Commission Minutes

OFFICIAL MINUTES
OCTOBER 4, 2012, 2nd DAY OF
THE OCTOBER ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:02 a.m. with Ron
Houseman and Danny Strahan present and Jim Strafuss absent. The following proceedings were
had and made a matter of record:

RED RIBBON WEEK MATERIALS BID #201209-195

Alissha Woody with the Prosecuting Attorney’s Office and Dixie Wagner came before the
Commission to open bids pertaining to the Red Ribbon Week Materials Bid #201209-195.
Alissha presented the history for the county’s involvement with the Red Ribbon Week. She
explained the t-shirts would be worn by students in 9 schools in Taney County during this time.
The bids received were CJS Remark Inc. for $7,425.00; AuthenticPromotions.com for
$3.33/shirt; Greystone Graphics for $4,761.00; and Brooklyn Promotions for $8,140.00. Alissha
clarified that the bids were for 1350 to 1400 shirts. Commissioner Houseman asked that Alicia
look over the bids and give the Commission a recommendation on which bid works best.

TASERS – SSP #201209-196

Sheriff Jimmie Russell came before the Commission to discuss the Notice of Intent to Declare
Single Feasible Sole Source SSP #201209-196 pursuant under RSMo 34.044. Sheriff Russell
informed the Commission that repair service for the existing tasers will be discontinued in
October. Commissioner Strahan declared Ed Roehr Safety Products Co. (distributor for Taser
International) as the single feasible sole source for Tasers for the Sheriff’s Department.
Commissioner Houseman seconded the motion. There was no one present to give an opposing
response or comment, or present themselves as a possible viable competitor for the services or
items discussed here today. The motion passed by vote: Houseman (aye), Strahan (aye), and
Strafuss (absent).

RED RIBBON WEEK MATERIALS BID #201209-195

Alissha Woody with the Prosecutor’s Office returned to the Commission a recommendation to
award Bid #201209-195 to Greystone Graphics out of Nixa due in part to the quick turnaround
time. Commissioner Strahan made a motion to accept the Prosecutor’s Office to award Bid
#201209-195 to Greystone Graphics. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

RECESS
9:16 AM

RECONVENE
9:34 AM
 CENTURYLINK

Chris Aumiller, Bonnie Snyder, and Scott Farmer, representatives of CenturyLink; and Mark
Rys and Tammy Hagler, with the County, came before the Commission to discuss the phone
system, contracts, and issues the County has experienced since September 20, 2012, with the
phones. Chris started the discussion with the recent issues the County has been experiencing
with the phone system. He explained that the County’s phone system had several issues that
happened at the same time that weren’t exactly related to each other. He spoke of software
corruption and the overloading of a switch and server. The software corruption was resolved by
new firmware and the overloading of the switch would be a training issue with the county’s IT
department. Discussion ensued regarding system capabilities, updating equipment, and
additional security for the IT room at the Judicial Center and the PBX room at the Court House.
The Commission directed Mark Rys to bring to them security options for the two rooms.

Bonnie Snyder requested the reason another vendor was brought in to complete work on the
system. Discussion ensued about emails received by Tammy Hagler in regards to no one would
come from CenturyLink to send ATAK support due to being out of maintenance contract with
CenturyLink. Chris notified the Commission that Tammy had been given bad information.

Bonnie asked where the Commission was at with the CenturyLink contracts and what was the
reason for the Commission to go to bid for them. Commissioner Houseman stated that the
Commission’s legal counsel had instructed that contracts had to go through the bidding process.
Discussion ensued concerning the maintenance agreements and system requirements that the
County needed. Commissioner Houseman directed to have this issue placed on the agenda for
next Tuesday, October 9, 2012, under phone and network contracts.

Commissioner Strahan made a motion to accept the maintenance agreements #120600544161
and #120800567137. Commissioner Houseman seconded the motion. Both contracts were
recommended by Mark Rys of the IT Department and agreed upon by the commissioners at that
time. The motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).
Scott wanted the commission to know that Taney county is a valuable customer to CenturyLink.
He wanted to make that known in the future that CenturyLink would be here to assist.
 RECESS
10:25 AM

RECONVENE
10:29 AM

ROAD & BRIDGE ROUND TABLE DISCUSSION

Randy Haes, Harlan Collins, Devin Huff, and David Stottle came before the Commission to
discuss issues concerning Road & Bridge. Randy notified the Commission that the TCTAB has
asked permission to submit a budget to maintain consultation fees such as estimating costs with
engineers. The Commission recommends for the expense to be included with Road & Bridge’s
engineering budget. Randy informed the Commission that he would feel more comfortable
outsourcing the maintaining of the project list. The Commission recommended this to be
discussed during the budget meetings.

Randy presented the Commission with a Dirt Agreement between Taney County and Shawn
Dillon. Commissioner Strahan made a motion to approve the Dirt Agreement with Shawn
Dillon. Commissioner Houseman seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye), and Strafuss (absent).
The subject of Buchanan Rd. was put on hold until Commissioner Strafuss could be present.

Randy informed the Commission he would like permission to survey Dale Ave. due to
improvements needed to take the property out of flood danger. Commissioner Strahan directed
Randy to check with the Sewer Board on their plans with the lift station that is at that location.

A drainage issue with Cope Lane was discussed. Two options were given on ways to fix the
problem. The first was to remove trees that are on the right of way and fix the drainage as best
as possible. The second was to change the drainage to another location. Discussion ensued on
possible fixes.

Due to the fairgrounds being moved, there are now some safety issues, difficulty with line of
sight, with the entrance of Birmingham Rd. at Highway 76. Randy would like to seek
permission from MoDOT to raise the entrance and then widen Birmingham Rd. Discussion
ensued about other issues with Birmingham Rd. The Fair Board has asked for these changes to
the road. Randy would also like permission to have the right of way surveyed on Birmingham
Rd. The Commission has directed Randy to move forward with this project.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL, CONTRACTS
PER SECTION 610.021 (1) (2) (3) (12)

Commissioner Strahan moved to go into Executive Session pursuant to RSMo 610.021
(1)(2)(3)(12). Commissioner Houseman seconded the motion. The motion passed by roll call
vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

EXECUTIVE SESSION
11:02 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit Executive Session. Commissioner Houseman seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(absent).

OUT OF EXECUTIVE
11:43 AM

AGENDA REQUESTS REVIEW

The Commission reviewed agenda requests.

INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF FORSYTH

Commissioner Strahan would like the Commission to approve the Intergovernmental Agreement
Between City of Forsyth and Taney County. Commissioner Houseman made note that the name
of the Fairgrounds was incorrect. Commissioner Strahan made a motion to approve The
Intergovernmental Agreement Between City of Forsyth and Taney County with corrections.
Commissioner Houseman seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye), and Strafuss (absent).

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (absent).

Adjourn
11:52 AM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.