Commission Minutes

OFFICIAL
NOVEMBER 8, 2012, 11th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the November 8, 2012 meeting to order at 9:00 a.m.

PRAYER

Auditor Rick Findley led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated September 26,
October 9, and October 25, 2012, with corrections and changes. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

MOTOR OIL AND HYDRAULIC OILS – BID #201210-199

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to open bids concerning RFB Bid #201210-200. Bids were received from Oakland
Lubrication, Dennis Oil Co., and Schaeffer Manufacturing Co. Due to the breakdown of the bids
regarding different oils Mr. Erickson and Mr. Haes will study the bids and bring a
recommendation to the Commission on Tuesday, November 13, 2012.
 TRANSFER STATION MODIFICATIONS – BID #201210-199

Purchasing Agent Ron Erickson, Randy Haes with Road and Bridge, and Scott Starrett with
Planning and Zoning, came before the Commission to open bids concerning RFQ #201210-199.
Bids were received from Genesis Solid Waste Group, Inc., Aquaterra Environmental Solutions,
Inc., HDR, Inc., and Gredell Engineering Resources, Inc. The Commission directed them to
examine the different bids and present a recommendation to the Commission at a later date.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

LETTER OF SUPPORT FOR MDHC –
EMERGENCY SOLUTIONS GRANT PROGRAM

Alan Catron, CEO of Christian Associates in Kimberling City, Missouri, came before the
Commission to present to Taney County families a housing position HPRP program. HUD has
given notice for RFP, the new Emergency Solutions Grant. The grant is split into 3 sections; an
emergency housing section, a homeless housing section, and a rapid re-housing section. He
notified the Commission that Christian Associates had begun the grant writing process for Taney
County. Mr. Catron stated that they are asking for the maximum amount available for Taney
County which is $50,000 for one year, for the Homelessness Prevention Portion which helps
with rent and utilities. This is due by the end of November. The Missouri Housing Department
has the grant on the state level and Mr. Catron stated that he hoped monies would be available by
January 10, 2013. It has not been decided whether to place an office over here or just one staff
member to administer the grant if it is awarded to Taney County. He notified the Commission
that there is currently a dedicated advocate in Kimberling City that works only on the behalf of
the families’ of Taney County. If the Commission decides to sign the form then it will be
establishing the priorities of the organizations the Commission would like to see supported in a
particular area. If awarded the grant will be administered by the Christian Associates, but the
Commission can be informed to whatever level it decides. This is the follow-on to the HPRP
program. Discussion ensued on where the monies originated and how the Christian Associates
came to have the authority to prepare this grant.

Commissioner Strafuss moved to approve the support letter for Christian Associates in pursuing
the Emergencies Solutions Grant. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

RECESS
9:38 AM

RECONVENE
9:40 AM
 LIBRARY BOARD DISCUSSION

The Commission decided to keep the discussion limited to the information that will be presented
to them by the Library Board.

Sarah Klinefelter, Roxanne Young, and Jim Babcock, representing the Library Board, came
before the Commission to formally request for the Commission to consider placing an initiative
on the April 2013 ballot concerning a library tax in the amount of 20 cents per $100.00 assessed
valuation.

Mrs. Klinefelter discussed reasons for the establishment of the Library Board. She explained the
Board had also researched creating a sub-district around Hollister and Branson, but decided the
only fair way to service the citizens of Taney County was to have a countywide library system.

Mr. Babcock read a prepared statement that included the following:
-The citizens should provide for themselves a public library system.
-The system should provide:
-Total library service for all citizens of all ages and circumstances.
-Appropriate Print Resources.
-Comprehensive availability of the current and evolving electronic resources.
-Circulations not only of print material and eBooks, but also the hardware and
software to access the content.
-Electronic Resources should be available 24 hours a day 7 days a week.
-Physical facilities should include adequate computer and wifi access and
community participation spaces should be open and available at least 80
hours per week.
-Such a system would be staffed by professional and competent personnel to
provide guidance to users to take full advantage of what is offered in
resources and facilities.

Discussion ensued regarding other entities that may have a tax initiative on April’s ballot.
Commissioner Houseman suggested for a discussion be held to determine which issues are a top
priority for the County and which entities are prepared to move forward with a ballot initiative.
He would like a representative from each of the boards who are looking to place a tax issue on
the ballot to be included. It was agreed that it would be difficult for any entity to benefit if
numerous tax initiatives appeared on the same ballot.

Commissioner Strafuss stated that he would urge the Commission to move quickly with this
issue. He believes the worst thing that can happen to any initiative is delay or inaction.

Mr. Babcock asked if this Commission believes in fact that we do need and should have a county
library system. If we know that then it gives us great confidence to keep proceeding. Discussion
ensued regarding all three Commissioner’s support and backing of this Board.

Commissioner Strahan said he was in favor of a library system but that he had concern with the
amount of the tax levy that was being asked. Mrs. Klinefelter expressed that the Board had
researched county library systems throughout the state and Taney County is only 1 of 3 counties
that do not have a library system. She also stated the figures they have asked for were based on
serving a population of 51,000 people and were the average of what other counties are receiving.

AUDIT ENTRANCE

Roberta Bledsoe, David Olson, and Donna Christian with the State Auditor’s Office came before
the Commission to discuss the State Audit. They informed that the scope of the audit will be for
the year of 2012, unless specific issues take them to an earlier date. The survey work will be
completed first and then an engagement letter with the price of the audit will be sent to the
Commission.

Commissioner Strahan asked if there would be an opportunity for officials to state concerns they
have with certain offices. The Commission was told that not only the elected officials but also
the public would be provided with a phone number to express their concerns.

EXECUTIVE SESSION PER SECTION 610.021 (17)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (17).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:18 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).
OUT OF EXECUTIVE SESSION
12:01 PM

RECESS
12:01 PM

RECONVENE
1:00 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL, AND
CONTRACTS PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1) (2)
(3) (12). Commission Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).
 EXECUTIVE SESSION
1:00 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
2:23 PM

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
2:23 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.