Commission Minutes

OFFICIAL MINUTES
JULY 19, 2012, 5TH DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:00 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

BID OPENING – MAIL SERVICES, JANITORIAL SUPPLIES
& PROFESSIONAL ADMINISTRATIVE SERVICES

Purchasing Agent Ron Erickson and Sheila Wyatt went before the Commission regarding Mail
Services bid #201206-186. Two responses were received. The first submission was from
Masters Touch out of Spokane, WA at a cost of $24,450. The second submission was from
Ozark Mailing Services, Springfield, MO at a cost of $28,570. As this bid would involve
sending data out of state, Ms. Wyatt would like to review the bids further. A recommendation
would be given on Monday.

Rene Brusca, Head of Maintenance joined Mr. Erickson to open the nine responses received for
the Janitorial Supplies bid #201206-189. The first submission was from Pippin Wholesale
Company, Springfield. The second submission was from Interboro Packaging, Montgomery,
NY. The third submission was from Dash Medical Glove Corp., Franklin, WI. The fourth
submission was from ITS Suppliers, Hermitage, TN. The fifth submission was from All
American Poly, Piscataway, NJ. The sixth submission was from Central Poly Corporation,
Linden, NJ. The seventh submission was from UNIPAK, Brooklyn, NY. The eighth submission
was from Springfield Janitor Supply, Springfield, MO. The ninth submission was from Kee Wes
Equipment, Springfield, MO. An addition submission was received at 9:18 a.m. The
Commission instructed Mr. Erickson to return the bid unopened to the vendor. A
recommendation would be made on Monday.

The last bid was a rebid for Professional Administrative Services for Bob Atchley from Planning
and Zoning. Mr. Erickson had received two bids. Mr. Atchley had previously requested he be
allowed time to review the bids. The first submission was from Mickey Davis with ENfusion
LLC, former SLEMC out of Topeka, KS. The second submission was from Debbie Redford,
Hollister, MO.

PROPOSED SUBDIVISION REGULATIONS AND PROPOSED AMENDMENTS TO
THE DEVELOPMENT GUIDANCE CODE

Commissioner Strafuss moved to accept the recommendations of the Taney County Planning
Commission regarding the proposed subdivision regulations and proposed amendments to the
development guidance code. Commissioner Strahan seconded the motion for discussion.
Commission Strahan said based upon a change of the road standards to be that of Taney County
standards. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
STATE OF ASSURANCES FOR TANEY COUNTY HMGP PROPERTY ACQUISITION
PROJECT

Commissioner Strafuss moved to approve signing the State of Assurances for Taney County
HMGP Property Acquisition project. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 EEZ RESOLUTION AND BOARD APPOINTMENTS

Jonas Arjes with the Taney County Regional Economic Partnership gave EEZ instruction
documentation to the Commission indicating which steps he was taking and explained the
remaining documents. Hollister, Senior Tax and Protem Fire were not yet reached; however13
of the 16 entities were made aware of the EEZ Resolution. Discussion ensued.

Commissioner Houseman made a recommendation for the establishment of the board and those
members shall be: Doug Hayter and Dale Sanders, appointed by the schools and other taxing
entities respectively for five year terms, Carless Osbourn, Bran Cop, Chet Dixon, Kim Crouse
and Becky Roberts.

Commissioner Strahan moved to designate a board of directors for an enhanced enterprise zone
and to appoint Becky Roberts to a two year term, to appoint Kim Crouse to a 3 year term, to
appoint Carless Osbourn to a 3 year term, to appoint Brand Kopp and Chet Dixon each to a 4
year term. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to accept the Resolution as presented by Jonas Arjes.
Commissioner Strahan seconded the motion for discussion. Commissioner Strahan said during
last two days questions were answered in discussion with Mr. Arjes and other regarding the
affect of this project. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

RECESS
9:53 AM

RECONVENED
10:14 AM

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to postpone approval of previous meeting minutes to Monday.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

COURT ORDER

Cristy Smith of the County Clerk’s office went before the Commission to discuss court orders.
Commissioner Strafuss moved to direct abatement for years 2007, 2008 and 2009 exempting
property as open space on parcel #18-1.0-12-004-001-005.003. Commissioner Strahan seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 APPROVAL OF ACCOUNTS PAYABLE

Commissioner Strahan moved to approve accounts payable. Commissioner Strafuss seconded
the motion for discussion. Commissioner Strahan said an attorney bill was paid for on a credit
card from the County Clerk. Questions of this held up processing on Monday. Commissioner
Strafuss requested the letter from the County’s Attorney be attached for justification. Also an
outside attorney’s agreement needed to be in place prior to hire. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
 EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL &
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3), and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:22 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
11:36 AM

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.