Commission Minutes

OFFICIAL MINUTES
MAY 24, 2012, 16TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 9:00 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

BID PROCEDURE FOR GUARD RAIL, CRANE-LINE BODY & MOBILE
SCREENING PLANT

Purchasing Agent Ron Erickson and Road & Bridge Administrator Randy Haes presented the
following guard rail bid responses to the Commission: James H. Drew Corporation for
$14,452.00, and Highway Safety Solutions for $10,034.50.

Commissioner Strafuss moved to postpone this issue to a definite time of 11:00 am bid #201204-
178. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

Ron Erickson presented the following crane-line body bid responses: Tiger Cranes at
$39,441.61; Kranz Truck Equipment of St. Louis for $30,880.00; and Bus Andrews Equipment
Company of Springfield for $36,665.00.

Commissioner Strafuss moved to postpone this issue to a definite time of 11:00 am bid #201204-
180. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

Ron Erickson presented the following mobile screening plant bid responses: two responses from
the Screen Machine Industries Inc. of Pataskala, Ohio, the first for $101,436.00 on a Scalper
107D, and the second for a Scalper 77C for $91,725.00; and GW Van Keppel of Springfield, MO
presented a bid for $80,575.00 on a KDS710.

Commissioner Strafuss moved to postpone this issue to a definite time of 11:00 am bid #201204-
181. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strafuss (aye) and Strahan (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence reviewed the Agenda Requests with the Commission.
 SOUTHWEST MISSOURI SOLID WASTE MANAGEMENT DISTRICT N COUNCIL
RESOLUTION

Commissioner Strafuss moved to approve the Resolution for the Appointment of Danny Strahan
and Jim Strafuss Representatives and Scott Starrett as the alternate to the Southwest Missouri
Solid Waste Management District N Council. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

INTERGOVERNMENTAL CONSTRUCTION FUNDING AGREEMENT

The Commission reviewed an Intergovernmental Construction Funding agreement between
Taney County, the Taney County Sewer District and the City of Forsyth. Commissioner Strafuss
moved to approve the agreement as presented. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADD ON’S & APPEALS

Commissioner Strafuss moved to approve add-on numbers: 20130020 – 0029. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

County Clerk presented the request of Jay Motwani to remove his building from his tax bill due
to the destruction of his motel during the Leap Year Tornado. Commissioners requested to
postpone the request until the following Thursday, so that clarification could be attained on
whether or not the Commission had jurisdiction over the case.

ANIMAL CONTROL REQUEST

Health Department Administrator Jim Berry presented a request to the Commission for
sandblasting and repair of the Animal Control facility floor, which has to be done in order to
renew State Licensing. The Commission directed Mr. Berry to work with Purchasing Agent Ron
Erickson to create a bid to move forward.

Commissioner Strafuss moved to approve the remodeling of the kennel floor repairs at the
Animal Control facility as outlined by the bid specs that were forthcoming from the Taney
County Health Department and Purchasing Agent Ron Erickson. Commissioner Strahan
seconded the motion. Motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

LAGERS RESOLUTION

As per Missouri Statue 105.675 the Commission is required to make the Lagers Supplemental
Actuarial Valuation of Alternate Lagers Benefits public for a period of 45 days before any
changes to benefits can be made. It was suggested by Lagers that the Commission record the
document in the Minutes. The Commission agreed to keep a copy available to the public in the
County Clerk’s Office and upstairs in the Commission Office.
Commissioner Strafuss moved to make the Lagers Supplemental Valuation Results of Alternate
Lagers Benefits available to the public for a period of 45 days and part of the Official Record, at
which time the Commission could hold a public hearing to discuss the resolution. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

LAGERS – PART-TIME OFFICIALS

Commissioner Strafuss moved to approve the Resolution to Opt-Out of Covering Part-Time
Elected Officials who work less than 1,000 hours per year from the Lagers Retirement Program.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

POLITICAL EMAILS

The Commission discussed the sending and receiving of political emails among employees.
Commissioner Strafuss suggested that the HR Department take the first step by sending out the
current E-Mail Policy to all employees to remind them of their rights and responsibilities. All
Commissioners agreed, and Commissioner Strafuss was asked to inform Linda Sorenson in HR
via email.

Discussion switched to cover the posting of political signs in County right-of-ways. The
Commission reminded the candidates via announcement to check with individuals before posting
signs on their property, and to check with the Road & Bridge barns if they have missing signs, as
they may have been in the right-of-ways, and thus, removed.

SREP DISCUSSION

The Commission discussed whether or not they were ready to move forward with supporting the
Springfield Regional Economic Partnership by paying the $2,500.00 membership fee.
Commissioner Houseman requested time to speak with the Partnership’s representatives. All
agreed to postpone the approval to a later date.

RECESS
10:24 AM

RECONVENED
11:03 AM

BID PROCEDURE FOR GUARD RAIL, CRANE-LINE BODY & MOBILE
SCREENING PLANT

Ron Erickson and Randy Haes presented the following recommendations granting Highway
Safety Solutions as primary awardees for the guard rail bid #201204-178, with the stipulation
that they could designate the James H. Drew Corporation as secondary.
Commissioner Strafuss moved to award bid #201204-178 to Highway Safety Solutions as a
primary vendor to, and as secondary to James H. Drew Corporation. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Commissioner Houseman wished to clarify that the Commission was granting leeway to the
Road & Bridge Department in determining which company would be best suited to the situation.
Ron Erickson and Randy Haes recommended awarding the crane-line body bid, #201204-180 to
the Kranz Truck Equipment.

Commissioner Strafuss moved to award 201204-180 to Kranz Truck Equipment as low bidder.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Mr. Erickson and Mr. Haes recommended the Commission reward the mobile screening plant
award to the GW Van Keppel Company of Springfield as low bidder.

Commissioner Strafuss moved to award the mobile screening plant bid #201204-181 at a cost of
$80,575.00 to the GW Van Keppel Company of Springfield, MO. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan
(aye).

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strafuss (aye) and Strahan (aye).

ADJOURNED
11:14 AM

The minutes were taken by Cristy Smith, Deputy Clerk and typed by Lyn Wieneke, Deputy
Clerk.