Commission Minutes

OFFICIAL
NOVEMBER 13, 2012, 13th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the November 13, 2012 meeting to order at 9:02 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

There were no previous minutes submitted for approval.

ACCOUNTS PAYABLE/ JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve accounts payables as follows:
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (nay).

MONTHLY BUDGET REPORT

Auditor Rick Findley came before the Commission to present a monthly budget report. Mr.
Findley also told the Commission the County Revenues will be flat for December. He also
stated the spending rate right now is a little more than expected. Mr. Findley explained that
when a balance is reduced due to a situation that may happen once every ten years then it is not
considered a bad thing.

PUBLIC HEARING TO ANNOUNCE
THE SCHEDULE OF BUDGET DISCUSSIONS FOR THE 2013 BUDGET

Auditor Rick Findley came before the Commission to answer questions while they start to
schedule the budget discussions for the 2013 Budget. Commissioner Strahan asked for
confirmation that in the event a department’s budget is decreased then that department has the
right to a hearing with the Commission to appeal that decision. Mr. Findley confirmed that
statement.

The Commission decided to start holding the 2013 Budget Discussions the week of November
26, 2012.

The Commission concluded the public hearing to announce the schedule for the 2013 Budget
Discussions at 9:19 am.

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Chrystal Irons, with the University of Missouri Extension Office, came before the Commission
to present an update.

Introduction to Microsoft Excel 2010 will be held here at the courthouse in the computer lab on
December 14, 2012, from 9 am – 4 pm. The cost to citizens will be $60 but it does not include a
book but they can be purchased separately. There will be no fee for Taney County employees
but there will be limited spaces available.

They need sponsors to help pay for the VITA Program due to the Missouri University not being
awarded the IRS federal grant that normally pays for this program.

The Taney County Extension Office has a Nutrition Associate vacancy until November 15, 2012.
After this date they will move forward with the hiring process to fill this position.

The Extension will be accepting Taney County Extension Council Nominations until December
1st.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve Executive Session Minutes dated October 15a,
October 15b, October 15c, October 18, October 25, October 29, November 1, 2012, with
corrections and changes. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

AIRPORT GENERATOR

Commissioner Strafuss brought up the issue of a generator that had been left at the airport by the
College of the Ozarks. He stated that Mark Rys thought the generator might serve the County as
a backup at the airport. Commissioner Strafuss asked that if this Commission has the finances
would it want to spend the money needed to perform maintenance on this generator.

The Commission directed Randy Haes to send someone to see what it would cost to get the
generator running and the cost of having the generator moved closer to the terminal.

RECESS
9:50 AM
 RECONVENE
10:03 AM

MOTOR & HYDRAULIC OILS – BID #201210-200

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to present a formal recommendation for the Motor and hydraulic Oils RFB
#201210-200. Mr. Haes reminded the Commission they had received bids from 3 vendors and
the bids would service 4 shops with all motor oils, lubricants, and grease. He recommends for
the Commission to award the bid to Oakland Lubrication out of Nixa, Missouri.

Commissioner Strafuss moved to award the Motor and Hydraulic Oils RFB #201210-200 to
Oakland Lubrication out of Nixa, Missouri. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

TRANSFER STATION MODIFICATIONS – BID #201210-199

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to present a formal recommendation for the Transfer Station Modifications RFQ
#201210-199. They recommend the Commission award the bid to HDR, Inc. out of Saint Louis,
Missouri but through the Forsyth, Missouri office. Mr. Starrett had emailed the following
reasons for recommending HDR, Inc.:

-The extensive experience of the Project Manager, specific to the number and scope of Transfer
Station projects they have been involved with across the nation.
-The local availability of the Project Engineer. (Forsyth Office)
-All parts of the project will be taken care of in house.
-The corresponding time line for completion to meet our deadline.
-The numerous Transfer Station projects HDR has been involved with as a company.

Commissioner Strafuss moved to award the Transfer Station Modifications RFQ #201210-199 to
HDR, Inc. out of Saint Louis, Missouri. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

RADIO EQUIPMENT BID #201210-198

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to present a formal recommendation for the Radio Equipment Bid #201210-198.
They recommend the Commission award the bid to RCS Radio Communication Specialists out
of Springfield, Missouri.

Commissioner Strafuss moved to award the Radio Equipment Bid #201210-198 to RCS Radio
Communication Specialists out of Springfield, Missouri. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

MANAGED PRINT SERVICES – BID #201205-182

Reschedule for Thursday, November 15, 2012.
 STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Randy Haes with Road and Bridge came before the Commission to present the Road & Bridge
Staff Departmental Update. He presented the Commission with a pamphlet concerning guard
rails and stated that it had also been forwarded to Pat Keck.

Birmingham Road: The plan is to improve and widen the road. Mr. Haes would like to survey
this road for the first half mile or so to see if there is a right of way issue. He also stated that
there is a water line there that will need to be addressed. The Commission directed Mr. Haes to
move forward with this project.

Lift Station on Dale Ave: Mr. Haes spoke with John Soutee and Joe Tarven to find what the
Sewer District is planning for the upgrades of the lift station and was told it will be at the same
elevation that he had wanted to take the road. Mr. Haes would also like to speak with the Corp
representatives concerning acquiring fill there on their property since it has to meet with their
guidelines they may have some close.

Building at the Mechanics Facility: Mr. Haes has spoken with the O’Reilly Company who has
monies they could use to assist with converting this facility into a paint shop. They can also help
with certifying Road and Bridge’s employees and helping the County meet the EPA guidelines.
Discussion ensued regarding the needed changes to the building, the departments that would
benefit from the paint shop and the number of staff for the shop.

Pole Building at Mt. Branson Shop: Mr. Haes asked if the Commission wanted him to move
forward with the construction of a pole building at the Mt. Branson shop. Commissioner
Strafuss would rather see one building that would hold all the equipment that needs to be stored
rather than piecemeal something together. Mr. Haes commented that the terrain might be an
issue. Commissioner Strahan said he didn’t care if the structure terraced on the inside but he
wanted the roofline to be one roof.

Equipment Line Item: Mr. Haes informed the Commission he would need to add more to the
Road and Bridge Equipment Line Item due to some equipment that will need to be replaced. The
Commission told him this item will be discussed during the 2013 Budget Discussions.

Commissioner Houseman asked Mr. Haes to come to the November 27, 2012 Budget Discussion
to look at Road and Bridge’s 2013 Budget.

RECESS
10:40 AM

RECONVENE
11:02 AM

EEZ ORDINANCE

Jonas Arjes, director of the Taney County Business Development Partnership, came before the
Commission to discuss the passage of the final ordinance that establishes the North American
Industrial Code classifications that will be eligible for the Economic Enhancement Zone and also
the local abatement for the property tax that will be 50% for a maximum of 10 years. He
presented all previous ordinances that the other entities had approved with signature pages.
Commissioner Houseman opened the floor for comments. Commissioner Strafuss explained this
does not give the Commission greater right of eminent domain. The concern that designating
something “blighted” would allow for an easier way for the government to use eminent domain.
It was explained that RSMo chapter 135 cannot be used to meet the conditions for blight under
any other state statute. It was also noted that Stone County is asking 75% abatement for 15
years, but it has been decided the minimum requirement the statute requires, which is 50% for 10
years, is sufficient for Taney County’s needs. Discussion ensued concerning the requirements of
the businesses to be included. The NAICS code is being approved with some exclusion such as:
hazardous waste treatment, gambling establishments, food and drinking places, religious
organizations, and retail.

Commissioner Strafuss moved to approve an ordinance supporting the application for an
Enhanced Enterprise Zone and establishing the real property tax abatement and the listing of
eligible enhanced business enterprises by the attached NAICS. Commissioner Strahan seconded
the motion. The motion carried by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

RECESS
11:16 AM

RECONVENE
11:24 AM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL, &
CONTRACTS PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(3) (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:24 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
12:41 PM

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
12:41 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.