Commission Minutes

OFFICIAL MINUTES
AUGUST 20, 2012, 12TH DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The Commission met to review minutes and accounts payables.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Commissioner Houseman called the August 20, 2012 meeting to order at 9:00 a.m.

PRAYER

Auditor Rick Findley led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated August 13, 2012 with
corrections and changes. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables as follows: Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve previous executive meeting minutes dated June 11, 14,
18, 21, 25, 28, and July 2, 2012. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

BID RECOMMENDATION – TIPPING SERVICES

Purchasing Agent Ron Erickson and Interim Road and Bridge Administrator Randy Haes went
before the Commission with bid recommendations for Tipping Services bid #201207-191. Mr.
Erickson gave the Commission an overview of the two bids. Mr. Haes recommended Allied
Waste Corporation as the primary vendor and Waste Corporation of Missouri as the secondary
vendor, with the variance due to distance versus weight. Discussion ensued.

Commissioner Strafuss moved to award bid #201207-191 to Allied Waste Corporation as
primary vendor expiring 12/31/2013 and Waste Corporation as secondary vendor.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

SALT/FUEL PURCHASE

Randy Haes went before the Commission regarding the salt/fuel purchase. Damage during
loading or filling a truck was an area of concern. Commissioner Strahan said Legal Counsel was
reviewing for terminology modifications. Discussion ensued.

Mike Middleton with MODot addressed the Commission to clarify the agreement terms.
Discussion ensued regarding agreement termination with180 day notice, the agreement
expiration date and a 90 day salt replenishment date. Changes would be made to the agreement
prior to approval. Road coverage would need to be discussed separately.

INTERGOVERMNENTAL AGREEMENT RELATING TO
DRAINAGE IMPROVEMENTS

Randy Haes stated a cost estimate, for a maximum limit was needed for the Drainage
Improvements Intergovernmental Agreement. Discussion ensued.

RECESS
9:51 AM

RECONVENED
10:00 AM
 FUNDING AGREEMENT

A funding agreement between Taney County, Taney County Regional Sewer District and the
City of Hollister for the City of Hollister Lift Station improvement project was presented to the
Commission. John Soutee addressed the Commission to review the terms of the agreement.

Commissioner Strafuss moved to approve the Intergovernmental Agreement between Taney
County, Taney County Regional Sewer District and the City of Hollister regarding the City of
Hollister Waste Water Treatment Plant project. Commissioner Strahan seconded the motion.
Commissioner Strafuss amended his motion to include the Hollister Lift Station Improvement
Feasibility Project. Commissioner Strahan amended his seconded motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strahan exited the meeting at 10:05 a.m. due to a family funeral.

SEWER BOARD WORK SESSION

Nathan Easley called the Sewer Board meeting to order with 5 members present. An agenda was
presented to the Commission.

PROPERTIES REMAINING TO BE TRANSFERRED TO THE DISTRICT

The annex building parking lot was discussion. Commissioner Strafuss asked if an agreement
had been made when the property was acquired, between the County and the Lodge. There was
a legal description prepared in May, 2012. Commissioner Houseman questioned the parking
area in front of the Lodge being given to the Sewer District. Mike Zimmerman with HDR stated
the agreement did not include any of the parking area in front of the Lodge.

Three lift stations were discussed. Contracts for the properties were available. Vehicle deeds
and a bill of sale for personal property needed transferred.

BULL SHOALS LAKE BORE PROJECT DISCUSSION

A map of the Ozark Beach Project was given to the Commission. Mr. Soutee gave the
background overview of the project. Permitting of the Construction had already been done.
Approval was prior to 2011.

Commissioner Houseman said he had reservations about the Lake Bore project due to a potential
environmental catastrophe. It was the Sewer Boards perspective we needed to move forward for
the 2013 by September 1.

Commissioner Strafuss stated the Lake Bore was the most efficient and environmental issues
were approved by DNR. Commissioner Strafuss would support funding of the project through
the Sales Taxes. Permits were discussed. The Commission advised the Sewer District to include
the project in the 2013 budget.
 DUNDEE ROAD PROPERTY AND FUTURE WWTP SITE

The Dundee Road property was a site chosen for the construction of a Waste Water treatment
facility. Additional expenses of $5,000 to $10,000 would be incurred to review alternate sites.
The Commission requested the Sewer District to proceed with the Dundee Road property. The
Commission requested a copy of the property survey from HDR Engineering. The Hollister
Treatment plant needed to be reviewed.

OTHER ITEMS

The F Hwy and US Hwy 160 property was discussed. Commissioner Strafuss stated he would
be interested in selling part of that property. Commissioner Houseman said the Commission was
not yet in any process.

Ron Daniels asked what the Commission thought could be done to help both entities work
together more effectively. Commissioner Strafuss said communicating with the Commission on
a quarterly basis would be informative. Commissioner Houseman agreed and felt a liaison
would be helpful as well.

The budgetary process and forms were discussed.

The Sewer District was in need of building site and a building for housing equipment. The F
Hwy property had been utilized, but wasn’t suitable for the task.

RECESS
11:08 AM

RECONVENED
1:03 PM

STAFF DEPARTMENTAL UPDATE – TREASURER

Treasurer Helen Soutee presented her Semi-Annual Report to the Commission. Discussion
ensued.

Commissioner Strafuss moved to receive and accept with corrections the Semi-Annual
Settlement Statement as presented by the Treasurer. Commissioner Houseman seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (absent) and Strafuss (aye).
 FINAL SETTLEMENT AND INVESTMENT REPORT
OF TANEY COUNTY TREASURER

HELEN SOUTEE

AS OF JUNE 30, 2012

Total Budget Funds $48,825,870.71

Total Treasurer’s Funds $ 1,189,370.57

Grand Total All Funds $50,015,241.28

The attached report illustrates detailed fund balances, with the far right hand column, (Year to
date) providing the breakdown of each fund. Beginning with balances as of January 1, 2012,
revenues and expenditures and ending balances per fund as of June 30, 2012. This report is per
RSMO 54-150 regarding the semi-annual settlement delivered to the Taney County Commission.

Investments and breakdown of cash on hand by the County Treasurer’s Office as of June 30,
2012, are as follows:

Total Cash in Cash Account $24,640,650.93
Certificates of Deposit $17,285,000.00
U. S. Agency Investments $ 7,989,590.35
Total All Cash $50,015,241.28

Helen Soutee
Taney County Treasurer
 Taney County

For the Six Months Ending June 30, 2012

PERIOD TO DATE YEAR TO DATE
ACTUAL ACTUAL

FUND BALANCES
GCR FUND BALANCE $10,118,427.38
GCR REVENUES 1,135,327.36 6,420,924.81
EXPENDITURES 639,362.95 7,034,297.61
- -
TOTAL GCR 495,964.41 9,505,054.58
- -
- -
- -
ROAD & BRIDGE TRUST FUND BAL 7,597,149.46
ROAD & BRIDGE TRUST REVENUES 730,301.13 3,730,640.83
EXPENDITURES 370,343.28 2,558,263.67
- -
TOTAL ROAD & BRIDGE TRUST 359,957.85 8,769,526.62
- -
ASSESSMENT FUND BALANCE 87,616.59
ASSESSMENT REVENUES 5,248.69 397,174.45
EXPENDITURES 37,771.90 288,265.93
- -
TOTAL ASSESSMENT (32,523.21) 196,525.11
- -
ELECTIONS FUND BALANCE 27,377.05
ELECTION REVENUES 17,066.94 34,341.33
EXPENDITURES 1,062.69 29,176.54
- -
TOTAL ELECTIONS 16,004.25 32,541.84
- -
SENIOR SERVICE FUND BALANCE 457,378.46
SENIOR SERVICES REVENUES 6,477.53 396,294.29
EXPENDITURES 143,152.06
- -
TOTAL SENIOR SERVICES 6,477.53 710,520.69
- -
TRANSFER STATION FUND BALANCE 486,244.84
TRANSFER STATION REVENUES 121,128.00 536,083.85
EXPENDITURES 56,536.79 564,289.35
- -
TOTAL TRANSFER STATION 64,591.21 458,039.34
- -

INMATE SECURITY FUND BALANC 3,231.50
INMATE SEUCITY REVENUES 341.89 2,306.84
EXPENDITURES 2,398.00 2,398.00
- -
TOTAL INMATE SECURITY FUND (2,056.11) 3,140.34

LEPC FUND BALANCE 9,881.62
LEPC REVENUE 8.10 1,648.54
EXPENDITURES 22.00 4,400.10
- -
TOTAL LEPC (13.90) 7,130.06
- -
LAW ENFORCEMENT FUND BALANCE 9,795.40
LAW ENFORCEMENT REVENUES 377.74 2,549.88
EXPENDITURES 3,386.34
- -
TOTAL LAW ENFORCEMENT 377.74 8,958.94
- -

P& Z BOND REVENUES 9,200.00
EXPENDITURES 39,975.00
- -
TOTAL P & Z BONDS (30,775.00)
- -
- -
- -
PROSECUTING ATT TRAIN FUND BAL 4,906.24
PROSECUTING ATT TRAIN REVENUE 100.35 658.90
EXPENDITURES 19.24 894.15
- -
TOTAL PROSECUTING ATTY TRAINING 81.11 4,670.99
- -
FUND BALANCE 526,099.77
REVENUES 44,537.90 280,826.98
EXPENDITURES 29,250.47 572,903.57
- -
TOTAL 911 15,287.43 234,023.18
- -
- -
- -
COUNTY SEWER FUND BALANCE 27,593,087.58
COUNTY SEWER REVENUE 643,545.27 3,103,074.38
EXPENDITURES 460,765.83 2,026,269.04
- -
TOTAL COUNTY SEWER 182,779.44 28,669,892.92
- -
- -
EXPENDITURES
- -
- -
SHERIFF FUND BALANCE 182,910.78
SHERIFF REVENUE (7,463.10) 51,410.74
EXPENDITURES 3,262.32 125,909.75
- -
TOTAL SHERIFF (10,725.42) 108,411.77
- -
TAX MAINTENANCE FUND BALANCE 251,177.72
TAX MAINTENANCE REVENUE 12,382.74 98,013.59
EXPENDITURES 755.01 200,981.98
- -
TOTAL TAX MAINTENANCE 11,627.73 148,209.33
- -
TOTAL BALANCE FUNDS 1,107,830.06 48,825,870.71
= =

08/27/12 Taney County
TOTAL TANEY COUNTY
TREASURER'S FUNDS
For the Six Months Ending June 30,
2012

PERIOD TO DATE YEAR TO DATE
ACTUAL ACTUAL

FUNDS ACTIVITY

PROSECUTING ATT\BCF - FB $191,137.90
REVENUES 3,190.78 17,534.63
EXPENDITURES 3,689.53 36,546.99
- -
TOTAL PROSECUTING ATT\BCF (498.75) 172,125.54
- -
LAND SALES SURPLUS - FB 114,424.68
REVENUES 102.20 637.68
EXPENDITURES 24,846.85
- -
TOTAL LAND SALES SURPLUS 102.20 90,215.51
- -
UNCLAIMED FEES FUND BALANCE 41,458.36
REVENUES 32.61 1,969.80
EXPENDITURES 14,634.28
- -
TOTAL UNCLAIMED FEES 32.61 28,793.88
- -
LLBEG GRANT TRUST FUND BAL
REVENUES
EXPENDITURES
- -
TOTAL LLBEG GRANT TRUST FUND
- -
RAILROAD & UTILITIES FUND
REVENUES
EXPENDITURES
- -
TOTAL RAILROAD & UTILITIES
- -
FLOOD CONTROL FUND BALANCE 62.10
REVENUES 0.04 46,590.35
EXPENDITURES 46,619.83
- -
TOTAL FLOOD CONTROL 0.04 32.62
- -
COUNTY FINES (DSF) FUND BAL 92,577.20
REVENUES 24,534.70 145,844.28
EXPENDITURES 325.00
- -
TOTAL COUNTY FINES (DSF) 24,534.70 238,096.48
- -
OTC FINANCIAL INT. TAX FUND BAL. 135.22
REVENUES 15.71
EXPENDITURES 150.93
- -
TOTAL OTC FINANCIAL INT TAX FUND
- -
AMBULANCE FUND BALANCE
REVENUES
EXPENDITURES
- -
TOTA AMBULANCE
- -
RSCF FUND BALANCE 9,896.87
REVENUES 975.32 3,788.09
EXPENDITURES 8,898.49
- -
TOTAL RSCF 975.32 4,786.47
- -
CENTRAL FIRE FUND BALANCE 8.04
REVENUES 0.92
EXPENDITURES 8.96
- -
TOTAL CENTRAL FIRE
- -
08/27/12 Taney County
TOTAL TANEY COUNTY
TREASURER'S FUNDS
For the Six Months Ending June 30,
2012

PERIOD TO DATE YEAR TO DATE
ACTUAL ACTUAL

WESTERN FIRE FUND BALANCE $1,387.92
REVENUES 161.31
EXPENDITURES 1,549.23
- -
TOTAL WESTERN FIRE
- -
ROCKAWAY ROADS FUND BALANCE
REVENUES
EXPENDITURES
- -
TOTAL ROCKAWAY ROADS
- -
RECORDER FUND BALANCE 376,700.27
REVENUES 15,720.62 99,559.20
EXPENDITURES 15,699.96 58,838.32
- -
TOTAL RECORDER 20.66 417,421.15
- -
USE TAX FUND BALANCE
REVENUES
EXPENDITURES
- -
TOTAL USE TAX
- -
PROSECUTING ATT DELINT FUND 106,470.82
REVENUES 127.30 5,901.80
EXPENDITURES
- -
TOTAL PROSECUTING ATT DELINQUENT 127.30 112,372.62
- -
STATE CRIMINAL FUND BALANCE 789.28
REVENUES 0.89 72,298.70
EXPENDITURES 72,293.86
- -
TOTAL STATE CRIMINAL 0.89 794.12
- -
SCHOOLS FUND BALANCE 39,145.45
SCHOOLS 0.33 254,319.87
EXPENDITURES 293,179.53
- -
TOTAL SCHOOLS FUND 0.33 285.79
- -
NATIONAL FOREST BALANCE 354.85
NATIONAL FOREST REVENUES 0.25 297,721.29
EXPENDITURES 297,867.85
- -
TOTAL NATIONAL FOREST 0.25 208.29
- -
HEALTH CENTER FUND BALANCE 1,357.46
HEALTH CENTER REVENUES 157.83
EXPENDITURES 1,515.29
- -
TOTAL HEALTH CENTER
- -
DSS SUPPLEMENTAL BALANCE 70.01
DSS DUPPLEMENTAL REVENUES 4,080.00 21,366.88
EXPENDITURES 4,080.00 21,430.17
- -
TOTAL DSS SUPPLEMENTAL 6.72
- -
CERF FUND BALANCE
REVENUES 50,766.03 370,260.46
EXPENDITURES 50,766.03 370,260.46
- -
TOTAL CERF
- -
08/27/12 Taney County
TOTAL TANEY COUNTY
TREASURER'S FUNDS
For the Six Months Ending June 30,
2012

PERIOD TO DATE YEAR TO DATE
ACTUAL ACTUAL

DRUG FUND BALANCE $34,954.26
DRUG REVENUES 44.98 9,256.66
EXPENDITURES 1,501.75 5,999.77
- -
TOTAL DRUG (1,456.77) 38,211.15
- -
SHERIFF'S REVOLVING FUND BAL 57,518.76
REVENUES 3,153.99 20,318.38
EXPENDITURES 2,328.00 16,175.71
- -
TOTAL SHERIFF'S REVOLVING FUND 825.99 61,661.43
- -
DEPT OF JUSTICE VEST GRANT 2,887.30
REVENUES 3.29 17.77
EXPENDITURES
- -
TOTAL DEPARTMENT OF JUSTICE
VEST GRANT 3.29 2,905.07
 - -
HANDICAPPED FUND BALANCE 866.29
HANDICAPPED REVENUES 100.72
EXPENDITURES 967.01
- -
TOTAL HANDICAPPED
- -

CITIES FIN INT. BEGINNING BALANCE 25,969.10
CITIES FIN INT REVENUE 24.30 672.49
EXPENDITURES 5,187.86
- -
TOTAL CITICS FIN INT 24.30 21,453.73
- -

CEDAR CREEK FIRE DEPARTMENT
EXPENDITURES
- -

- -
08/27/12 Taney County
TOTAL TANEY COUNTY
TREASURER'S FUNDS
For the Six Months Ending June 30,
2012

PERIOD TO DATE YEAR TO DATE
ACTUAL ACTUAL

TOTAL TANEY COUNTY TREASURER'S
FUNDS $24,692.36 $1,189,370.57
= =

TOTAL ALL FUNDS

TOTAL FUND BALANCES 1,107,830.06 48,825,870.71
TOTAL TREASURER'S FUNDS 24,692.36 1,189,370.57
- -

TOTAL ALL FUNDS 1,132,522.42 50,015,241.28
= =

TOTAL CASH
CASH IN BANK
CASH IN BANK - GREAT SOUTHERN 2,135,522.42 24,640,650.93
CASH - CERTIFICATES DEPOSIT SEWER
CASH - CERTIFICATES DEPOSIT 997,000.00 17,385,000.00
AGENCY - INVESTMENT ACCOUNT (2,000,000.00) 7,989,590.35
CASH - SWEEP ACCOUNT
- -
TOTAL CASH 1,132,522.42 50,015,241.28
 = =

PAYABLES
ACCOUNTS PAYABLE
FEDERAL WITHHOLDING
FICA EMPLOYEE
FICA EMPLOYER
FUTA
EMPLOYEE SEP
MEDICARE EMPLOYEE
EMPLOYEE MED
MEDICARE COMPANY
EMPLOYEE SAV
STATE WITHHOLDING
LOCAL WITHHOLDING
SUTA (4,021.58) (54,718.11)
LAGERS PAYBACK 20% TAXES IRS
DENTAL INS PAYABLE
MEDICAL INS PAYABLE
OTHER INS PAYABLE
LAGERS PAYABLE
DEFERRED COMP PAYABLE
CHILD SUPPORT PAYABLE
OTHER DEDUCTION PAYABLE
CONTRA SUTA PAYABLE (1XX) 2,802.95 35,258.50
CONTRA SUTA PAYABLE (250) 868.18 14,898.77
CONTRA SUTA PAYABLE (355) 283.22 2,670.61
CONTRA SUTA PAYABLE (460) 35.67 1,118.83
CONTRA SUTA PAYABLE (400) 23.88 267.39
CONTRA SUTA PAYABLE (675) 7.68 504.01
CONTRA SUTA PAYABLE (800)
CONTRA SUTA PAYABLE (926)
- -
TOTAL PAYABLES
= =

AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.

EEZ ORDINANCE

Jonas Arjes with the Taney County Regional Economic Partnership went before the Commission
to discuss the Enhanced Enterprise Zone Ordinance. Mr. Arjes stated an example of blight had
to be listed within the zone and that the city and village entities needed a signed ordinance, prior
to the public hearing. Sample ordinances had been given to each entity. Notification of the
public hearing was to be published no sooner than 20 days prior.
Commissioner Strafuss moved to accept the ordinance declaring the area of the EEZ to be a
blighted area. Commissioner Houseman seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (absent) and Strafuss (aye).
 GLASS RECYCLING UPDATE

Mona Menezes with the City of Branson and Scott Starrett with the Solid Waste District N gave
a presentation on the glass recycling progress. Ms. Menezes requested two sets of steps for the
two recycle bins in the city of Branson. The Commission directed Randy Haes to assist Mr.
Starrett with the construction of steps.

TRANSFER STATION MANUAL UPDATE

Scott Starrett went before the Commission regarding the Transfer Station Manual update.
Building modifications were discussed. DNR specifications, Civil Engineering services and a
Transfer Station Manual were discussed.

RECESS
1:53 PM

RECONVENED
1:56 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL &
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Houseman seconded the motion. The motion passed by roll call
vote: Houseman (aye), Strahan (absent), and Strafuss (aye).

EXECUTIVE SESSION
1:58 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (absent),
and Strafuss (aye).

OUT OF EXECUTIVE
3:02 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.