Commission Minutes

OFFICIAL
JANUARY 7, 2013, 2nd DAY OF
THE JANUARY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron Houseman, Danny
Strahan, and Brandon Williams present. The following proceedings were had and made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the January 7, 2013, meeting to order at 9:00 a.m.

PRAYER

Pastor Neil Franks led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

RECESS
9:03 AM

RECONVENE
9:10 AM

PREVIOUS MEETING MINUTES/OTHER UNAPPROVED MINUTES

This item will be postponed until Thursday, January 10, 2013.

ACCOUNTS PAYABLE

Commissioner Williams moved to approve accounts payables as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Williams (aye).

AGENDA REQUESTS REVIEW

The Commission reviewed agenda requests.
 2013 BUDGET HEARING ANNOUNCEMENT

The Commission announced the Final Budget Hearing to be conducted on January 21, 2013. Commissioner
Houseman asked County Auditor Rick Findley where the County stood with the numbers for the budget. Mr.
Findley stated the 2012 Revenues were about $200,000 less than Expenditures. He stated the actual Operating
Expenses were less than Revenues but the County had some Capital Improvements that required the extra
expenditures. Mr. Findley stated currently the County is still in a tough budget cycle due to the economy but he
expects the County to be on target with revenues versus expenditures.

TRANSFER STATION DISCUSSION

Randy Haes, with Road and Bridge, came before the Commission to discuss the Transfer Station.
Commissioner Houseman has presented a request that this County Commission develop a policy for those
individuals who do business through the Transfer Station. Establish how haulers are going to pay, when they
are going to pay by, and what actions will be forthcoming if in fact they don’t pay by a certain time. The
Commission would like to build a policy in writing about a pay schedule. Commissioner Houseman will speak
with County Counsel about this policy.

Scott Starrett with Planning and Zoning and Travis Heier with HDR Engineering discussed the project at the
Transfer Station and the building addition. DNR sent the County a notification concerning: doors to the
building, an update for the operating manual, and site plan for the facility. Commissioner Strahan asked if pre­
existing survey work already exists that would take care of part of this. Discussion ensued regarding previous
surveys completed for this property.

The Commission agreed that Mr. Starrett will work with Mr. Haes and Commissioner Strahan on fact finding
for this issue.

NETWORK PLANNING
EXECUTIVE SESSION - CONTRACTS PER SECTION 61.021 (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (12). Commissioner
Williams seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Williams (aye).

EXECUTIVE SESSION
9:44 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Williams seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
10:11 AM

ROAD AND BRIDGE UPDATES

Randy Haes, Harlan Collins, David Stottle, and Devin Huff, with Road and Bridge came before the
Commission to discuss the following:
Cook Road: Vacating a portion of this road. Discussion ensued regarding the process of vacation and the cost
of survey. Until the vacation process can be followed the County will close the road due to safety issues. The
Commission directed Mr. Haes to make sure the property owner is in agreement.

Easement for Sewer District at Bee Creek: The property owner has asked for the paved portion of the sewer
easement to be done away with due to other’s vehicles being parked there on her property. The Commission
asked Mr. Haes to find out why the sewer easement was paved.

Mt. Branson Pole Building: The building materials will need to be bid therefore Mr. Haes will work with
Purchasing Agent Ron Erickson to move forward on this project. They will move forward with the ground
work while waiting on the bid process.

Boot Allowance: Mr. Haes stated that at one point the County had allowed a $100 one time annual expenditure
for a good safety boot. He asked if the Commission would allow this again. This will be discussed during the
budgetary meeting.

COUNTY BOARD APPOINTMENTS

Commissioner Strahan moved to reappoint Mr. Rick Caudill to the Planning and Zoning Board to fill the Oliver
Township seat vacancy. Commissioner Williams seconded the motion. The motion carried by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to appoint Cathy Dodds, Dean Porter, and Chuck O ’Day to the Taney County
Developmentally Disabled Board. Commissioner Strahan seconded the motion. The motion carried by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

Appointments for the Board of Adjustment and the Taney County Transportation Advisory Board will be
scheduled for a later meeting.

Commissioner Strahan moved to appoint Ronnie Melton to the Park Board. Commissioner Williams seconded
the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Williams moved to reappoint Jimmie Russell to the 911 Board. Commissioner Strahan seconded
the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

Commissioner Strahan moved to appoint Russell Jackson to the Library Board. Commissioner Williams
seconded the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Williams (aye).

SENIOR SERVICE BOARD

Don Ingrum, Beth Wyman, and Don Bruns came before the Commission to discuss the Senior Citizen Service
Board. Discussion ensued regarding appointments to the Board and Board terms. The Commission decided to
work with Don Ingrum about clarifying the issue of moving terms to a calendar year cycle. This issue will be
rescheduled for Thursday, January 10, 2013, meeting.

Mr. Ingram also asked if the Commission had any concerns they would like to address with the Board. He
informed that transportation seems to be the biggest issue with the outlying areas but he gave the Commission
an update on ways this issue is being handled.

RECESS
11:24 AM
 RECONVENE
1:29 PM

2013 BUDGET DISCUSSIONS
(COMMISSION CONFERENCE ROOM)

EXECUTIVE SESSION - LITIGATION, REAL ESTATE, PERSONNEL,
AND CONTRACTS PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Williams moved to go into Executive Session pursuant to RSMo 610.021 (1) (2) (3) (12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan
(aye), and Williams (aye).

EXECUTIVE SESSION
1:29 PM

See Executive Session Minutes for actions, if any.

Commissioner Williams moved to exit out of Executive Session. Commissioner Strahan seconded the motion.
The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Williams (aye).

OUT OF EXECUTIVE SESSION
5:20 PM

Commissioner Williams moved to adjourn. Commissioner Strahan seconded. The motion passed by vote:
Houseman (aye), Strahan (aye), and Williams (aye).

ADJOURN
5:20 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.