Commission Minutes

OFFICIAL MINUTES
JULY 12, 2012, 3RD DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 7:45 a.m. with Ron
Houseman and Danny Strahan present, and Jim Strafuss absent. The following proceedings were
had and made a matter of record:

PROPOSED SUBDIVISION REGULATIONS & PROPOSED AMENDMENTS
TO THE DEVELOPMENT GUIDANCE CODE PUBLIC HEARING

Bob Atchley went before the Commission to present proposed subdivision regulations and
proposed amendments to the development guidance code approved by the Planning and Zoning
board and a public hearing. June 11th last public hearing vote was unanimous regarding
subdivision regulations. Removed and made into a separate document to simplify the process for
the citizens of Taney County.

Differences were: currently, regulations require 40 acres or less be considered a subdivision.
Under the proposal, it would be changed to less than 10 acres be considered a subdivision;
currently, regulations require a divided subdivision, had to go before the Commission, proposal,
it would be changed to over 6 lots within a named subdivision would have to go before the
Commission. In addition an exemption for a cemetery was also proposed.

AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.

COURT ORDERS

Cristy Smith went before the Commission to present Court Orders that had been submitted and
needed. Discussion ensued regarding the Court Orders. Commissioner Strahan moved to
approve abatements labeled exhibit AB dated July 12, 2012. Commissioner Houseman seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (absent).

Assessor James Strahan went before the Commission to discuss a particular abatement.
Commissioner Houseman requested the abatement be held for discussion at a future date.
 RECESS
8:26 AM

RECONVENED
8:31 AM

FUNDING AGREEMENT FOR CITY OF HOLLISTER

John Soutee with the Sewer District and Bill with the City of Hollister went before the
Commission to discuss a Funding Agreement based on documents regarding sewer sales tax
funds. Upgrades made were discussed. Commissioner Strahan moved to approve the
intergovernmental funding agreement between Taney County, Taney County Sewer District and
the City of Hollister for the City of Hollister WWTP R.A.S. Pump Project. Commissioner
Houseman seconded the motion for discussion. This agreement was approved by the Taney
County Sewer District and the City of Hollister. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (absent).

2012 DEPUTY SHERIFF SALARY SUPPLEMENTATION FUND GRANT

Sheriff Jimmie Russell went before the Commission to discuss the Salary Supplementation Fund
Grant. The Missouri Department of Public Safety regarding the deputy sheriff salary fund
required Commission approval. Commissioner Strahan moved to approve the Supplementary
Fund Grant (DSSSFG) expiring January 12, 2013. Commissioner Houseman seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (absent).

FUEL/SALT PURCHASE AT HILDA

MODot representatives Michael Middleton Maintenance Engineer and Dan Reams Office
Superintendent went before the Commission regarding fuel and salt purchase. There had been
times when the County ran short of salt material, and needed to do this portion of the agreement.
Fuel was discussed. Randy Haes with Road and Bridge said fuel wasn’t an issue, but questioned
increasing the coverage area. Discussion ensued regarding the extended coverage. Randy said it
takes Taney County longer than MODot to get salt supplies. Mr. Middleton said they could
supply salt from Branson. An agreement or contract would be written by MODot Maintenance
to state such matters.

RECESS
8:58 AM

RECONVENED
9:02 AM
 PROPOSED SUBDIVISION REGULATIONS & PROPOSED AMENDMENTS
TO THE DEVELOPMENT GUIDANCE CODE PUBLIC HEARING

A second public hearing was held for the Development Guidance Code. Bob Atchley reviewed
this mornings earlier conversations. Currently if a subdivision were developed, division 3
process, new proposal they would seek approval. If minor seek approval for minor subdivision
and exempted land donations for a cemetery. Commissioner Strahan said the main purpose was
to simplify the code book and thanked Bob Atchley and the Planning and Zoning board to be a
customer friendly part of government.

Commissioner Houseman asked the public for comments or questions of what had been
proposed by P & Z. No one from the public responded. Bob Atchley had no further comments.
Mr. Atchley stated to amend the code book it had to be approved by County Commission. Due
to the absence of Commissioner Strafuss, the vote would be taken next week.

F/160 HIGHWAY

Mr. Darrell Koontz, Executive Director of the Taney County Ambulance District went before the
Commission to discuss a Project between the Ambulance District and Taney County for
purchase of property. The survey had been completed and Mr. Koontz wanted direction for the
next steps. Commissioner Strahan said negotiations regarded trade or transfer. Commissioner
Strahan questioned availability of two entrances. Discussion ensued. An appraisal was needed
before the County would be free to sell the property. Discussion ensued regarding an appraisal
and the sale of real estate.

Mr. Koontz stated it was his intention to clarify if the Ambulance District had to pay for the land
it was not in TCAD’s best interest. Discussion ensued. The discussion would be rescheduled
next Thursday.

RECESS
9:39 AM

RECONVENED
9:47 AM

EEZ RESOLUTION & BOARD APPOINTMENT

Director of Taney County Business Development Partnership Jonas Arjes went before the
Commission regarding the second step in the EEZ process; a proposed resolution. Mr. Arjes said
approval of map which would allow the establishment of the seven member board.
Commissioner Houseman asked of the process of steps in accordance with RSMo 135.957.
Commissioner Houseman read parts of the statute which indicated the Board was to be created
first; second to review work completed, and third to advise the Commission. Commissioner
Houseman referenced and read 135.960.1 and stated a public hearing needed to be held with
board members. After the hearing was held, a governing body may file a petition requesting a
special area to be designated by the EEZ zone and a list of items needed to accompany the
petition. Mr. Arjes stated he thought all those things had been completed within the application.

Mr. Arjes said of the 16 steps from the Department of Economic Development; step 16 was to
have a complete application submitted. Discussion ensued regarding the order of the steps
needed taken. Discussion ensued regarding the board members. Commissioner Strahan said he
would like a copy of the list due to conflicting steps in the process. Discussion ensued regarding
the steps involved in the process.

Mr. Huel said Map and Resolution were needed to determine where to pull board members from.
The resolution and ordinance were discussed.

Commissioner Houseman said he would like a full county Commission for discussions and as the
Presiding Commissioner was to appoint the board members, he wanted additional input and
recommendations from the other Commissioners. He would also like to see a female person
appointed to the board. Approval of the resolution and further discussion would be held next
Thursday.

RECESS
10:51 AM

RECONVENED
10:55 AM

VOTING PRECINCTS

Mr. Thomas Strom went before the Commission regarding Rockaway Beach residents rights
being taken away from them at Rockaway Beach City Hall. Mr. Strom read the second
paragraph of Statute 115.117. Rockaway Beach City Hall Community Building was an adequate
polling place and there was no reason to change. The Clerk’s reasoning was sewer gas and
smell. An inspection was made and no sewer gas was found. Statute 261, said money could be
given from the state to fix it any issues in the public polling place. Citizens of Rockaway Beach
paid for problems that needed fixed, as they were unaware the funds were available. Mr. Strom
just wanted to bring this issue to the general public. Polling places in Mincy and Walnut Shade
had also been moved. He was going to pursue getting the polling place put back at City Hall.

Commissioner Houseman said the Commission had nothing to do with polling places as it was
the Clerk’s responsibility. The Commission had the ability to budget or not budget dollars for
the office and stated the Commission would provide funding. Mr. Strom asked if the County
Clerk had to stay in compliance with the statues or make her own opinion. Commissioner
Houseman said all elected officials must adhere to statues, though they could be interpreted
differently. Commissioner Houseman recommended talk to local election authority after which
the State Director of Elections could direct you further.

Commissioner Houseman asked if the Help America Vote Act still had funds available to
reimburse the City of Rockaway Beach. Commissioner Strahan said citizens who had voting
precincts changed preferred not to vote, and he had told them not to let a polling place hinder
their voting privileges. The Commission thanked Mr. Strom for coming.

PURCHASE AGREEMENT FOR ANIMAL CONTROL FACILITY FLOOR REPAIR

Commissioner Strahan moved to approve the purchase agreement for Animal Control Facility
Floor Repair. Commissioner Houseman seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (absent).

AGREEMENT WITH TANEY COUNTY & CEDAR CREEK
VOLUNTEER FIRE PROTECTION DISTRICT

Commissioner Strahan moved to approve the intergovernmental agreement with Taney County
and Cedar Creek Volunteer Fire Protection District. Commissioner Houseman seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (absent).

HPRP AMENDMENT #4

A letter from Frank Cottey supported the HPRP Amendment #4 between the Missouri
Department of Social Services and Taney County. Commissioner Strahan moved to approve the
HPRP Contract Amendment #4. Commissioner Houseman seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (absent).

Commissioner Strahan moved to adjourn. Commissioner Houseman seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (absent).

ADJOURNED
11:15 AM

The minutes were taken by Cristy Smith and Lyn Wieneke, Deputy Clerks and typed by Lyn
Wieneke, Deputy Clerk.