Commission Minutes

OFFICIAL MINUTES
MAY 31, 2012, 17TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commissioners reviewed all documents pertaining to the day’s session, including Minutes,
Accounts Payable, and Agenda Requests.

PUBLIC COMMENT

Ed Nightengale, representing Emory Creek Ranch homeowners, gave the following comment to
the Commission:

“Good morning Mr. Chairman and Commissioners. I am Ed Nightengale, representing Emory
Creek Ranch. W e’ve submitted a petition to the County for review to have the County take over
maintenance of our roads. We hope that when the County goes over the Road & Bridge budget
there will be room to take care of Emory Creek Ranch roads. We are growing monthly and have
80 plus homes with a split of families, retired folks, and a Branson fireman and highway
patrolman. W e’ve sold 15 homes in the last 13 months. We currently have two builders
building here. The residents combined pay a lot of property taxes to the County and carry a lot
of votes on issues. We believe having the County maintain our roads would have a big impact
on growth for us and in turn would be good for the County. We respectively hope that when the
County goes over the Road and Bridge budget and if funds are available that the County will
agree that Emory Creek Ranch would be a good investment for the County. Thank you for your
time.”

CALL COUNTY COMMISSION MEETING TO ORDER

Presiding Commissioner Houseman called the Commission meeting to order at 9:00 a.m.

PRAYER & PLEDGE OF ALLEGIANCE

Auditor Rick Findley led the prayer.

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES
Commissioner Strafuss moved to approve the Minutes of 5/21 & 5/24/2012 with changes and
corrections. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve accounts payable checks numbered 329158-329254,
holding check 329212, and approving warrants 5630 & 5631. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 JOURNAL ENTRIES/TRANSFERS

There were no journal entries or transfers.

AGENDA REQUESTS REVIEW

Nikki Lawrence announced that there were currently no agenda requests.

F HIGHWAY & 160

Daryl Coontz with the Taney County Ambulance District discussed with the Commission the
concerns he had with the amount of time it was taking to finish the project, regarding acquisition
of property at F Highway and 160 from the County as he had already secured a loan from the
USDA and was ready to move forward. He also requested that the Kissee Mills property not be
connected to the F Highway & 160 property.

The Commission agreed that the Kissee Mill location was separate from the 160 location.

Mr. Coontz stated that the Kissee Mill location could be sold to the Commission for a minimum
amount, as it was already using the property and the Ambulance District had no use for it.

Mr. Coontz repeated that his primary concern was still the amount of time it was taking to
advance the project forward. The Commissioners responded that they were now pursuing a
survey on the property, as the attempt to have it appraised was unsuccessful. Further, they
explained that there were possible permitting issues in regards to the sewer and water services at
the site. Commissioner Strahan stated that they would try to prioritize the issue to help meet Mr.
Coontz’s concerns.

Commissioner Houseman urged Mr. Coontz to contact the Village of Merriam Woods in pursuit
of a possible annexation of the parcel, thus allowing for utility services.

BALLOT QUESTIONS

Commissioner Houseman requested that the County Clerk provide in writing over the following
days the timeline and deadlines involved in putting an issue on a ballot in either November 2012
or April 2013. He reiterated that the following four issues had been raised: tourism tax, use tax,
911 tax and County library tax.

County Clerk Donna Neeley informed the Commission that August 28, 2012 was the final
certification date for the November 2012 election.

Commissioner Strahan asked if any political subdivisions had contacted her regarding ballot
issues. Mrs. Neeley stated that a school had been in contact with her in regards to a possible
bond issue, and some of the other entities whom the Commission stated earlier had as well.
The Commission agreed that if they were to place the Library tax issue on the November ballot,
as had been requested of them, their deadline for discussing the ballot language would have to be
in mid-August. Mrs. Neeley suggested they have the language reviewed by the County
attorneys. The Commission agreed.

STAFF DEPARTMENTAL FUNCTIONS - ROAD & BRIDGE

Randy Haes presented the request of Donna Neeley, County Clerk, to chip & seal three parking
spaces at the Bridge of Faith Church in order to improve its handicap accessibility. Mrs. Neeley
stated that she had grant money available through the State of Missouri to perform the
improvement. Mr. Haes clarified that the job would take an estimate of two days and cost
approximately $1,000.00. The Commission agreed to the project and expressed their support for
Mrs. Neeley to move forward with the grant application.

Mr. Haes reported that the chip & seal prep crews would be moving into Hollister soon, and that
chip & seal should begin the next few weeks.

Randy reported that construction on the bridge at Protem-Cedarcreek had advanced and they
were looking forward to getting it completed.

Commissioner Strafuss asked if citizens had been dropping-off tree stumps, as there were several
in easements, and he had concerns on safety with them being left there. Commissioner Strahan
suggested making locations available for drop-off. The Commission discussed the possibility of
having Purchasing Agent Ron Erickson look into a Request for Information, in an attempt to
estimate the cost of having stump grinding performed in the County. Commissioner Strafuss
agreed to contact Mr. Erickson and tree service companies in pursuit of grinding options.

Commissioner Strahan expressed concern over the need for guardrails at K-Dock. He urged Mr.
Haes to make that project a priority. Mr. Haes agreed.

Road & Bridge employee Harlan Collins requested that the Commission consider placing a body
shop at the Kissee Mills location, which would require an exhaust system. He estimated a cost
of $1,500 - $1,800.00 initial investment. The Commissioners requested that Harlan look into the
total cost estimate for the addition and bring those numbers back to them.

Mr. Haes asked whether or not the employees could wear old t-shirts they had purchased with
their own money, that had been altered, i.e. the sleeves removed. The Commission stated that
the employees needed to wear unaltered shirts.

Mr. Haes asked about the appropriateness of shorts being worn. The Commission asked that Mr.
Haes schedule that discussion for the following week. Commissioner Houseman directed Mr.
Haes to meet with HR Director Linda Sorenson to have any unwritten policies, like the shorts,
put into written form.
 RECESS
9:59 AM

RECONVENED
10:11 AM

ROAD PETITIONS

Mr. Haes discussed the Road Petition list presented to the Commission by Kathy Roberts, Road
& Bridge Office Manager.

Commissioner Strahan stated that a total cost was needed before discussion could continue on
the petitions. His concerns were related to how much money was available in the budget for
road maintenance, specifically from the contingency fund.

Commissioner Strafuss asked if the estimates given on the list were inclusive of bringing the
roads up to County standards. Mr. Haes stated that the estimates were reflective of bringing the
roads to minimum standards. He clarified that turn-a-rounds and cul-de-sacs were not included
in the estimates, as generally that burden was put back onto the owners. Discussion ensued on
the cost of new road maintenance.

RECESS
10:59 AM

RECONVENED
11:24 AM

EXECUTIVE SESSION - PERSONNEL & CONTRACTS PER SECTION 610.021 (3) &
(12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3) &
(12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:24 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
12:46 PM
The minutes were taken and typed by Cristy Smith, Deputy Clerk.