Commission Minutes

OFFICIAL MINUTES
JUNE 11, 2012, 21ST DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY MEETING

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Presiding Commissioner Houseman called the June 11, 2012 meeting to order at 9:00 a.m.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated May 31, June 4, and
June 7, 2012 with corrections. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payables as follows: Commissioner Strahan
seconded the motion. Commissioner Houseman stated that within Accounts Payable was a
check for $2500 to SREP previously held. After a discussion with the Springfield Chamber, it
was determined funds would not go toward election funding. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
 MONTHLY BUDGET REPORT

An updated Monthly Budget Report was received by Auditor Rick Findley. Additional expenses
for the Transfer Station were reviewed and determined to be a result of the tornado damage.

AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda requests.

FUNDING AGREEMENT

The Commission reviewed a funding agreement for Capital Improvements between Taney
County, the Regional Sewer District and the Village of Bull Creek. Commissioner Strafuss
moved to approve the funding agreement as presented. Commissioner Strahan seconded the
motion for discussion. The agreement was already signed by Chairman of the Board of Bull
Creek Village, the Regional Sewer District, and was drafted by Taney County Legal Counsel.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 COURT ORDERS & ABATEMENTS

Clerk Donna Neeley went before the Commission regarding Court Orders and Abatements. A
letter from Church Army had been received and contact had been made with the State Tax
Commission. Commissioner Strafuss moved to approve abatement 2013003. Commissioner
Strahan seconded the motion for discussion. Commissioner Strahan said the property had
become a school Commissioner Strafuss said statute 137.270 gives the Commission the authority
and qualified this property an exemption. The motion passed by vote: Houseman (aye), Strahan
(aye) and Strafuss (aye).

The other abatement was for Ozark Mountain Inn, a building needing removed. State Tax
Commission sent a reminder of pro-rata on commercial property stating the Commission had no
authority. Discussion ensued. The Commission directed Ms. Neeley to hold the additional
abatement for Summer BOE.

T HIGHWAY PROJECT

Randy Haes with Road and Bridge went before the Commission to discuss a T Highway Project.
Commissioner Strafuss updated Commissioner Houseman on the previous discussion regarding
the project. Commissioner Strahan said flooding of buildings needed to be made a matter of
record.

MODot Project Manager Linda Bokel addressed the Commission to inform them of the T
Highway project. Affected property owner John White discussed possible solutions with Ms.
Bokel. MODot was still trying to keep the project on budget but would review Mr. White’s
suggestions. Discussion ensued. Ms. Bokel said she would negotiate with Mr. White and the
County would get a copy of any documentation. Ms. Bokel thanked the Commission for getting
involved.

Mr. White addressed the Commission with other concerns. Restoration of the 55’ entry way to
his property as it was now only 50’, as well as installing a rock retaining wall were two issues.
Ms. Bokel said there was a good possibility a wall could be built and a better ditch would be
made and brought in front of the wall to leave it as it was prior to construction. Ms. Bokel said
she would keep the Commission and Mr. White informed of negotiation progress.

UNIVERSITY OF MISSOURI EXTENSION UTILITY CHARGE

The Commission gave direction to the Auditor’s office to apply University of Missouri
Extension utility charges to the utility line for other GCR utility charges. Journal entries needed
to be made to correct any incorrect line entries.

RECESS
9:40 AM

RECONVENED
9:45 AM
 DRUG SCREENING POLICY

Linda Sorenson and Dixie Wagner of Human Resources went before the Commission with a
Drug screening Policy. Ms. Sorenson worked with Employee Screening on Taney County’s
Drug Screening Policy and questioned why alcohol testing wasn’t used. Discussion ensued. A
new draft of the policy would be emailed to the Commission after it was modified.

Commissioner Houseman had NACO’s dental program researched. He gave Ms. Sorenson
documentation for her review to return with her recommendations. Prescription cards were
discussed. Commissioner Strafuss would give Ms. Sorenson his documentation for her review as
well.

EXECUTIVE SESSION – PERSONNEL AND CONTRACTS
PER SECTION 610.021(3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3) and
(12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:54 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
12:24 PM

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(12).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:11 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).
 OUT OF EXECUTIVE
2:30 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.