Commission Minutes

OFFICIAL MINUTES
JUNE 18, 2012, 23RD DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Melissa Duckworth with Emergency Management went before the Commission to inform them
of the following: Amateur Radio was having a radio field day at Shadow Rock Park Saturday
and Sunday. On Wednesday, June 20th from 8:30 p.m. to 12 noon a regional exercise was to take
place to recreate communication issues Joplin had. Finalizing Hazard Mitigation Plans were
ready to be submitted to the state for approval.

A. J. Sieker and Roger Dvorak went before the Commission to inform them of a residential
problem at Country Club Heights Addition.

CALL TO ORDER

Presiding Commissioner Houseman called the June 18, 2012 meeting to order at 9:00 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated June 5, 11 and 14,
2012 with corrections and changes. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables checks 329392 through 329442,
warrants 5637 through 5640 and one transfer from the transfer station to the Road and Bridge
Department. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to approve the transfer of funds from Building and Grounds to the
Road and Bridge Department. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda requests.

SIGNAGE REGARDING A VETERAN’S BILLBOARD

The Commission discussed Veteran’s Billboard Signage. Discussion with MODot would
continue at a later date.

SUBSTANCE ABUSE POLICY

Dixie Wagner and Linda Sorenson with Human Resources went before the Commission to
present the newly revised Substance Abuse Policy. Commissioner Strahan moved to approve the
policy as presented. Commissioner Strafuss seconded the motion for discussion. Discussion
ensued regarding exceptions. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PAYROLL DATE: June 22, 2012

GCR: 113208 – 113209,113230 - 113249
RB: 113210 - 113224
AF: 113225 - 113227
TS: 113228 - 113229
911: None
Manual Warrants: 5641 - 5642
Accounts Payable: 329443 - 329462
PROPOSED SUBDIVISION REGULATIONS WORK SESSION

Bob Atchley of Planning and Zoning went before the Commission to inform them of proposed
Subdivision Regulations as approved by the P & Z Board on June 11. This would give the
ability to distribute the one subdivision regulation book rather than the entire handbook. The
three key changes were: 1) no Planning and Zoning jurisdiction if dividing more than 10 acres
per Statute 137.185 rather than the current limit of 40 acres 2) an exemption for creation of
cemeteries 3) comply with current road standards.

The Commission requested changes be highlighted in the document. Commissioner Strahan said
a lot of work had been made on simplifying regulations, but grandfathered regulations and lot
sizes and number of tracks needed to be addressed. Discussion ensued. Notifications needed to
be posted to proceed with the Public Hearing.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:06 AM

See Executive Session Minutes for actions, if any.
Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
10:55 AM

RECONVENED
11:00 AM

T HIGHWAY PROJECT

Linda Bokel with MODot and John White went before the Commission. She took Mr. White’s
recommendations into consideration. Linda Bokel said until calculations would be done and
investigations she could not say what needed to be done. Mr. White stated there was water in
three of the units after receiving ½ inch of rain. Ms. Bokel said a surveyor would evaluate the
project tomorrow, after which a designer would review the project to replicate drainage.
Commissioner Strafuss asked how long the process was. She was unsure of a timeframe.
Commissioner Strahan asked if Randy Haes had a contract of Taney County, Great River and
MODot’s responsibility. Discussion ensued. Linda requested a copy of Mr. White’s permit for
his driveway. The Commission reviewed the contract. Commissioner Houseman stated his
understanding was this was a state project where the County was involved in the cost share. Ms.
Bokel explained MODot cost share was second to a county project where a consultant had been
hired by the County. Legal Counsel would review the Contract and discussion would ensue at a
later date.

RECESS
11:22 AM

RECONVENED
11:26 AM
 STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes and Harlan Collins went before the Commission to give a departmental update.
Chip Seal was moving forward with the current subdivision to be completed today or tomorrow.
Complaints were overlay was preferred to the chip seal material. Discussion ensued.

Roads in the Forsyth area were next for patching. Overlay work on Bird and Sherry D Roads
would be next. All guard rail work had been completed. Material at Hilda quarry to Hilda
facility property needed moved. There was no interest in buying back the material. Discussion
ensued.

Overlay work would be done at Fox Point Condominiums to prevent hydroplaning. A bluff was
being cut on Slough Hollow road. Slopes needed filled in. The project had a 90 day completion
timeframe. Discussion ensued. Shady Springs project concrete ends to be complete. The
Protem-Cedar Creek Bridge needed footings cut with a completed date of mid to third week in
July.

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:06 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
10:55 PM

EXECUTIVE SESSION – LITIGATION, REAL ESTATE, PERSONNEL AND
CONTRACTS PER SECTION 610.021(1), (2), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
11:48 AM
See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
2:35 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.