Commission Minutes

OFFICIAL
DECEMBER 17, 2012, 26th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Danny Strahan
and Jim Strafuss present, and Ron Houseman absent. The following proceedings were had and
made a matter of record:

County Clerk Donna Neeley swore in Commissioner Strafuss as Temporary Presiding
Commissioner.

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Strafuss called the December 17, 2012 meeting to order at 9:00 a.m.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

RECORD RETENTION

County Clerk Donna Neeley came before the Commission to present a list of Records
Disposition that has reached its retention and are ready for disposal.
 R E C O R D S D IS P O S ITIO N

County: Ta n e y
Office: C ounty Clerk
Disposition Date: 1 7 D e c -l2
t rfitiMul Lir-ir'l&f P IflQ 93.0 et iheartirwi d Ac tha nffir'o-hrtlrier wuith ___
jurisdiction over these records 1. Donna Neetey, elect to destroy these records by shredding and asV that this fonn be entered into the minutes of the
Taney County Commission.

EX P ,
BOX# 1 D E S C R IP TIO N IN C L U S IV E D A TE S D A TE R E T E N T IO N S C H E D U L E

35 fi E Assessor 8ks. 2007 2012 Ret. Schedufe 002.006
36 P.P Assessor Bks. 2007 2012 Ret. Schedufe 002.006
4a N VR A Cards Returned 2007 2012 Ejection Auth 028 020
113 Treasurers Reccwds 2002 2012 Co.Clerk Ret Schedule, p 7
114 Treasurer's Records 2002 2012 C o Clerk Ret Schedule, p 7
356 Accounts Payable 2007 2012 GS007 a RSMo&O 172.2
357 Accounts Payable 2007 2012 G 5 0 0 7 S R5M05Q. 172.2
350 Accounts Payable 2007 2012 G 5 0 Q 7 S RSMo5Q 172.2
359 Accounts Payable 2007 2012 GS007 S RSMO50 172.2
360 Accounts Payable 2007 12012 GS0Q7 & RSMo5 0.172.2
361 Accounts Payable 2007 2012 GS007 i RSMo50.172 2
362 Accounts Payable 2007 2012 GS007 &
RSMo50 172.2
363 Accounts Payable 2007 2012 GS007 £ RSMo&O 172.2
364 Payroll, Accounts Payable 2007 2012 GS0G6
365 Accounts Payable 2007 2012 G S 0 0 7 * RSMoSO .172.2
366 Timesheets 2007 2012 GS0&S
367 Accounts Payable 2007 2012 GS007 4 RSMoSD.172 2
366 Accounts Payable 2007 2012 G S 0 0 7 S RSMoSD. 172.2
369 Accounts Payable 2007 2012 G S 0 0 7 S RSMoSO.172 2
370 Timesheels 2007 <2012 GS06S
410 Rosters 11/2/2010 Sep-12 02S.02E
411 Rosters 11/2/2010 Sep 12 028.025
412 Rosters 11/2/2010 Sep-12 026.025
413 Rosters 11/2/2010 Sep-12 028 025
414 Rosters 11/2/2010 Sep-12 028 025
415 Rosters 11/2/2010 S ep-12 028 025
416 Rosters 11/2/2010 S ep-12 028 025
417 Roeterc 11/2/2010 Sep -1 a 02S 02&
431 Missouri Law Books ■ Hard & Soflbound 1967 - 1981 Non records 1931

Signed: Date:
 PREVIOUS MEETING MINUTES/OTHER UNAPPROVED MINUTES

This item will be rescheduled for Thursday, December 20, 2012.

LIBRARY AND 911 TAX DISCUSSIONS

This item will be rescheduled for Thursday, December 20, 2012.

TRI-LAKES BIO SOLIDS DISCUSSION

This item will be rescheduled for Thursday, December 20, 2012.

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve accounts payables as follows:
 ACCOUNTS PAYABLE

DATE 1 2 /1 0 /2 0 1 2

CHECKS WARRANTS
331789 to 331877 5721 ____
331878 to 331879 5722 ____
to

.______________ _______________________________
TRANSFERS
1
2 , ____________________________________________________________________________________________________________________________________ _ _ _
3,
4 . _________ __________________________________________________________
Please sign and date that you have re vie w e d the included inform ation,

D ate Tim e Signature C om m ents

12/13/2012 4:30 AM II

N O T APPROVED COMMENTS:
CHECKS TRANSFERS

COMMISSION APPROVAL

RonjfRftS, H ousem an, Presiding Com m issioner

Jim Strafuss, W estern District Co m m isson er

Commissioner Strafuss seconded the motion with discussion. The motion passed by vote:
Strafuss (aye), Strahan (aye), and Houseman (absent).
 APPROVAL OF PAYROLL, DIRECT DEPOSIT, & ASI FLEX PLAN

Commissioner Strahan moved to approve payroll.

PAYROLLDATE: December 21, 2012

GCR: 113767, 113784 - 113805

RB: 113768 - 113777

AF: 113778 - 113781

TS: 113782 - 113783

911: None

Manual Warrants: 5723 - 5724

Accounts Payable: 331880 - 331901

Commissioner Strafuss seconded the motion. The motion passed by vote: Strafuss (aye),
Strahan (aye), and Houseman (absent).

Dawn Bilyeu came before the Commission to discuss Direct Deposit and the ASI Flex Plan. She
asked if the Commission would consider giving a blanket approval for payroll for a year at a
time like they do with the Direct Deposit. The Commission has directed this issue to be placed
on the agenda for Thursday, December 20, 2012.

Commissioner Strahan moved to approve the Direct Deposit for the year 2013 and the ASI Flex
Plan for the year 2013. Commissioner Strafuss seconded the motion. The motion passed by
vote: Strafuss (aye), Strahan (aye), and Houseman (absent).
 911 BOARD APPOINTMENTS

Tammy Hagler came before the Commission to present appointments for the 911 Board. She
stated there have been two resignations from the Board and these appointments would fill the
unexpired terms.

Commissioner Strahan moved to appoint Chief Kent Crutcher and Darrel Coontz to fill the
unexpired terms for the 911 Board. Commissioner Strafuss seconded the motion. The motion
passed by vote: Strafuss (aye), Strahan (aye), and Houseman (absent).

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

Commissioner Strafuss presented comments concerning the courthouse being open on December
24, 2012. He stated that it will be up to each elected official whether their offices will be open.
The Commission will have a meeting to conduct routine business.

RECESS
9:16 AM

RECONVENE
9:25 AM

STAFF DEPARTMENTAL UPDATE - ROAD & BRIDGE

Randy Haes and David Stottle came before the Commission to give a Road and Bridge update.

Shady Drive: Mr. Haes presented a map that shows the washed area a property owner would like
repaired. They also had a discussion concerning possible vacation of the road but Mr.
Haes explained it would leave a property owner land locked. Discussion ensued
concerning how to have the road taken off of GIS Systems. The Commission directed
Mr. Haes to add signage to the road and look at possible improvements to an area for a
turn-around. Commissioner Strafuss stated he would call the concerned citizen to let him
know what the Commission would be able to do.

Slough Hollow: The guard rail project is starting today and will take about a week to complete.
County Counsel is working with the Arkansas Game and Fish on helping with the finance
for this project.

Birmingham: Mr. Haes would like to meet with MoDOT to see about obtaining a permit to
improve the entrance. Commissioner Strahan asked about the survey for the road and
was told that it will be started this week.

Fairview Church Rd: Mr. Haes said the visibility for the entrance of this road was poor. The
property owner had been against anything being done to improve it but now has
 contacted Mr. Haes and would like to work with the County about possibly moving the
entrance. Mr. Haes would like to check with MoDOT on a good location for the
entrance. The Commission directed Mr. Haes to proceed with this project.

Discussion ensued regarding two roads that the county took in. One of the roads was built
running through the middle of several lots of the subdivision and the property owner is paying
taxes on those lots. The other road deals with the same property owner and the issue is with 2
other lots.

2013 BUDGET DISCUSSIONS
COMMISSION CONFERENCE ROOM

This item is cancelled for today.

EXECUTIVE SESSION - PERSONNEL PER SECTION 610.021 (3)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commissioner Strafuss seconded the motion. The motion passed by roll call vote: Strafuss
(aye), Strahan (aye), and Houseman (absent).

EXECUTIVE SESSION
9:41 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Strafuss (aye), Strahan (aye), and
Houseman (absent).

OUT OF EXECUTIVE SESSION
10:22 AM

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded. The motion passed
by roll call vote: Strafuss (aye), Strahan (aye), and Houseman (absent).

ADJOURN
10:22 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.