Commission Minutes

OFFICIAL
NOVEMBER 1, 2012, 10TH DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:01 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

LIVE FLOOR TRANSFER TRAILERS – BID #201210-197

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to open bids received for the Live Floor Transfer Trailers Bid #201210-197. Bids
received were from Armor Equipment Co. in the amount of $131,800.00 for 2 trailers; Trux
Trailer & Tractor Inc in the amount of $127,150.00 for 2 trailers; Warren Equipment in the
amount of $133,508.00 for 2 trailers; and Summit Truck Equipment LLC in the amount of
$132,892.00 for 2 trailers. The Commission has asked Mr. Haes to exam the bids then he and
Mr. Erickson can bring back a recommendation later in this meeting.

RADIO EQUIPMENT BID #201210-198

Purchasing Agent Ron Erickson and Randy Haes with Road and Bridge came before the
Commission to open bids received for the Radio Equipment Bid #201210-198. Bids received
were from RCS in the amount of $42,079.47; Washington Electronics (submitted 2 bids due to 2
different brands) $28,271.20 and $42,321.23; Radio Phone Engineering (submitted 2 bids due to
2 different brands) $43,595.30 and $52,037.10. Mr. Haes stated that he would like to have time
to look over these bids. The Commission asked him to return on Thursday, November 8, 2012.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve the Payroll as follows:

PAYROLL DATE: November 9, 2012

GCR: 113663 - 113685

RB: 113647 - 113656

AF: 113657 - 113660
TS: 113661 - 113662

911: None

Manual Warrants: 5699 - 5700

Accounts Payable: 331167 - 331186
Commissioner Strahan seconded the motion. Motion carried by vote: Houseman (aye), Strahan
(aye), and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve Accounts Payable and Transfers as follows:
Commissioner Strahan seconded the motion. Motion carried by vote: Houseman (aye), Strahan
(aye), and Strafuss (aye).
 K-DOCK RESTROOMS

Item postponed until Commissioner Strahan meets with Park Board members. This will be
placed on an upcoming agenda.

PARKS UPDATE

Item postponed until Commissioner Strahan meets with Park Board members. This will be
placed on an upcoming agenda.

PARKING GARAGE UPDATE

Paul Black, with Hood-Rich Inc., came before the Commission to discuss plans and an estimate
costs for repair and maintenance of the Parking Garage. He listed an order of priorities for the
project. First, repair the damaged that was caused by the fire truck; secondly, repair the
deterioration that has occurred due to water and chemicals; thirdly, maintenance to the joints;
and finally, seal the deck surface. Discussion ensued about moving the lights, limiting loads, and
other possible options for a possible roof covering the parking garage. The Commission decided
to discuss this in further detail in regards to where the County stands with this year’s budget.

LIVE FLOOR TRANSFER TRAILERS – BID #201210-197

Mr. Erickson came before the Commission to present his, Mr. Stottle, and Mr. Haes
recommendation for the Live Floor Transfer Trailers Bid #201210-197. Their recommendation
is to award Bid #201210-197 to Trux Trailer & Tractor Inc in the amount of $127,150.00 for 2
trailers as the primary based on delivery within 90 days; and Armor Equipment Co. in the
amount of $131,800.00 for 2 trailers as a secondary only if the primary does not deliver the
equipment within 90 days.

Commissioner Strafuss moved to award Bid #201210-197 Transfer Trailers to Trux Trailer &
Tractor Inc in the amount of $127,150.00 for 2 trailers as the primary based on delivery within
90 days; and Armor Equipment Co. in the amount of $131,800.00 for 2 trailers as a secondary
only if the primary doesn’t deliver the equipment within 90 days. Commissioner Strahan
seconded the motion for discussion. Commissioner Strahan questioned if Mr. Haes has taken
into consideration the materials that the trailers are constructed. Mr. Haes stated that he had
researched this issue and that is one of the reasons he wanted to go with this company and brand
of truck. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION – CONTRACT PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:17 AM
See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
10:30 AM

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
10:30 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.