Commission Minutes

OFFICIAL
JANUARY 17, 2013, 5th DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:01 a.m. with Danny Strahan
and Brandon Williams present, and Ron Houseman absent due to surgery. The following
proceedings were had and made a matter of record:

Stacey Clemans, Deputy Clerk swore in Brandon Williams as Temporary Presiding
Commissioner.

BID OPENING: #201212-203
(IN CAR VIDEO CAMERAS)

Purchasing Agent Ron Erickson and Sheriff Jimmie Russell came before the Commission to give
formal recommendation for Bid #201212-203 to Digital Ally, of Lenexa, KS.

Commissioner Strahan moved to award Bid #201212-203 to Digital Ally on the recommendation
of the Sheriff. Commissioner Williams seconded the motion. The motion carried by vote:
Strahan (aye), Williams (aye), and Houseman (absent).

2013 FLOOD CONTROL RECEIPTS

Commissioner Williams stated that when the Commission approved these receipts at the last
meeting the motion was for the year 2012. This needed to be corrected to the year 2013.

Commissioner Strahan moved to approve the 2013 Flood Control Receipts. Commissioner
Williams seconded the motion. The motion carried by vote: Strahan (aye), Williams (aye), and
Houseman (absent).

INTERGOVERNMENTAL AGREEMENT AMENDMENT #1
WITH THE ARKANSAS GAME AND FISH COMMISSION

Commissioner Strahan moved to approve Amendment #1 Intergovernmental Agreement between
the Arkansas State Game and Fish Commission and Taney County. Commissioner Williams
seconded the motion. The motion carried by vote: Strahan (aye), Williams (aye), and Houseman
(absent).
 AMENDMENT #1
INTER-GOVERNMENTAL AGREEMENT
BETWEEN TH E
ARKANSAS STATE GAME AND FISH COMMISSION
AND
TANEY COUNTY, MISSOURI
THIS AMENDMENT #1 to the above referenced Agreement is made and entered into
between the Arkansas State Game and Fish Commission (hereinafter referred to as “AGFC’ or
the ‘‘Commission”) and Taney County, Missouri (hereinafter referred to as '‘the County”).

WITNESSETH;

WHERE AS, on or about the 24 day of January, 2012 AGFC and the County entered into an
Agreement whereby AGFC wouid make certain improvements to a segment o f Slough Hollow
Road in Taney County* Missouri;

WHEREAS, during the performance o f that Agreement an issue arose regarding the
replacement or placement o f guardrails along the project area;

NOW, THEREFORE, AGFC and the County, in exchange for the mutual obligations and
covenants contained in the original Agreement as amended by additional terms herein, with all
terms and conditions o f the original Agreement to continue in full force and effect, the paities
agree to the following additional obligations as follows:

A. The AGFC agrees d

4. AGFC agrees to pay the County 50% o f the contracted cost of installing guardrails along
the Slough Hollow Road project, up to and not to exceed $29,000. Upon completion of
the guardrail placement and after the County has provided evidence to AGFC of
completion o f the guardrail placement and cost of the project, AGFC will within 30 days
issue and deliver payment to the County, j

B. The County agrees to:

5. Contract and oversee the installation o f guardrails in the sections o f the Slough Hollow
Road project that the County deems appropriate.

This Agreement Amendment #1 shall become effective as soon as signed by all parties.

Form IA County/AGFC 1 01/4/12
ARKANSAS STA TE G AM E AND FISH TANEY COUNTY. M ISSOURI
COM M ISSION

By:_ By:
Mike Knoedl, Director T-W
Temporary P r e s id in g Commissioner

Dated this 3rd dav o f January. 2013. Dated ihis day , 2013.

Attest: The foregoing Intergovernmental
Agreement was passed by the County
Commission of Taney County, Missouri
at a meeting held V/ \ T~\ / \ 3 _____

County Clerk, Donna Neeiey

Form 1A County/AGFC 2 01/4/12
 AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

ROAD & BRIDGE UPDATES

Randy Haes, David Stottle, Harlan Collins, and Devin Huff, with Road and Bridge, came before
the Commission to discuss the following:

2013 Chip Seal List: Commissioner Strahan commented about taking in roads but not promising
snow removal or chip and seal improvement to those roads.

Birmingham Rd: They have started tree removal (they are at 50% of the tree removal) to be able
to widen this road from 76 Hwy to about a half mile in. These trees are all in the County right-
of-way.

Tree House USA, LLC: Are making a movie and are interested in using Bilyeu Creek Rd in the
movie. They are asking for permission for filming on a particular day. Mr. Haes had notified
the film company that this was a through road and could not be closed but they could supply
their own flagmen and signage. This route is used for buses and mail courier. The Commission
would like the County counsel to review this contract.

Signage at the Methodist Church north of Forsyth: Road and Bridge is working with MoDOT
and the church to get the brightness of the sign changed.

Judicial Center: The fiber optics that connected the Planning and Zoning to the I.S. was hit
during the guard rail install on lower side. But that has now been repaired. The department had
received bad information on where the line was located. Mr. Haes would like to have a mapping
of where this line is for future reference for the maintenance of these guard rails. Commissioner
Strahan suggested the County make up signage for this area so the City of Forsyth and anyone
else would be aware.

GIS Mapping Instrument: Mr. Haes would like to purchase this instrument to document and
keep record of all the signs throughout the County. He would also like a record of culverts,
guardrails, and storm waters throughout the County. Mr. Haes believes the Commission would
need to go to bid for this item due to the cost which is around $6,000 to $6,200. He would like
to use this particular vendor due to the compatibility with the I.S. department.

North/South Hickory: Mr. Haes presented letter from the City of Forsyth where they are
maintaining North and South Hickory. He would like to use this as documentation to stop
County maintenance for this road. This area has been annexed into the City of Forsyth.

EXECUTIVE SESSION - CONTRACTS PER SECTION 610.021 (3)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Williams seconded the motion. The motion passed by roll call vote: Strahan
(aye), Williams (aye), and Houseman (absent).

EXECUTIVE SESSION
9:45 AM

See Executive Session Minutes for actions, if any.
Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams
seconded the motion. The motion passed by roll call vote: Strahan (aye), Williams (aye), and
Houseman (absent).

OUT OF EXECUTIVE SESSION
10:11 AM

RECESS
11:50 AM

RECONVENE
1:14 PM

Commissioner Strahan moved to adjourn. Commissioner Williams seconded. The motion
passed by vote: Houseman (absent), Strahan (aye), and Williams (aye).

ADJOURN
1:14 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.