Commission Minutes

OFFICIAL
OCTOBER 25, 2012, 8TH DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:35 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

STAFF DEPARTMENTAL UPDATE - PURCHASING

Purchasing Agent Ron Erickson came before the Commission to give an update concerning
existing bids. There are currently four items that are in the bidding process. The Live Transfer
Trailers for Road and Bridge with the bid being opened November 1, 2012 at 9am; the Radio
Equipment for Road and Bridge with the bid being opened November 1, 2012 at 9am; the R & Q
for the Transfer Station with the bid being opened November 8; and the Motor an Hydraulic Oils
for Road and Bridge with the bid being opened on November 8.

Mr. Erickson also asked direction for items the Commission had made comment that needed to
go to bid, such as restrooms for K-Doc and repairs to the parking garage. Commissioner Strahan
told Mr. Erickson that the Park Board was meeting tonight and the K-Doc issue would be
discussed. Ron Erickson told the Commission he is ready to move forward with the bidding
process for these items when the Commission directs.

Mr. Erickson has also received an inquiry from WCA Waste Management Corporation
concerning the transfer station. They are interested in taking over the operations of the transfer
station. This Commission agreed they were not interested in the privatization of the transfer
station at this time. Commissioner Houseman directed Ron Erickson to keep on file the
information in case a future Commission would be interested.

EXECUTIVE SESSION – CONTRACT PER SECTION 610.021 (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (12).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
8:45 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit out of Executive Session. Commissioner Strahan
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).
 OUT OF EXECUTIVE SESSION
9:01 AM

COURTHOUSE ROOF REPLACEMENT AGREEMENT

Commissioner Strafuss moved to approve the Purchase Agreement for Courthouse Roof
Replacement #201209-194.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).
 BOYS CAMP ROAD PUBLIC HEARING

Travis Heier with HDR came before the Commission to hold the Public Hearing for Boys Camp
Road. He stated the road is complete, in use, and the residents seem happy with it. The
Commission will leave the floor open for public comment for the Boys Camp Road Project from
9:00 am – 9:30 am.

Let the record show that from 9:00 am to 9:30 am there were no members of the public present
to give comments.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

MEDICAL LEAVE OF ABSENCE POLICY

Linda Sorenson came before the Commission to discuss the Medical Leave of Absence Policy.
She would like to research FMLA’s further to see what would be the best policy. Linda
recommends that the county has a Medical Leave of Absence Policy. She was notified by the
County Clerk that Cerf said they will not pay the Death Benefit of the employee, if the employee
is on medical leave from work and if the County does not have a Medical Leave of Absence
Policy. The Commission directed her to move forward with this.

COURT ORDERS

Cristy Smith came before the Commission to present Personal Property Abatements and Refunds
and Real Estate Abatements. Commissioner Strafuss moved to approve Exhibit A, dated
October 25, 2012, as presented.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
9:33 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.