Commission Minutes

OFFICIAL MINUTES
MAY 14, 2012, 14TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:30 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Mr. Tom Strom went before the Commission to discuss the voting location at Rockaway Beach.
County Clerk Donna Neeley spoke in response to the Community Building Mr. Strum referred
to.

CALL TO ORDER

Presiding Commissioner Houseman called the May 14, 2012 meeting to order at 9:00 a.m.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve meeting minutes dated May 7, 2012 with correction
and changes. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows: Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye). There were no transfers or journal entries.
 MONTHLY BUDGET REPORT

Auditor Rick Findley went before the Commission to give an update on the Monthly Budget
Report. Animal Control and a bond payment were discussed. Branson TIF payments were
discussed.

RIPPLE GLASS AGREEMENT

Commissioner Strafuss moved to approve the Ripple Glass Agreement by and between Taney
County and Ripple Glass reviewed by County Counsel. Commissioner Strahan seconded the
motion. Commissioner Strafuss amended his motion to include the City of Branson.
Commissioner Strahan amended his seconded motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

APPROVAL OF EXECUTIVE SESSION MINUTES

Commissioner Strafuss moved to approve 4/5, 4/9, 4/12, 4/19, 4/23, 4/25, 4/26, and 4/30/2012.
Commissioner Strahan seconded the motion. The motion passed by vote: Houseman (aye),
Strahan (aye) and Strafuss (aye).

BID PROCEDURE – INSURANCE BROKER OF RECORD

Mr. Ron Erickson went before the Commission in response to the Insurance Broker of Record.
The four companies which responded to the RFQ for Insurance Broker of Record were Akers
and Arnie, Connell Insurance, Great Southern and ISI. Commissioner Strahan stated he had
reviewed previous records and could not find where there had been an Agent of Record voted on
in the past.

Commissioner Strafuss moved to appoint Connell Insurance as the Insurance Broker of Record.
Motion died due to lack of a second.

Commissioner Strahan said all companies were qualified. In review with Legal Counsel,
Commissioner Strahan considered using two companies versus one Agent of Record.
Commissioner Houseman stated the Commission had requested Legal Counsel review the bid
specifications based on past experience. Commissioner Strahan moved to approve ISI primary
and Akers Insurance secondary for Insurance Broker of Record. Commissioner Houseman
seconded the motion for discussion. Discussion ensued regarding prioritization, representation
and coverage. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (nay).

The Commission requested Mr. Erickson work with Pat Keck regarding Co-Broker of Record
and a set of specifications for bid.

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, Harlan Collins and David Stottle went before the Commission to give a Road and
Bridge Update. The K-Dock project costs, used stop signs, and an issue on Skyview Drive were
discussed. David Stottle informed the Commission of a drainage issue on Buchanan. Discussion
ensued. An eroding culvert on Timberlake needed replaced. Two-way radio compliance was
discussed. A bid needed to be put out as 43 of 138 radios couldn’t be programmed. Spray
equipment and a spray program were discussed. The tire recycling process was not progressing.
The Commission directed Road and Bridge to discuss the issue with Purchasing Agent Ron
Erickson. Road petitions were discussed.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:17 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
10:25 AM

RECESS
10:25 AM

RECONVENED
10:30 AM

PRIORITIZATION MATRIX UPDATE

TCTAB Board Members Rick Ziegenfuss and Buddy Roberts went before the Commission.
Travis Heier with HDR presented the updated Priority Matrix to the Commission with rankings
for the 41 projects. The projects were broke into four ranges. Commissioner Strafuss wanted the
matrix posted on the County Website. Commissioner Strahan said the top 10 projects based on
cost should be available to the public. Rick Ziegenfuss explained how MODot would take the
matrix data and prioritize it. Commissioner Strafuss asked if this would help the County get
additional grants. Mr. Ziegenfuss said it would be beneficial as well as getting funded through
the state as there was competition from other districts. The challenge would be to maintain the
system. Discussion ensued.

Mr. Ziegenfuss said rail service and air integration had also been discussed in meetings.
Commissioner Strahan asked if it would be of benefit to have an additional Road and Bridge
staff sit in on the board meetings. Commissioner Strahan asked about a stop light project at
Highways F and 65. Mr. Ziegenfuss suggested the Commission contact Beth Schaller with
MODot.
RECESS
11:08 AM

RECONVENED
11:18 AM

WAIVE PENALTIES AND INTEREST

Assessor James Strahan, Collector Sheila Wyatt and Clerk Donna Neeley went before the
Commission for a general discussion regarding the process of waived penalties and interest for
personal property.

Discussion ensued regarding RSMo 137.280. RSMo 52.240, county error on assessment was
discussed. Commissioner Houseman said the County shouldn’t penalize tax payer when the
County made a mistake.

A penalty was applied to an add-on. Commissioner Strafuss moved to waive penalties and
interest and issue a refund for $36.25 for add-on #62081. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Sheila said there was a statue that says she can go by the postmark date on an envelope when a
payment was received.

DOMAIN NAME REGISTRATION AGREEMENT

Commissioner Strafuss moved to approve the .US Locality Domain Name Registration
Agreement between Taney County and usTLD Administrator-NeuStar, Inc. Commissioner
Houseman seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye)
and Strafuss (aye).
 AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.

The Commission directed Deputy Clerk Lyn Wieneke to confirm the Clerk’s Office had sent
notification to the other two BOE members of the upcoming BOE.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
12:33 PM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
12:58 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.