Commission Minutes

OFFICIAL MINUTES
JULY 2, 2012, 1ST DAY OF
THE JULY ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:31 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

CALL TO ORDER

Presiding Commissioner Houseman called the July 2, 2012 meeting to order at 8:31 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strahan moved to approve previous meeting minutes dated June 25, 2012.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables as follows: Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PAYROLL DATE: July 6, 2012
GCR: 113269 - 113289
RB: 113250 - 113263
AF: 113264 - 113266
TS: 113267 - 113268
911: None
Manual Warrants: 5645 - 5646
Accounts Payable: 329609 - 329627
SALARY STUDY BRIEFING

Linda Sorenson reviewed the process since last quarter of 2011. The three phases of the salary
study were as follows: 1) October 2011 salary study was started reviewing salaries compared to
other surrounding counties. Using a salary program, two complete sets of grade levels, general
and professional, were utilized with a minimum and maximum pay rate. The study was
presented to the Commission and the worksheet was reviewed monthly with Human Resources
beginning in January. 2) The worksheet and job descriptions were modified. 3) Meetings were
increased to twice per week and revision #9 made on June 28 was presented to elected officials.

In accordance with a State increase, the Commission proposed a 2% cost of living increase for
all employees, employees earning under $34,000 would get an additional 3%, for a 5% total
increase for lower paid employees. Having reviewed all salary proposals, each Commissioner
favored this proposal.

The Lagers proposal was discussed.

Commissioner Strafuss said the Commission has to be fiscally responsible to save money in
other areas to pay for increases. Houseman said the Sherriff’s department needed to be review
due to supplemental funding. Also a 2% increase for part time employees. State employees
were also a special circumstance.

Commissioner Strahan expressed his concern for the County becoming a training ground for
employees and that a few individuals would receive more than a 5% increase.

Commissioner Strafuss said each employee’s responsibility and wage was being discussed.
Nikki was to be contacted by any elected officials who wanted to visit with the Commission
individually. Sheriff Russell asked when the Commission would be voting. Commissioner
Strafuss said between today and Thursday, with a preference for today.
 EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:00 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
9:24 AM

RECONVENED
9:45 AM

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Harlan Collins and David Stottle went before the Commission to give a progress
update. Topics of discussion were as follows: Boys Camp Road project, Fall Creek Road, and
the Thelma Dole drive on Old 65 Hwy off of Ridgedale Road were discussed.

The hot tank at the Mt. Branson barn, the County Extension construction, scanner diagnostic
equipment, and road petitions were discussed. Filling vacant positions were discussed.

Harlan Collins asked for direction regarding the body shop. Further discussion would continue
after current issues were resolved. Current weather conditions in conjunction with the July 4th
celebration were discussed.

RECESS
10:26 AM

RECONVENED
10:30 AM

AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.
RECESS
10:42 AM
 EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL &
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:22 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).
OUT OF EXECUTIVE
11:45 AM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL &
CONTRACTS PER SECTION 610.021 (1), (2), (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021 (1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
4:03 PM

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
4:37 PM

RECONVENED
4:38 PM

It was noted that the Commission had decided to vote on the salary issue in open session.

Commissioner Strafuss moved to accept the salary study version #11 as presented to the
Commission and elected officials today, effective July 1, 2012. Commissioner Strahan seconded
the motion for discussion. This was a vote regarding the salary increases within the County
system effective July 1, 2012, and the document would be available. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
Commissioner Houseman thanked the Commissioners and Linda Sorenson for their hard work.
Commissioner Strahan said as the County had gone through two floods, and a tornado the
County employees took care of the citizens in those situations. As we approached the decision
today due to salary increase need, he felt the County had taken care of its employees just as the
citizens had been taken care.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURNED
4:42 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.