Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 17, 2012, 19TH DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the September 17, 2012 meeting to order at 9:02 a.m.

PRAYER

Auditor Rick Findley led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated September 10, 2012
with corrections and changes. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables as follows, with the exception of
33052, which will be held due to the need for more information upon that information being
received this check will also be approved:
Commissioner Strahan seconded the motion for discussion. The question about this payment is
depending if the bill is only for what has been listed or if it also includes light fixtures. It was
noted that late fees will not be charged to this bill for another week or so. The motion passed by
vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence came before the Commission to review agenda requests.

911 DISCUSSIONS

Dave Woolery and Tammy Hagler came before the Commission to discuss the 911 project.
Tammy notified the Commission that the County’s contracts are up with CenturyLink. She
stated that CenturyLink is questioning if they will be the sole source or will the Commission go
through the bid process. Discussion ensued regarding contracts and phone lines.

Mr. Woolery discussed the history and progress of the 911 system in Taney County. Revenues
for this system were discussed. Commissioner Strahan commented that he was for a centralized
dispatch that would be least expensive. Dave Woolery advised that the decision for revenue will
need to be decided before bringing in a consultant. Commissioner Houseman reminded
everyone that a revenue decision wouldn’t happen until the October meeting. Commissioner
Strafuss asked for clarification what the next step would be. Dave Woolery recommended for
the Commission to wait for the recommendations from the stake holder participants and the 911
Advisory Board.

FUNDING AGREEMENT – CHANGE ORDER FOR CITY OF FORSYTH

Chris Robertson came before the Commission with Change Order #001 for the City of Forsyth.
Commissioner Strafuss made a motion to approve the change order #001 between the City of
Forsyth, Taney County, and the Taney County Regional Sewer District for the Clarifier Rehab.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
 TANEY COUNTY AIRPORT PARKING LOT

Commissioner Strafuss asked for the Commission to consider the disrepair of the airport parking
lot. The airport board asked how they go about getting bids for a chip and seal or a sealant repair
to the airport parking lot. Commissioner Strahan advised Randy Haes to get a bid from the
county along with the other bids for the repair work.

MANAGED PRINT SERVICES – BID #201405-182

Purchasing Agent Ron Erickson came before the Commission to discuss the Managed Print
Services bid #201205-182. Commissioner Strafuss would prefer to reject all bids, collect more
information, and then go back out for rebids in the near future. He would like to see the costs of
buying all new equipment and then turn the service over to a managed print company.
Commissioner Strahan would be in favor with an exception due to the fact there are at least 3
offices in need of copiers now. He would suggest these offices be allowed to purchase copiers
now and then have these machines included in the later bid. Commissioner Strafuss agreed with
the concern. He asked Mr. Erickson to submit a list of the state bids with prices for copiers.
Commissioner Houseman stated the offices that have immediate need for copiers do not have the
funds in their 2012 budgets. It was noted that the Commission has a “Capitol Improvement” line
item that could possibly be utilized.

Commissioner Strafuss moved to reject all bids for Managed Print Services #201205-182.
Commissioner Strahan seconded the motion. Commissioner Strafuss thanked the internal
advisory board who helped gather the information used in this bid process. Commissioner
Houseman would also like to thank Ron Erickson and all of the committee who worked on this
project. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

COURTHOUSE ROOF – BID #201209-194

Purchasing Agent Ron Erickson officially requested the Commission instruct him to put out for
bid the replacement of the courthouse roof. Commissioner Strafuss stated that he was in favor of
starting the bid process because he doesn’t think the county should continue to try to repair when
the roof needs replaced. Commissioner Houseman is also in favor of a new roof on the
courthouse. The Commission directed Ron Erickson to move forward with the bid process.

RECESS
10:02 A.M.

RECONVENED
10:13 A.M.

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Randy Haes and David Stottle came before the Commission with an update on the Slough
Hollow project. Mr. Haes wanted to make the Commission aware that it is nearing completion
but there are a couple of issues; first the replacing of a culvert and secondly the creation of steep
slopes due to the raising of the roadway. The contractor is correcting the culvert issue with no
extra cost to the county. The steepness of the slopes will require guard rail installations that are
not currently in the plans. Randy would like to review previous meeting notes to see if the guard
rails had in fact been discussed with the contractor. He stated that under standard practices with
engineering when a steepness of slope issue is created while it is under construction that guard
rails become an automatic part of the plans.

Commissioner Strahan brought up three issues to discuss with Randy Haes. The first was Val
Cope. The second was the removal of a dead tree on Boys Camp Road. And the third issue was
turning the building at Kissee Mills into a paint and body shop for some of the trucks and
equipment for the county. Randy Haes said he had not pursued the paint and body shop with a
bid but has checked into regulations for having a body shop. The Commission instructed Randy
Haes to move forward with the bid process for the body shop.

Randy Haes notified the Commission that the deck of the bridge will be poured starting today at
noon on the Protem/Cedar Creek project and then the required road work to finish it will be a
couple of weeks for the approaches.

RECESS
10:30 A.M.

RECONVENED
10:34 A.M.

WELLNESS CENTER UPDATE

Nikki Lawrence came before the Commission to give an update on the Wellness Center. She
said that there were 222 users. Nikki commented that due to the increase of users there would be
a need for a software upgrade for the scanners.

Ms. Lawrence also informed the Commission that the Wellness Center would like to request to
have the machines serviced twice a year at the cost of about $100 per visit. She shared that the
mother board machine was down and the Wellness Center has received a quote of about $1,000
to fix. The Commission ordered Nikki to move forward with the bid process for the service of
the machines. Commissioner Strahan asked Nikki to check into cost of used machines from the
Branson Heart Center.

Nikki also informed the Commission of the revenue that has been generated by the vending
machine. Commissioner Strahan would like to see the Wellness Center oversee one vending
machine in each building with signage that states “Proceeds Go To Support the Wellness
Center”. Commissioner Strafuss agreed.

Nikki shared that October was “Breast Cancer Awareness” month. The Wellness Center would
like to have a fundraiser during October that would benefit the Breast Cancer Center of the
Ozarks.
Ms. Lawrence has also asked the Commission to instruct her to investigate if there could be an
employee incentive with the County’s insurance in regards to use of the Wellness Center. The
Commission instructed Nikki to work with HR on this issue.

RECESS
10:47 A.M.

RECONVENED
1:03 P.M.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL &
CONTRACTS PER SECTION 610.021 (1), (2), (3), & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3), & (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:03 P.M.

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to exit out of Executive Session. Commissioner Strafuss
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (aye).

OUT OF EXECUTIVE
4:57 P.M.

ADJOURN
4:57 PM

The minutes were taken and typed by Stacey Clemans, Deputy Clerk.