Commission Minutes

OFFICIAL
OCTOBER 9, 2012, 3rd DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan, and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the October 9, 2012 meeting to order at 9:01 a.m.

PRAYER

Commissioner Strafuss led with prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

Due to Accounts Payable not appearing on the agenda Commissioner Strafuss moved to
reconsider the motion made for Accounts Payable. Commissioner Strahan seconded the motion.
Discussion was made for it to be placed on the agenda for Wednesday, October 9, 2012 at 9:35
am. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

MONTHLY BUDGET REPORT

Auditor Rick Finley came before the Commission to present the monthly budget report. GCR is
up this month. Rick recommended that the Commission needs to watch the 911 $278,000.00
fund and the transfer station $418,000.00 fund. Commissioner Strahan asked if there was a grant
to offset cost for the improvements for the transfer station. Commissioner Strafuss asked if he
could notify the grant writer to see if there is one out there and it was suggested for him to check
with DNR.

APPROVAL OF PAYROLL

Commissioner Strafuss made a motion to approve payroll.

PAYROLL DATE: October 12, 2012

GCR: 113586 - 113607

RB: 113571 - 113580

AF: 113581 - 113583

TS: 113584 - 113585

911: None

Manual Warrants: 5689 - 5690

Accounts Payable: 330836 - 330856
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

UNIVERSITY OF MISSOURI EXTENSION UPDATE

Representatives with the University of Missouri Extension came before the Commission to give
an update on recent activities within Taney County. They thanked the Commission for helping
with the office renovation. They also informed the Commission of upcoming workshops being
held, such as a human resource workshop; two Church Army workshops, dealing with starting a
business; a family financial education workshop, dealing with budgeting; and computer training
classes.

The University of Missouri Extension is hoping they can count on support from the Commission
for Vita - tax year 2012, Volunteer Income Tax Assistance Program, there were over a thousand
families that were a part last year with an estimated economic impact of $2.4 million. They
complete taxes for low income families any age range but try to concentrate on the Earned
Income Tax Credit, the Child Care Tax Credit, and the Elderly Tax Credit. The Extension is
asking for $1,000.00 support from the Commission for this project. They have sent out a press
release and conducted interviews with radio and television informing the public of this program.
They also have been working with Jonas Arjes with the Taney County Business Development
Partnership discussing the possibility of a business incubator. They have a committee formed
through the Branson Chamber. No formal steps have been taken yet but would like to start
discussions to get the process going. The Commission encouraged a future presentation brought
to them in November.

Commissioner Houseman shared his pleasure with how the Extension Office has sent out press
releases to make the public aware of the benefit of the Extension Office.

Commissioner Strahan expressed his personal appreciation for the informational farm education
program he had attended at Rick Turner’s. He stated that due to the desperate situation farmers
are in, because of the drought, this was a very timely and well informed program. He
encouraged this to become a regular training.

The University of Missouri Extension is changing how they operate campus based. There has
been a remapping of the districts. There will be 20 positions to be filled. Five of those will be
for regional directors. This should not affect the programming in this county. The Taney
County Extension Council Commission Board will have an election in January. Both East and
West sides will have 4-5 openings. Candidates need to be citizens who are in support of the
Missouri Extension Office and creating public awareness for the Extension’s activities and
programs.

The Missouri Extension Office’s Nutrition Associate position, which does the programming in
the local schools and with OACAC, has been vacated. Position will be filled as soon as possible.
They will inform the Commission at next month’s update on the progress of this situation.

TANEY COUNTY CENTURY FARM RECIPIENT

The University of Missouri Extension came before the Commission to present the Missouri 2012
Century Farm Award. This program is sponsored by the University of Missouri Extension; the
College of Agriculture, Food, and Natural Resources; and the Missouri Farm Bureau. It
recognizes the long term farm owners of Missouri and their family’s accomplishments. This
year’s award goes to Bill Stehle whose farm has been in their family since 1912.

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

RECESS
9:53 AM

RECONVENE
10:00 AM
 EMPLOYEE HANDBOOK & DRUG SCREENING

EXECUTIVE SESSION – LITIGATION PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (3).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:00 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit Executive Session. Commissioner Strahan seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

OUT OF EXECUTIVE
10:59 AM

BOYS CAMP ROAD PAY APPLICATIONS, SUBSTANTIAL COMPLETION, &
SETTING A PUBLIC HEARING DATE

Travis Heier with HDR came before the Commission to present two Application for Payments
#4 and #5. Commissioner Strahan moved to approve Application for Payment #4 and
Application for Payment #5 along with the Substantial Completion Form. Commissioner
Strafuss seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).
Commissioner Strafuss made a motion to sign Permittee Compliance Certification as presented
by the US Army Corp of Engineers. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).
The Commission instructed Travis to meet with Nikki Lawrence to set a date for this project’s
public hearing.

COURT ORDERS

Cristy Smith with the County Clerk’s Office came before the Commission to present Personal
Property Refunds - Exhibit A and Real Estate Abatements – Exhibit B. Commissioner Strafuss
made a motion to approve the Personal Property Refunds - Exhibit A as presented.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).
Commissioner Strafuss made a motion to approve the Real Estate Abatements - Exhibit B as
presented. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).
 PHONE & NETWORK SYSTEMS

Bonnie Snyder, Scott Farmer, and Chris Aumiller, with CenturyLink, came before the
Commission to discuss the County’s phone and network systems’ contracts.

Commissioner Houseman reiterated that counsel has recommended that the Commission go to
bids for these contracts. He commented that this was to be an in-house discussion about what the
County’s system currently has and what more might be needed. Commissioner Houseman also
wanted to go over the recent system failure event with Commissioner Strafuss since he was
unable to attend the last meeting where this was discussed.

EXECUTIVE SESSION – CONTRACTS PER SECTION 610.021 (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (12).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:23 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

OUT OF EXECUTIVE
11:47 AM

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

ADJOURN
11:47 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.