Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 20, 2012, 21ST DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:00 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PROPANE – BID #201208-193

Purchasing Agent Ron Erickson came before the Commission to open bids for bid #201208-193
concerning propane needs and services for 4 locations in the county. Mr. Erickson notified the
Commission that he had received two responses for this bid. The first was from FerrelGas for
$1.21/gallon and no charge for leak checks. The second was from Amerigas for $1.44/gallon
with a $19.95 fee for installation and leak checks.

Commissioner Strahan made a motion to award bid #201208-193 to FerrelGas as primary and
Amerigas as secondary. Commissioner Strafuss seconded the motion for discussion. The
Commission wanted to name Amerigas as a secondary in case of emergency, such as FerrelGas
being unable to service the county for some reason. The motion carried by vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

AGENDA REQUESTS REVIEW

Commissioner Jim Strafuss came before the Commission to review agenda requests.

APPROVAL OF EXECUTIVE MINUTES

Commissioner Strafuss made a motion to approve Executive Session minutes, as corrected and
amended, dated July 19, 26, 30, 2012; August 6, 13, 20, 30, 2012; and September 6, 10, 13,
2012. Commissioner Strahan seconded the motion. The motion carried by vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

JIM TRAVIS CONTRACT

The Commission discussed what the next step would be for the contract with Jim Travis.

MEDICAL FLEXIBLE SPENDING ACCOUNT

Linda Sorenson and Dawn Bilyeu came before the Commission to discuss the Medical Flexible
Spending Account. Dawn explained these are monies that an employee can designate for a
certain amount, pre-tax, out of their pay checks. Dawn notified the Commission that an
extension has been made available to the employees on the timeframe they have to submit bills
for reimbursement to the Flex Plan. The employees will now be able to carry Flex Spending
over to March of the following year without penalty. Dawn said they were in need of the
Commission’s permission for their records. The Commission agreed to the plan’s extension.

EXECUTIVE SESSION – LITIGATION PER SECTION 610.021 (1)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1).
Commission Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:22 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to exit Executive Session. Commissioner Strahan seconded the
motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

OUT OF EXECUTIVE
9:48 AM

RECESS
9:48 AM

Reconvene
10:00 AM

STAFF DEPARTMENTAL UPDATE – IS

Mark Rys came before the Commission to give an update on the five contracts with CenturyLink
that expired. Discussion ensued on which contracts were up, which ones needed immediate
attention, and which ones needed more information. Commissioner Houseman questioned if
service of some kind was needed who would come to take care of the issues. Mark said that
CenturyLink was still servicing the county at the same rates of the expired contract.

The Commission requested Mark to submit a design to them with that update and
recommendations. They also instructed Mark to work with Mr. Erickson to move forward with
the bid process for the contracts that needed immediate attention.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
10:20

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.