Commission Minutes

OFFICIAL
OCTOBER 22, 2012 (a), 7th DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the October 22, 2012 meeting to order at 9:00 a.m.

PRAYER

Sherrie Veltkamp led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated October 18, 2012
with corrections and changes. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strahan moved to approve accounts payables as follows:
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (nay).
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll.

PAYROLL DATE: October 26, 2012

GCR: 113624 - 113646

RB: 113608 - 113617

AF: 113618 - 113621

TS: 113622 - 113623

911: None

Manual Warrants: 5696 - 5697

Accounts Payable: 331010 – 331032

Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

MODOT MONTHLY UPDATE

Beth Schaller from MODOT appeared before the Commission to give an update for projects
MoDOT is completing in Taney County. The Overlay projects for portions of Hwy 160 and
Hwy 125 are near completion. The signalized improvement at James Street in Hollister is
underway and near completion. On South Hwy 65 at Rochester Road they are completing a
safety improvement that includes a “J” turn. Projects that are scheduled for next year are
overlayments for portions of Hwy 160, 176, 165, and 265. There are 4 intersections that will
have improvements Hwy F at 160, Hwy H at 160, Hwy 176 the eastern leg on the north side of
Forsyth, and Casey Road at Hwy 160. MoDOT will also be adding shoulders with a rumble on
Hwy 160 and 176. She informed the Commission that $3,659,726.40 will be spent in Taney
County next year, during the construction season of March – November, for road improvements.
MoDOT is also in the “scoping” stage for safety improvements along Hwy 76 from Lake Shore
Drive to Swan Court, about a 10 mile stretch of road, possibly for the year of 2014.

Randy Haes asked if MoDOT could examine the bridge on Hwy 76 at Coon Creek.
Commissioner Strahan commented that rebar is showing. He also asked Randy to have the
bridge added to TCTAB’s priority list.

BUDGET REQUESTS PRESENTATION

Auditor Rick Findley came before the Commission to present the 2013 Budget Requests. He
informed the Commission that the deadline was September 1st but they could be turned in as late
as September 10th. If a department did not meet the September 10th deadline then the budget
officer is to present estimates. He recommends the same process as the previous year which is
no changes in salaries until discussed for consideration next June or July. Commissioner
Houseman suggests the Commission set November 13, 2012 for the first budget hearing.

APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve executive session minute meetings with corrections
and changes. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

REVISE SUBSTANCE ABUSE POLICY

Linda Sorenson came before the Commission to present the substance abuse policy.
Commissioner Strafuss moved to approve the new substance abuse policy as presented.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (aye).

Linda will email the new version to all employees.

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
10:18 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.