Insurance and Insurance Benefits

Linda Sorenson stated the County had switched insurance providers from Anthem to Cox Health
due to cost. Cox Health offered the same rate for 2013 and 2014 with one exception of a
possible 2% increase for 2014. Included in the package is a life benefit for spouse and children.
The Commission is still looking for the best possible health care with the least expense to the
County.

Commissioner Houseman made comments concerning a time when the County didn’t offer
benefits and the reason behind offering benefits now. He presented Taney County Ordinance #1
regarding Lagers Benefits.

Commissioner Strahan stated his support for this ordinance.

Commissioner Strafuss commented that he was not against this ordinance but he does not know
how the County will pay for it. Commissioner Strafuss exited the meeting at 10:32 am due to
having to give legal depositions concerning the County.

Discussion ensued regarding the 2013 Budget.

Steve Biggs, Randy Haes, and Timothy Houtchens presented comments in favor of the
Ordinance.
Commissioner Strahan said a promise made is a promise kept as far as he was concerned. He
spoke of employees who have endured the lower salaries but have still stayed and they are why
he is in support of this ordinance.

Commissioner Houseman said he believes this is part of the Employee Benefit Package the
County will need to offer from now on and it will be worked into the County’s existing budget.

Commissioner Strahan moved to approve Ordinance #1 as presented. Commissioner Houseman
seconded the motion. The motion carries by vote: Houseman (aye), Strahan (aye), and Strafuss
(absent).

RECESS
10:45 AM

RECONVENE
11:16 AM

2013 BUDGET DISCUSSIONS

Commissioner Strafuss was not present for this portion of the meeting.

The Commission met to discuss the 2013 Budget. Discussion ensued regarding the Posting of
the Final Budget Hearing. No decisions were made at this time.

The Commission discussed the #109 Court Reporter Account, the #111 Court Admin. Account,
the #112 Presiding Circuit Judge Account, the #126 Circuit Clerk Account, and the #114 Other
Account with Circuit Clerk Brenda Neal. The Commission explained how they had reached a
starting point with each office. No motions were made at this time.

The Commission discussed the #140 Airport Account. No motions were made at this time.

RECESS
12:29 PM

RECONVENE
1:36 PM

The Commission discussed the #117 Sheriff Account and the #118 Jail Account with Sheriff
Jimmie Russell. No motions were made at this time.

The Commission discussed the #113 Public Administrator Account with Carol Davis. The
Commission explained how they had reached a starting point with each office. No motions were
made at this time.

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

ADJOURN
4:54 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.