Commission Minutes

OFFICIAL MINUTES
SEPTEMBER 10, 2012, 17TH DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review previous meeting minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the September 10, 2012 meeting to order at 9:00 a.m.

PRAYER

Auditor Rick Findley led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated September 4 and 6,
2012 with corrections and changes. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables as follows:
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

MONTHLY BUDGET REPORT

Auditor Rick Findley went before the Commission to present the monthly budget report. The
Commission had no questions regarding the report. Commissioner Strafuss mentioned sales tax
was down 10% for the month, but the county is flat for the year compared to last year’s figures.
APPROVAL OF PAYROLL
Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PAYROLL DATE: September 14, 2012

GCR: 113511 - 113533
RB: 113497 - 113506
AF: 113507 - 113509
TS: 113510 - 113511
911: None
Manual Warrants: 5675 - 5677
Accounts Payable: 330489 - 330508
RECESS
9:06 AM

RECONVENED
9:15 AM

PUBLIC HEARING FOR AMENDMENT OF THE
TANEY COUNTY ROAD STANDARDS

Planning and Zoning Administrator Bob Atchley and Interim Road & Bridge Administrator
Randy Haes with Road and Bridge came before the Commission for a public hearing.

Commissioner Houseman read Proposed Amendment #1. Commissioner Strahan moved to
approve the proposed Amendment #1 as submitted and approved by Planning and Zoning.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Houseman asked if Amendment #2 would affect private streets the same as public
streets. Bob Atchley explained the reasoning for the proposed Amendment #2. Discussion
ensued. Randy Haes stated people purchased a home with streets built less than Taney County
standards and then want them to be maintained by the County. Wording needed to be changed
prior to approval. Commissioner Strafuss referred Randy Haes to discuss with Bob Dixon a
possible deed notation for property owners, stating the property road was not built to County
standards. The amendment would be discussed at a later date.

Commissioner Strafuss moved to deny Amendment #2 as drafted. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 DALE AVENUE BOAT LAUNCH DISCUSSION

John Soutee Administrator for Regional Sewer District and Randy Haes with Road and Bridge
presented a map to the Commission regarding Dale Avenue Boat Launch area.

John Soutee explained the flooding issues involving the Lift Station. Commissioner Strahan
suggested moving the lift station. Mr. Soutee said a proposal to raise the Lift Station would be
less costly to the County, but he would get additional information comparing the two.

Representatives with the Corps of Engineers proposed that the Commission, with information of
the Boat Launch area, issue an easement to the County to take in the Lift Station at no charge as
it would benefit the public; however the County would be responsible for maintenance of the
area, as well as consent to easement.

The information would be reviewed and the site viewed, prior to further discussion. The
Commission requested a document with corresponding information be emailed to Randy Haes.

A Graham Clark Road easement was discussed.

COMMISSION PRELIMINARY BUDGET DISCUSSION

Commissioner Strafuss moved to postpone Commissioner Preliminary Budget Discussion to
3:00 p.m. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

RECESS
10:10 A.M.

RECONVENED
10:17 A.M.

INTRINSICORP SCANNING

Assessor James Strahan went before the Commission regarding scanning needed to be completed
by the Assessor’s office, and they were running way behind. Mr. Fisher with Intrinsicorp
suggested he have an employee come in at cost and scan or addend the contract at 20 cents per
parcel to include the scanning. Commissioner Strafuss suggested the County temporarily
employ county residents and utilize the Recorder’s scanners. There was no deadline. Currently
50 to 60 documents were being scanned daily.

EXECUTIVE SESSION – CONTRACTS PER SECTION 610.021(12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).
 EXECUTIVE SESSION
10:30 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
11:59 AM

EXECUTIVE SESSION – REAL ESTATE, PERSONNEL & CONTRACTS PER
SECTION 610.021(2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(2), (3),
and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
12:00 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE SESSION
2:03 PM

RECONVENED
2:06 PM

FILL DIRT AGREEMENT

Commissioner Strahan moved to approve the fill dirt agreement between Grant Holcomb and
Taney County. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).
 ROAD AND BRIDGE WORK SESSION

Harlan Collins, David Stottle, Randy Haes and Devon Huff went before the Commission to
provide an update on Road and Bridge progress. The snow rodeo was scheduled for Thursday,
October 25 at the Hilda Shop location. The Monday through Wednesday prior, snow plows
would be inspected. Fall cleanup was scheduled for September 28th and 29th. Chip sealing
patching would be finished this month, weather permitting.

Fall Creek Drainage and corresponding financial contributions were discussed. Professional
Electrical Services bids were discussed. Tipping Services were discussed. Additional drainage
issues and a road easement were discussed. The County Auction scheduled for October 20th was
discussed. Commissioner Strahan asked about a Slough Hollow guard rail. Mr. Haes said there
was no plan for a guard rail. Tree removal on county right-of-way on Boys Camp Road was
discussed.

Commissioner Strahan stated that Judy Gurney and Jeanne Shrzeczkoski had a drainage issue
near Ladybug Lane and Taneycomo Heights. The situation needed to be reviewed by the road
and bridge department as there was no mail or bus services being provided due to the drainage
problem.

AGENDA REQUEST REVIEW

Nikki Lawrence went before the Commission to review agenda requests.

RECESS
3:08 P.M.

RECONVENED
3:15 P.M.

AGENDA REQUEST REVIEW (CONTINUED)

Nikki Lawrence went before the Commission to review agenda requests.

FEMA LETTER OF MAP REVISION

Bob Atchley with Planning and Zoning went before the Commission regarding the received
FEMA Letter of Map Revision. Mr. Atchley explained the cause for the revision.
Commissioner Houseman suggested Mr. Atchley get with the press to get this information to the
public.

HMGP RESIDENTIAL FLOOD BUYOUT
PROFESSIONAL ADMINISTRATIVE SERVICES – BID #201207-190

Purchasing Agent Ron Erickson went before the Commission regarding the Professional
Administrative Services bid. Bob Atchley with Planning and Zoning presented HMGP
Residential Flood Buyout information regarding the flood in April and May 2011 to the
Commission. Findings stated 10 homes were substantially damaged; over 50 percent. Hazard
Mitigation program began on August 15, 2011. On December 15, 2011 the County submitted
the CDBG application. SEMA sent confirmation in March 2012 and forwarded the application
to FEMA. On July 13th a request for information was received from FEMA and was sent. The
County was still waiting for FEMA approval. An environmental review was requested for one
resident. Mr. Atchley requested for direction from the Commission. Discussion ensued. The
bid for Professional Administrative Services would progress after additional information was
received. Commissioner Houseman thanked Mr. Atchley for the information presented.

COMMISSION PRELIMINARY BUDGET DISCUSSION

The Commission continued reviewing line items for their budget submission. The FEMA Grant
line was discussed. Revenue and expenditures lines in the 101 account were discussed. Line
item totals for 114 were discussed.

Commissioner Strahan moved to adjourn. Commissioner Strafuss seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye), and Strafuss (aye).

ADJOURN
4:36 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.