Commission Minutes

OFFICIAL MINUTES
MAY 21, 2012, 15TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Presiding Commissioner Houseman called the May 21, 2012 meeting to order at 9:00 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve meeting minutes dated May 14, 2012 with correction
and changes. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows: Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye). There were no transfers or journal entries.
CONTRACT ADDENDUM 001 & 002 REGARDING THE SOFTWARE LICENSE AND
SERVICES AGREEMENT

Commissioner Strafuss moved to accept the addendums 001 and 002 to the contracts between
Trensicore and Taney County regarding the software license and services agreement.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

TRANSMISSION REPAIR SERVICES AGREEMENT

Purchasing Agent Ron Erickson went before the Commission to discuss an Ace Transmission
agreement. An option for when peculiar circumstances occurred was added to allow charges to
be added with County Commission permission, which had County Counsel’s review. Discussion
ensued. Commissioner Strahan indicated he would like the permission given in writing.
Commissioner Strafuss moved to approve the purchase agreement with Ace Transmission.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).
ORDINANCE TO AUTHORIZE ISSUANCE OF PERMITS FOR THE OPERATION OF
ATV’S AND UTV’S

County Clerk Donna Neeley went before the Commission regarding the issuance of ATV and
UTV permits. Ms. Neeley said the State had amended the statutes to allow permit use on county
roads within the National Forest, if the County were to amend its ordinance. The ordinance was
reviewed by County Counsel. Discussion ensued. Commissioner Strafuss moved to approve the
ordinance regarding the operating of ATV’s which expanded the coverage to UTV’s on certain
county roads within the National Forest. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 FOREST PARK ESTATES LETTER

Commissioner Strafuss noted he was drafting a letter to MODot regarding the railroad crossing
at Forest Park Estates. Per statute 300.360 it allowed railroad crossing only be blocked for 5
minutes.

Commissioner Strafuss moved to postpone said issue to a definite time of 2 p.m. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

RECESS
9:25 AM

RECONVENED
9:33 AM

PROPOSED FIREWORK STAND AMENDMENT TO THE TANEY COUNTY
DEVELOPMENT GUIDANCE CODE

Bob Atchley with Planning and Zoning presented a proposed amendment to the Taney County
Development Guidance Code regarding firework stands. Mr. Atchley explained the situation
causing the need and his proposed amendment. Discussion ensued. Commissioner Houseman
asked if anyone from the public wanted to comment, either for or against the amendment. There
were no public comments regarding the proposed amendment to the guidance code.

Commissioner Strafuss moved to approve the County Development Guidance Code amendment,
page 12 of 107 as recommended by the Planning and Zoning Commission. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).
 AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda requests.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
9:59 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
10:50 AM

RECONVENED
12:01 PM

TANEY COUNTY REGIONAL SEWER DISTRICT/CITY PROJECT AGREEMENT
ISSUES

The Taney County Commission met jointly with the Taney County Regional Sewer District
regarding city project agreement issues. Nathan Easley representing the Sewer Board wanted to
move toward the same goal as the County and determine where the Sewer District issues stood.

Commissioner Houseman asked what needed resolved. Mr. Easley said funding agreements. Pat
Keck stated she had been informed of city concerns. Two items Ms. Keck was addressed were,
first, to create an agreement which involved an agreement between Taney County and the
District, and second, to resolve issues the City of Hollister had. Because of an Attorney
General’s opinion that a county could not pass funds to cities, the County wanted to make sure
the agreement was correct. Commissioner Houseman gave a historical perspective of situations
leading to this meeting. No agreements between an incorporated area and the Sewer District had
been created within the past several years.

Mr. Rick Ziegenfuss with the City of Hollister addressed the Commission. He indicated his
main concern was the indemnification paragraph as to where the City would stand. He would
like to see two agreements; a conceptual agreement and a construction agreement. He explained
the City of Hollister’s concerns.
Commissioner Strahan said the Commission had the monies to be appropriated, but it had to be
done in a legal manner. Commissioner Strafuss stated this was a new process and we were
struggling with it, but the agreements needed to be put into place.

Discussion ensued regarding a previous animal shelter request, sales tax tracking and
certification page on agreements. Larry Kline, Mayor of Rockaway Beach spoke about a
funding delay. Discussion ensued regarding projects for the City of Forsyth, Bull Creek Village,
Rockaway Beach and the City of Hollister which had been submitted to the sewer board.

Commissioner Houseman read the changes to the concept agreement. Ms. Keck made comments
to the cities regarding the contracts. Emergencies were discussed.

EXECUTIVE SESSION – LITIGATION, PERSONNEL, & CONTRACTS PER
SECTION 610.021(1), (3) & (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (3)
and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:30 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
2:01 PM

F HIGHWAY AND U S HIGHWAY 160 PROPERTY

Purchasing Agent Ron Erickson joined the Commission to discuss the bid for the appraisal of the
F Highway and 160 property.

Commissioner Strafuss stated that he had posted the topic thinking an appraisal would have been
completed by this time; however, it was not yet done.

Commissioner Strafuss stated that he had spoken to HDR Engineering and they had quoted him a
$2,000 amount, as well as had given him instructions on how the appraisal could be done.

After discussion the Commissioners agreed to move forward with the survey portion of the
project, with an appraisal to follow after the lot dimension details could be more clearly
established.
The Commission agreed to direct Randy Haes to contact HDR Engineering, John Soutee and the
Taney County Ambulance District to coordinate the completion of the survey.

APPROVAL OF PAYROLL

Commissioner Strahan moved to approve payroll as follows: Commissioner Strafuss seconded
the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PAYROLL DATE: May 25, 2012
GCR: 113124 – 113125, 113146 - 113166
RB: 113126 - 113140
AF: 113141 - 113143
TS: 113144 - 113145
911: None
Manual Warrants: 5628 - 5629
Accounts Payable: 329138 - 329157
COURT ORDERS & ABATEMENTS

Commissioner Strahan moved to approve personal property abatement 20130008 and 20130009.
Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to approve Personal Property refunds 20130004 -0007.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

Commissioner Strafuss moved to deny 20130013. Commissioner Strafuss withdrew his motion.
The Commission directed Cristy Smith to hold for summer BOE.

Commissioner Strafuss moved to approve 20130010 – 20130019. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

FOREST PARK ESTATES LETTER

Commissioner Houseman read the Forest Park Estates letter addressed to MODot. Commissioner
Strafuss moved to approve the letter to Missouri Department of Transportation. Commissioner
Strahan seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and
Strafuss (aye).

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 ADJOURNED
2:33 PM

The minutes were taken and typed by Lyn Wieneke & Cristy Smith, Deputy Clerks.