Commission Minutes

OFFICIAL MINUTES
AUGUST 23, 2012, 13TH DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:03 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

BID RECOMMENDATION – MANAGED PRINT SERVICES

Purchasing Agent Ron Erickson and IS Manager Mark Rys went before the commission to make
a recommendation for Managed Print Services. Mr. Erickson gave a brief summary for the need
for bid, opened June 21, 2012. The final two participants performed a departmental walk-
through for more detailed price estimates.

Mark Rys reviewed a spreadsheet with the Commission which included a breakdown of costs.
Discussion ensued.

PUBLIC HEARING FOR SETTING THE TAX LEVY

County Clerk Donna Neeley went before the Commission to present the proposed 2012 Tax
Levies for the public hearing. Total assessed value for Taney County was $1,047,317,393;
leaving $995,028,934, which is the amount reduced by TIF amounts. Discussion ensued. The
GCR and Road and Bridge Pro-Forma were presented to the Commission. Discussion ensued.

Commissioner Houseman asked if any member of the public had a statement to make prior to the
Commission establishing the 2012 tax levy. No public comments were made.

Commissioner Houseman noted he hoped to establish a committee that would prepare for the
County a long range financial plan to assist with annual budgetary preparations.

Commissioner Strafuss moved to set the 2012 Road and Bridge levy to the maximum amount of
.1945 and to make a voluntary reduction of .1945 establishing the levy at zero, according to the
pro-forma from the State Auditor’s Office. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to set the 2012 General County Revenue levy to the maximum
amount of .2591 and to make a voluntary reduction of .2591 establishing the levy at zero,
according to the pro-forma from the State Auditor’s Office. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 RECESS
9:00 AM

RECONVENED
9:06 AM

BID RECOMMENDATION – MANAGED PRINT SERVICES (CONTINUED)

Discussion continued regarding Managed Print Services. Mr. Erickson gave an example of a
proposal of replacing four machines with one that had the capability of all four machines.
Discussion ensued regarding existing, refurbished with warrantee, and new equipment. Billing
was discussed. Commissioner Houseman asked if any of the elected officials or department
heads had questions or comments. County Clerk Donna Neeley inquired about customer service.
Recorder Bob Dixon said the equipment in the recorder’s office was all owned by the county and
would not be replaced and stated the move was needed regardless of coverage. Circuit Clerk
Brenda Neal said she had printers and scanners on each desk and spent a lot of money on toner.
Ms. Neal felt the county would be moving in the right direction if they were to proceed with the
Managed Print Services. Another meeting would be rescheduled.

AGENDA REQUESTS REVIEW

Commissioner Strafuss moved to postpone agenda requests review to 1 p.m. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:33 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent),
and Strafuss (aye).

OUT OF EXECUTIVE
2:18 PM

RECONVENED
2:28 PM
 SAVINGS ANALYSIS

Rick Nickelson and Ben Trout with EPM went before the Commission to summarize the savings
analysis of the installation of the temperature control system in the justice center. A summary of
February through July indicated a savings. The projected percentage of savings was 21.79%, and
at the end of the year, it should be higher than projected, as most of the savings happens during
cold weather.

BOYS CAMP ROAD – CHANGE ORDER #2

Travis Heier with HDR went before the Commission regarding Boys Camp Road change order.
The projected completion date was end of next week.

Commissioner Strafuss moved to approve change order #2 for Boys Camp Road as present.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

CITY OF FORSYTH FUNDING REQUEST

John Soutee of the Sewer District went before the Commission to explain the funding request for
the City of Forsyth. Discussion ensued regarding the approval process. The request was an
addendum to the original agreement. Commissioner Strahan moved to approve the funding
request. Commissioner Strafuss seconded the motion for discussion. Mr. Soutee asked if the
attorney needed to review. The Commission indicated a change order would be sufficient.
Discussion ensued. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

CAPITAL IMPROVEMENT SALES TAX REGARDING
TAX FOR SEWER PURPOSES

The County Attorney was directed by the Commission to contact the Attorney General to specify
if sales tax dollars could be expended on the purchase of land and the construction of a building.
Property and parking lots near the Lodge were discussed.

DESTRUCTION OF RECORDS

Clerk Donna Neeley went before the Commission regarding destruction of records list.
Discussion ensued.

Commissioner Strafuss moved to accept the records disposition as presented by the County
Clerk. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
RECORDS DISPOSITION

County: Taney
Office: County Clerk
Disposition Date: 23‐Aug‐12

EXP.
BOX # DESCRIPTION INCLUSIVE DATES DATE RETENTION
SCHEDULE

89 Summer BOE 2007 2012 Co.Clerk
Ret.Schedule,p.15
90 Summer BOE 2007 2012 Co.Clerk
Ret.Schedule,p.15
91 Reg. BOE Abatements 2007 2012 Co.Clerk
Ret.Schedule,p.15
239 Seals from 8/3/10 8/3/2010 8/3/201 Election Auth.
Primary 2 028.007
240 Unvoted Ballots ‐ Boston 8/3/2010 8/3/201 Election Auth.
Ctr., Kissee Mills 2 028.007
241 Voted Ballots ‐ Boston 8/3/2010 8/3/201 Election Auth.
Ctr., Kissee Mills, 2 028.007
Kirbyville, Taneyville
242 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Kirbyville, Taneyville 2 028.007
243 Voted Ballots ‐ N. 8/3/2010 8/3/201 Election Auth.
Branson 2 028.007
244 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Kirbyville, N. Branson 2 028.007
245 Unvoted Ballots ‐ N. 8/3/2010 8/3/201 Election Auth.
Branson 2 028.007
246 Unvoted Ballots ‐ N. 8/3/2010 8/3/201 Election Auth.
Branson, Mt. Branson 2 028.007
247 Unvoted Ballots ‐ Cedar 8/3/2010 8/3/201 Election Auth.
Creek, N. Branson 2 028.007
248 Unvoted Ballots ‐ Mt. 8/3/2010 8/3/201 Election Auth.
Branson, N. Branson 2 028.007
249 Voted Ballots ‐ Cedar 8/3/2010 8/3/201 Election Auth.
Creek, Mt. Branson, 2 028.007
Branson 1 & 2
250 Pre & Post Tests ‐ Ballots, 8/3/2010 8/3/201 Election Auth.
Oaths, Reports 2 028.007, .022, .020
251 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Branson 1 2 028.007
252 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Branson 1 & 2 2 028.007
253 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Branson 2, Mt. Branson 2 028.007
254 Voted Ballots ‐ Hollister 8/3/2010 8/3/201 Election Auth.
3, Forsyth 2 2 028.007
255 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Hollister 3 2 028.007
256 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Hollister 1 2 028.007
257 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Hollister 3, Forsyth 2 2 028.007
258 Unvoted Ballots ‐ Forsyth 8/3/2010 8/3/201 Election Auth.
2, Branson 2 2 028.007
259 Voted Ballots ‐ Hollister 1 8/3/2010 8/3/201 Election Auth.
&2 2 028.007
260 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Hollister 2, Branson 3 2 028.007
261 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Hollister 2, Branson 3 2 028.007
262 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Branson 3 2 028.007
263 Unvoted Ballots ‐ Forsyth 8/3/2010 8/3/201 Election Auth.
2, Hollister 1 2 028.007
264 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Bradleyville, Hollister 2 2 028.007
265 Unvoted Ballots ‐ 8/3/2010 8/3/201 Election Auth.
Merriam Woods, Protem 2 028.007
266 Voted Ballots ‐ Merriam 8/3/2010 8/3/201 Election Auth.
Woods, Bradleyville, 2 028.007
Protem, Branson 3,
Brown Branch,
Rockaway, Forsyth 1
267 Unvoted Ballots ‐ Forsyth 8/3/2010 8/3/201 Election Auth.
1 2 028.007
268 Unvoted Ballots ‐ Bryant, 8/3/2010 8/3/201 Election Auth.
Brown Branch, Rockaway 2 028.007
Beach, Skyline,
Provisionals
269 Unvoted Ballots ‐ Skyline; 8/3/2010 8/3/201 Election Auth.
Voted ‐ Forsyth 1, 2 028.007
Skyline, Bryant
 270 Absentee Envelopes, 8/3/2010 8/3/201 Election Auth.
reports, ballots 2 028.007, .001, .002
271 Absentee Envelopes, 8/3/2010 8/3/201 Election Auth.
reports, ballots, OS tapes, 2 028.007, .001,
Judges Oaths .002, .022, .020
272 Copies of misc. reports, 8/3/2010 8/3/201 Election Auth.
misc. seals, unvoted 2 028.007, .001,
provisional ballots .002, .022, .020

Signed: Date:

NATIONAL FOREST ALLOCATION

Donna Neeley went before the Commission to request the Title 3 National Forest Allocation
percentage be set. Discussion ensued. Treasurer Helen Soutee said Emergency Management
Systems were to determine if they would qualify for use of the funds.

Commissioner Strafuss moved to set Title 3 National Forest Allocation to 15%. Commissioner
Strahan seconded the motion for discussion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SALT USE AGREEMENT

Commissioner Strafuss asked Nikki Lawrence if a new Salt Use Agreement was received by
MODot. Ms. Lawrence reviewed to determine if this was a new agreement.

RECESS
3:30 PM

RECONVENED
3:35 PM

SALT USE AGREEMENT

Commissioner Strafuss moved to approve the Salt and Fuel Use Agreement. Commissioner
Strahan seconded the motion for discussion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.
Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNED
3:46 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.