Commission Minutes

OFFICIAL MINUTES
JUNE 4, 2012, 18TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Presiding Commissioner Houseman called the June 4, 2012 meeting to order at 9:02 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

There were no previous meeting minutes to be approved.

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables check #329212. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye). There were no journal entries or transfers.

AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda requests.
 DIRT AGREEMENTS
BOBBY GROSS AND REV. BOB FAUSETT

Commissioner Strahan moved to approve the fill dirt agreement between Taney County and
Bobby Gross and between Taney County and Rev. Bob Fausett. Commissioner Strafuss
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

EMAIL USAGE POLICY

Human Resources Director Linda Sorenson and Interim IS Director Mark Rys went before the
Commission to review the email usage policy. Discussion ensued regarding a bulletin board in
the Judicial Center and email usage during breaks.

Commissioner Strafuss moved to approve the email usage policy, version dated June 4, 2012 at
7:06 a.m. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
TANEY COUNTY, MISSOURI
POLICY: USE OF COMPUTER, E-MAIL AND
INTERNET
Taney CuunLy rts^»gni^es ihat tlie use o f e-mail and Lbe iniernei is of utmost
lmjKiTlanji: fiiTt^pLidicrtoom rnim icK LA ni. both internally and cxleniully. Tlie C ounty v iew s the
le^i iinu:ije ijhc <ti' t-m a il and [lie internet sjTstBm as potentially u n b a n t i lajge num ber o f its
liinuLumri and services bein£ provided to the public, T h is poli-ty in u» insure the responsible aud
acceptable u se o f these resources. 1'his policy sipplie.H tin all em ployees, co n tracto r1;. vnlunteeis
and other individuals v,-'ho arc provided ekvcsb Ui tb sse synierris.

K-maiI m ay onlv be used fo r county related business mes-sages betw een T aney C w m .y utif] all
other business rehnitm shipij such #b cusujm em , vend* nth, m lier countics, etc-

E-mail :n mil in- he n\cd krr perwrfiaL cortespondejiw during the w ork dm e unless euj emergency
yrises). tir us diTeuted uiid ullijwed by lIie em ployee’s Hlcttcd Official or Department
^.dmini.HtmlLJv, (w during Lhe em ployee’s noied iuncii break or during the twn TiiiLed fifteen (.15)
minute bnetik limes Ibr each, department, However, a personal (msri' slum Id not h i sent County-
wide in regard;- u> vard sales, gaja.ge sales, get togcthcrs, etc- (An exception would b :
fundraisers for fellow co-workcia,)

TjuiEy C o u n t y e in p l m e e r i m u y nt;L Mend imy Lype o f e m a il for t lie U5C t ' f p o lil iu u l purposes,
promotions. or i n support o f a n y c a n d id a te . any p o l i t i c a l jin r L y , u tiv a m e n d m e n t . ctc. W i:
u n d e ra la n d thiu e m p lo y e e s t y n iu ii . etinLrt,'! e m a ils lliiiL t u e jhcilL lo them f r o m o u t s id e th e C o u n t y

r e g a r d in g d ie t o p ic s in ih i.$ p u r u jjr n p b . H o w e v e r , a n e m p lo y e e r e c e iv in g a n y o u t s id e e m a ils
r e ln ’je d h j L h ^ t in p ic ^ s h o u ld in f o r m I n f d r m a L ia ii S y s t e m s a n d t h e n d e le t e it .

Internet u iy g t is to be lim ile d u i worit related activities. lly keeping internet usag e dnw n, iL will
help lo avoid additional chargei th at w ould be attached.

Tuney Onunly tc u ^ lL /c s tfcol the InlerneL is a valuable business resource fcml. However, [0
prevent problems that can cauK e-mail and/or the network 1o be daw n Ibr long periods o f dine,
Internet downloads are mil pei-milied on C<mntv tdmpulera. H iis includes music, videos, and
pictures not related to the Comity, since these arc tlie types o f tile* that ore known for carrying
vi ruses that can cripple our network, including om aii.

lan c y Countv [csctvcs the right to m onitor c-mail and inLemeL irartic on all county owned
computers in order lo uyvV tm ail iind inLcmeL usjye und ensure ceitfdn types of files arc not
bdng Jo w n b o d ed o r viewed on county cojuputers.
A)J data and other cfcctroLiic messages i-tilhin thin svstem arc the ptroperly oJ the County. This
includes all of the material and in IbnnaLidii c-neoled, transmitted or stored (in this equipment.

'iliii'c should be tio KtpsctniHMi privacy lor any o f die material or irifarmaliciri. All users m ust
realize that material or in lin-maLi<in thui lias been deleted can be retrieved and viewed by others.
Thm. nIkki includes any e-mail that has bee]] deleted.

A d outlined list o f usage for different computer prugmmK Ibr all e m p lo y e s ofT jm cy County is
listed below:

IM TK N K 'L’i

1. Interne: use is for w ork related purposes.
2. internee use is subject to being monitored and reviewed to insure that po.;tey Mandards are
maintained.
3. C o n se n t stncsin-iing mudiu nol allowed unless needed for CounLy business. tra m p le s
nfcimHlanL siLrecuiilng are: Internet Radio Stations. \ ’i;l"o N ew i. W eather Bug. eto.
4. No software or programs ruay be downloaded (ruin the InuerneL.
?. Browsing on social m edia siltH. nltIi as l?acehook and TwittcT are slriully prohibited.
(i. Browsing o f restrieteJ ooincmi w rh siijcsis ptnliibiied suelt as pomogntphic waLerial. 'J'lie
county lias, hloekcd access Co ivcb sin s which goniLiin pornographic material- H the
e m p lo y e finds a n(fw riiti: that. him not yet beetl blocked, rite em ployee i.H required to
repijri.Hiich siles iu Tcilormation Systems immediately.
7- Viyltitiu'ri f I"Copyright laws is scricrly prohibited.

SOFTW ARE:

1. Do nol in.H-l.till any nolUvtire on your workstation. This ineitnSes instillations 7'rom the
Internet, Jlojijiy disk, CD, or other media types.,
2. I’ur ijeeuriLy u rp o s e s , Napster or other peer to pi;er file sharing software is strictly
Tirohihited. ICQ. AOI.. Instant Messenger is to he used rally for Ca suriLy related purposes.
Thu ltiiurjrintii.111 Sj’s-teins. Heparmient must: approve all non-W indow* screen savers.
3. AlJ requests for additional software must be approved with the Information Systems
Department.

HART>WARF:

1. Do not install any hardwArc without first coiiKulLiny the Information Systems DepaTtmLLiL.
2. No pLT^mal w jr.iptittr u£ue.HSLiries eiuy be used on County owned wtmptiifii's, i.e.
jp eak tis, miee, kjcytKmrds. moniLorij, personal duliiu-Vriilauts (V isoi, Palm, Casio,
Blackberry, eUi.) A-ilhuul iireLewwiillLng, an d ib e uppmval of the Information Systems
2
 Department. I f a spceial aeccssoiy is needed., or needs to tie installc^i, p Icelhc Htbtbun
appTujvsil through the inform ation Systenis Dvpuimicnl.

N ETW O R K :

I. Ni) h o m e [jr cjrr.fikiyce "s p e rs o n a l W Tliptitcr o r o lb y r d c v itt; ttiliv b e c o n n e c te d to The
CtJunly’Nnetwdrk without approval j>i_ IK-c TnfoiTinsiLidTi SynLer™DeJMiruneElit.
1. Ng hHuldnu or stunning Ibr netw ork v ulneiabilidssis perm illtd.

r^MATT,:
1. Lto not forward virus alerts,ch ain letters-L>r sim ilar e-in aiis.
2 N tvcr open c-raail attachments from sources you do not know.
.

.1. Do nnt subscribe to newsletters or other mailing lists that un? tuti win-k rekted-

F IL E S r O K A G L .:

I . UnapinrtnTd files includc m p 3 's, video clips, or is large num ber o f personal phot™.
7. All iinporlitnt wnirtt related files and docum ents sltotild be stored on Lbt nelwurk where
lh«y tim be birefcjtfd ttp daily. Consult the Information System s Dcpiirljnent (xi riel up
storage npuiie on sm appropriate network drive for Hitse lypcs o f iiles.
3. Keen vinir kujal drive Hie Kltsragt; arcai tiliim o f temporary Dr nullified llles. Tfynu need
assista-iee in doin^ t:iis. please tbeck with the Inlbm iauon Systems Department.

Failure ru comply with this policy will insult in ili^ipliriiiry ajcLiuri up Uj arid including dismissal,
(should w e take this ornl).

The County Commission resejves the ri^hn ifi change or am end this iiolicy at any time for any
nxtson. Please refer any questions regarding this policy to rhe U nm an Resources Department,
 EXECUTIVE SESSION - PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
10:00 AM

EXECUTIVE SESSION - PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:00 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
11:23 AM

EXECUTIVE SESSION - LEGAL UPDATE PER SECTION 610.021(1) (2) (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:30 AM

See Executive Session Minutes for actions, if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
1:45 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.