Commission Minutes

OFFICIAL
OCTOBER 29, 2012, 9th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

Assessor James Strahan came before the Commission to discuss the with-holding of funding to
his office by the State Tax Commission and the subsequent vote that was taken by the
Commission concerning additional funding for the Assessor’s Office.

CALL TO ORDER

Commissioner Houseman called the October 29, 2012 meeting to order at 9:02 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated October 15, 22
(including the Emergency Meeting), 2012 with corrections and changes. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

ACCOUNTS PAYABLE

Commissioner Strafuss moved to approve accounts payables as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).
 FUNDING AGREEMENT FOR VILLAGE OF KIRBYVILLE

John Soutee came before the Commission concerning a funding agreement with Taney County,
Taney County Regional Sewer District, and the Village of Kirbyville. The Sewer District had
recently approved a contract with Shultz Survey and Engineering Company to develop a plan to
expand the Kirbyville Sewers just east of Camp Edwards Road across Hwy 76 to the Meadows
Industrial Park. In order to do this the Sewer District needs a Funding Agreement signed with
the Commission. Discussion ensued concerning which properties this project will benefit.

The Village of Kirbyville had been interested in completing this work but due to an agreement
that had been signed a few years back they have to forgo their sales tax monies until those dollars
are replenished. Discussion ensued on the best way to expedite this process. Mr. Soutee said
that the Commission had decided to have their legal counsel look at the old agreement to see
how it may be dissolved. Out of the 9 entities going through this process the Village of
Kirbyville is the only one that was asked to pay back monies. The other entities had been given
their Sewer Systems when they were built. Commissioner Houseman asked Mr. Soutee if he
could facilitate the discussions with the Sewer District Board on behalf of the Village of
Kirbyville.

Commissioner Strahan moved to approve the Funding Agreement between Taney County,
Missouri, and Taney County Regional Sewer District.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).
The Commission wants the record to show they are in agreement the use of dollars already in the
budget for engineering costs as stated by Mr. Soutee, with Line Item #780-53-025.

SHADY DRIVE DISCUSSION

Randy Haes and David Stottle came before the Commission to discuss issues with Shady Drive.
Discussion ensued concerning vacating the road. The Commission directed Randy Haes to work
with Frank Cottey to post the legal notice for Road Vacation for January, 2013.

VETERANS TASK FORCE

Tom Goldsworthy, with the Veterans Task Force, came before the Commission to inform them
of the Veteran’s Walls of Heroes Ribbon Cutting. The new exhibit portrays veterans that have
lived and do currently live in this area. He invited the Commission to the ceremony on
November 1, 2012, at 11:00 am. He also requested the Commission to consider placing signs on
the entrance ways of Taney County, thanking the veterans, who visit or live here, for their
service. Mr. Goldsworthy would like this to include not only Veterans but also Law
Enforcement, First Responders, and Fire Fighters. Commissioner Strahan made Mr.
Goldsworthy aware of discussions already being held by the Commission concerning a billboard
for this purpose.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

MANAGED PRINT SERVICES

Purchasing Agent Ron Erickson came before the Commission to discuss cooperative purchasing
for the Managed Print Services. He informed them by using the AEPA (Association of
Educational Purchasing Agencies) the legal requirements for Bidding Process are met through
cooperative purchasing with an addendum contract. Mr. Erickson stated once the equipment is
in place then the next step would be to determine a service provider and that he had started this
process. They have started to contact those providers and Kyocera is the equipment that has
surfaced and there are two print vendors that participated in a phone bid process on one machine
and determined that Cooperate Business Systems had the lowest cost per copy plus they are the
designated vender of choice by the AEPA concerning Kyocera’s. Mr. Erickson has been in
contact with Dustin West who is the Director of Sales for Cooperate Business Systems and has
submitted in writing for 60 months of service a cost per copy of $.0043 on black and white, and
.032 on colored copies. Mr. Erickson said he is waiting on the Commissioner directions
regarding the immediate needs of county offices. Discussion ensued concerning the purchasing
of new machines and maintenance agreements.

Commissioner Houseman clarified that the County could lean upon AEPA to provide
maintenance for the machines besides the machines themselves. Mr. Erickson said that was
correct. Commissioner Houseman asked for Mr. Erickson to bring a list of the approximate
number of total machines needing to be replaced whether they are broken or its operation cost is
too expensive.

EXECUTIVE SESSION – PERSONNEL AND CONTRACTS
PER SECTION 610.021 (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3) (12).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:59 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE SESSION
11:55 AM

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
11:55 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.