Commission Minutes

OFFICIAL
FEBRUARY 11, 2013, 11th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the February 11, 2013, meeting to order at 9:01 a.m.

PRAYER

Auditor Rick Findley led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve previous meeting minutes dated December 13 and 24, 2012, with
corrections and changes. Commissioner Houseman seconded the motion. The motion carried by vote:
Houseman (aye), Strahan (aye), and Williams (abstain).

Commissioner Williams moved to approve previous meeting minutes dated January 8 and 22, 2013, with
corrections and changes. Commissioner Strahan seconded the motion. The motion carried by vote: Houseman
(aye), Strahan (aye), and Williams (aye).

ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payables as follows:
 ACCOUNTS PAYABLE

OATH

CHECKS W ARRANTS
33jjZ g _ _ to ^745_____
______ to _____ rh746____
In 5 7 4 7_______
5748

TRANSFERS
1._________________________________________________________________
2 . ___________________________________________________________________________________________________________________
3 . ________________________________________________________________________
4 . ____________________________________________________ ____________________
Please .sign and date dial you have reviewed the included information.

J)<iie T im e 5ig n?tiire C o m m e n ts

2/7/2013 3:15a.rji ]]

M OT AP P R O VED COMMEPfT5;
CHECKS TRANSFERS

COM MISSION APPROVAL

rf f0 ‘ Jvouatm _____
R fin a lrl □. H o u iR in s n ., P r e s id i n g C D m r r i w i o n e T

Bra ndun Williams, WLi-lu in Dii-lricL COmm issoner

----------- -
Danny Strahan, Eastern u ilu ILI Lomirisiiori

P lea se keep accou n ts p ayab le in the o r d e r in w h ic h y o'j re ce iv e Lhcm.

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

PAYROLL

Commissioner Strahan moved to approve payroll as follows:

PAYROLL DATE: February 15, 2013

GCR: 113919, 113936 - 113954

RB: 113920 - 113930

AF: 113931 - 113934
TS: 773935

977: None

Manuel Wcrrcnts: 5749 - 5750

Accounts Payable: 332505 - 332526 (VOIDED) 332527 - 332548

Commissioner Williams seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye),
and Williams (aye).

AGENDA REQUEST REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present the monthly budget report for Taney County.

ANNUAL FINANCIAL STATEMENT

County Clerk Donna Neeley came before the Commission to present the Annual Financial Statement for the
year 2012.

Commissioner Williams moved to accept the 2012 Financial Statement as present by Donna Neeley.
Commissioner Strahan seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

FINANCIAL AUDIT DISCUSSION

Auditor Rick Findley came before the Commission to discuss a financial audit of Taney County. Mr. Findley
said the statutes didn’t require a financial audit but the County had contracts with bonding companies that state
the County would provide a financial audit.

UNIVERSITY OF MISSOURI UPDATE

Chrystal Irons and Barbara Beck came before the Commission to give the University of Missouri Update. Mrs.
Irons introduced Barbara Beck as the new County Nutrition Specialist who will work with the schools within
the County and various food pantries.

Computer Classes are scheduled through May at this time. Also, the VITA program is underway. Discussion
ensued regarding budgeting for the Extension Office.

BOARD APPOINTMENTS

Commissioner Strahan moved to appoint Commissioner Ron Houseman to the Taney County Regional Sewer
District Board. Commissioner Williams seconded the motion. The motion carried by vote: Houseman (aye),
Strahan (aye), and Williams (aye).
Commissioner Strahan moved to appoint Randy Casey and Jeff Jackson to the Board of Equalization.
Commissioner Williams seconded the motion. The record will show that these appointments are contingent
upon their acceptance. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

NATURAL HAZARD MITIGATION RESOLUTION

Chris Berndt and Melissa Duckworth came before the Commission to discuss the Natural Hazard mitigation
resolution.

R E S O L U T IO N N O . \3 -o a \\

A RESOLUTION OF INTENT TO PARTICIPATE IN NATURAL HAZARD MITIGATION AND
TO WORK TOWARD BECOMING A SAFER COMMUNITY.

W H E R E A S , the C ounty o f Taney, M issou ri recogn izes that no com m unity is im m une from natural
hazards w hether it be tornado/severe thunderstorm, flo o d , severe winter weather, drought, heat wave,
earthquake, dam failure, w ild fire or sinkholes and recogn izes the im portance enhancing its ability to
withstand natural hazards as w e ll as the im portance o f reducing the human suffering, property damage,
interruption o f public services and econ o m ic losses caused by those hazards; and

W H E R E A S , the County o f T an ey m ay have p reviou sly pursued measures such as building codes, fire
codes, floodp lain management regulations and storm w ater m anagement regulations to m inim ize the
im pact o f natural hazards; and

W H E R E A S , the Federal E m ergen cy M anagem en t A g e n c y and the State E m ergen cy M anagem ent A g e n c y
h ave d evelo p ed a natural hazard m itigation program that assists com m unities in their efforts to becom e
D isaster-Resistant Com m unities w h ich are sustainable com m unities after a natural disaster that focus, not
ju st on disaster relief, but also on re c o ve ry and reconstruction that brings the com m unity to at least pre­
disaster conditions in an accelerated, ord erly and preplanned manner; and

W H E R E A S , by participating in the N atural H azard M itigation program , the C ounty o f T an ey w ill be
e lig ib le to apply fo r hazard m itigation funds; and

W H E R E A S ;, the County o f T an ey desires to com m it to w ork in g w ith govern m ent partners and com m unity
partners to im plem ent the Natural H azard M itig ation Plan; and

W H E R E A S , the County o f T an ey w ill im plem ent pertinent precepts o f the m itigation plan by
incorporation into other com m unity plans and mechanisms w here appropriate; and

W H E R E A S , the County o f T an ey w ill participate in the evaluation and r e v ie w o f the Plan after a disaster
as w e ll as com plete a m andated fiv e -y e a r update submitted to the State E m ergen cy M anagem ent A g e n c y
and the Federal E m ergen cy M anagem ent A g e n c y fo r rev ie w and approval; and

N O W , T H E R E F O R E B E I T R E S O L V E D B Y the County C om m ission o f the C ounty o f Taney, M issouri
A S FO LLO W S:

T h e C oun ty o f Taney, M issou ri hereby adopts the T a n e y County M ulti-Jurisdictional Natural Hazards
M itig a tio n Plan attached hereto fo r the purpose o f building a safer com m unity b y reducing natural hazard
vulnerability.

D anny j&traRan Brandon W illia m s
P r e s i d i n g C o m m is s io n e r Eastern D ist. C om m issioner W estern Dist. C om m issioner
Commissioner Williams moved to adopt the Resolution of Intent to Participate in Natural Hazard Mitigation
and to W ork toward Becoming a Safer Community. Commissioner Strahan seconded the motion. The motion
carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

NATIONAL FOREST DISTRIBUTION

County Clerk Donna Neeley came before the Commission to present an update on the National Forest
Distribution. She asks that the Commission rescind their previous motion and move to approve the corrected
figures.

Commissioner Williams moved to reconsider the previous motion regarding the 2013 National Forest
Distribution upon recommendation of the County Clerk. Commissioner Strahan seconded the motion. The
motion carried: Houseman (aye), Strahan (aye), and Williams (aye).
Commissioner Williams moved to accept the 2013 National Forest Distribution dated February 11, 2013, as
presented by the County Clerk. Commissioner Strahan seconded the motion. The vote carried: Houseman
(aye), Strahan (aye), and Williams (aye).

PUBLIC HEARING FOR CODE AMENDMENTS

The Commission will stand in Public Hearing mode for the presentation of Planning and Zoning Code
Amendments that are recommended by the Planning and Zoning Commission. Bob Atchley with Planning and
Zoning presented the zoning map (as Appendix Q) and the proposed amendments regarding nightly rentals.

Mr. Atchley stated the Planning and Zoning district’s map mimics the County Commission’s boundaries and
due to the County Commission’s boundaries being amended Planning and Zoning would like to amend their
zoning districts. There was no public comment on this matter and no additional comments from the
Commission.
Done this 11th day of February, 2013, at 10:00 a.m.

TANEY COUNTY COMMISSION

lyt/i/i Jl •iitwtm ■ Yes
Rot Houseman Dated: c i
Presiding Commissioner

----
Strs
Danny Stranan
Commissioner, Eastern District

Brandon Williams
Commissioner, Western District

ATTEST:

JyP/fosstM
Donna Neeley
County Cleric

23355-0001363506doc-
Commissioner Strahan moved to approve Appendix Q as recommended by the Planning and Zoning
Commission. Commissioner Williams seconded the motion. The motion carried by vote: Houseman (aye),
Strahan (aye), and Williams (aye).

Mr. Atchley presented a number of new regulations regarding Nightly Rentals in Taney County. Realtor
Sherrie Veltkamp asked if 501c (3) organizations would be able to be exempt or have special regulations
concerning them.

Commissioner Williams urged caution on having too many restrictions. The Commission would like more to
time to review the changes and decided to repost this issue for a later meeting.

WELLNESS CENTER

Commissioner Williams asked about part-time employees being allowed to use the Wellness Center.
Commissioner Strahan thought the decision was based upon insurance reasons. The Commission has decided to
seek a recommendation from the Wellness Committee.

RECESS
10:50 AM
 RECONVENE
12:27 PM

FURTURE MEETING AGENDAS & PROCEDURES WORK SESSION
(COMMISSION CONFERENCE ROOM)

Discussion ensued regarding agendas and meeting procedures.

EXECUTIVE SESSION - LEGAL UPDATE PER SECTION 610.021 (1) (2) (3) (12)
(COMMISSION CONFERENCE ROOM)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

EXECUTIVE SESSION
1:13 PM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
4:10 PM

Commissioner Strahan moved to adjourn. Commissioner Williams seconded. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
4:10 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.