Commission Minutes

OFFICIAL
MAY 7, 2012, 13TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:40 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

There was no public comment.

CALL TO ORDER

Presiding Commissioner Houseman called the May 7, 2012 meeting to order at 9:01 a.m.

PRAYER

Commissioner Strafuss led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes dated April 26, April 30 and
May 3, 2012 with correction and changes. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows: Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).
 BID PROCEDURE – AIRCRAFT MAINTENANCE PROVIDER
AND HVAC REPAIR, GASOLINE AND DIESEL FUEL,
CONSTRUCTION MATERIALS AND AGGREGATE ROAD MATERIALS

Purchasing Agent Ron Erickson went before the Commission to open bids for HVAC Repair and
Aircraft Maintenance bids. One submission was received from Temperature Control Company,
Inc. at a cost of $9,150 for bid 201204-179, HVAC repair. Mr. Erickson asked for a period of
time to review the bid response with Renee Brusca of the Maintenance Department.
Commissioner Strafuss moved to postpone award to 1 pm, HVAC repair, Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Ron Erickson had a recommendation for the 201204-174 Construction Materials, opened April
26th. Mr. Haes stated he would recommend Hermann Lumber. Commissioner Strafuss moved to
award the Construction Materials bid to Hermann Lumber. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

Mr. Haes gave the recommendation for bid 201203-102, gas and diesel which was opened April
26th. Of the two bids, he recommended Tri-Lakes Petroleum, of Branson. Commissioner
Strahan moved to approve Tri-Lakes Petroleum as recommended by Randy Haes of Road and
Bridge. Commissioner Strafuss seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

For the recommendation of the Aggregate Road Materials bid, Mr. Erickson gave two pages of
tables compiled for the Commission’s review. The first page being aggregate material and the
second page all other materials. Commissioner Houseman thanked Mr. Erickson for the
documentation to easily review. A primary, secondary and third choice of award was notated.
APAC was recommended for the primary supplier of aggregate material; American Concrete and
Rock was recommended as the secondary supplier; Table Rock Asphalt was recommended as a
backup supplier. Mr. Haes explained the reasoning behind the recommendations. (Exhibit A)

Mr. Erickson stated on the remaining bids, one response was received for each bid, items 1
through 4; item 5 had four responses, which had a recommendation for a primary and secondary
supplier. Mr. Haes explained the reasoning behind the recommendations with the bolded
indicated primary recommendations; the italicized indicated the secondary choice. (Exhibit B)

Commissioner Strafuss moved to postpone to a definite time of 1 p.m. award of the aggregate
road material; exhibits A and B. Commissioner Strahan seconded the motion. The motion
passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

RFP #201204-175, requested by Mr. Parent, was a proposal for an Aircraft Maintenance
Provider. One response was received. The response would be forwarded to Mr. Parent to
forward to the Airport Board. The Commission requested he move forward. The one
submission was from Rodney Getter and was a complete submission.
 COMMUNITY TASKS COLLABORATION MEETING

Commissioner Strahan said a list of items was supplied, which had been reduced from 60 items
and indicated the more significant meetings which needed to be attended. Commissioner
Houseman said the intent was to expedite processes necessary. Discussion ensued.

WESTLAW SUBSCRIPTION TERMINATION

Commissioner Strafuss moved to terminate Westlaw Subscription as recommended by County
Counselor. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

COUNTY BOARD APPOINTMENTS

Commissioner Strafuss moved to appoint Chet Dixon to serve as a liaison between the County
and the Economic Partnership. Commissioner Strahan seconded the motion. The motion passed
by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

The Transportation Advisory Board and other board vacancies were discussed.

RECESS
9:51 AM

RECONVENED
9:59 AM

PACE RESOLUTION

County Counsel reviewed and answered questions regarding previous concern with one of the
two Pace Resolutions. Commissioner Strafuss moved to approve resolution No. 2012-A, a
Resolution to Enable Taney County Missouri to Join the Missouri Clean Energy District
Pursuant to Section 672800 to 672835 including RSMo the Property Assessed Clean Energy Act
and stating the terms under which the County will Conduct Activities within the County as a
Member of Such District. Commissioner Strahan seconded the motion for discussion.
Commissioner Strahan said it had been presented before and there was a concern with expenses
involved to comply with the resolution. Discussion ensued. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to approve the following resolution: 2012-B Resolution of The
County Commission of Taney County, Missouri, Establishing and Describing the Taney County
Green Community Program and Providing Other Matters Relating Thereto. Commissioner
Strahan seconded the motion for discussion. Commissioner Strahan said the County Counsel
changed wording within the Resolution, and there was no problem making that change. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
 SOFTWARE LICENSE & SERVICES AGREEMENT

Assessor James Strahan went before the Commission to discuss a Software Licenses and a
Services Agreement. The discussion would be held during Executive Session at 1 p.m.

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
10:15 AM

See Executive Session Minutes for actions, if any.

Commissioner Strafuss moved to go out of Executive Session. Commissioner Strahan seconded
the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and Strafuss
(aye).

OUT OF EXECUTIVE
12:24 PM

RECONVENED
1:08 PM

BID PROCEDURE – AIRCRAFT MAINTENANCE PROVIDER
AND HVAC REPAIR, GASOLINE AND DIESEL FUEL,
CONSTRUCTION MATERIALS AND AGGREGATE ROAD MATERIALS

Purchasing Agent Ron Erickson went before the Commission to make recommendations for
HVAC Repair. Rene Brusca reviewed all responses and she recommends Temperature Control
Company, Inc. receive the award for bid 201204-179. Commissioner Strafuss moved to award
the bid to Temperature Control Company, Inc. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

CONSTRUCTION MATERIALS AND AGGREGATE ROAD MATERIALS

Primary, secondary and third recommendations were notated throughout the document.
Commissioner Strahan moved to approve the four page document with bids notated on Exhibits
A and B as presented. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).
 APPROVAL OF PAYROLL

Commissioner Strafuss moved to approve payroll. Commissioner Strahan seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

PAYROLL DATE: May 11, 2012

GCR: 113101 - 113123
RB: 113081 - 113095
AF: 113096 - 113098
TS: 113099 - 113100
911: None
Manual Warrants: 5620 - 5624
Accounts Payable: 328977 – 328996, 329070
AGENDA REQUESTS REVIEW

Nikki Lawrence went before the Commission to review agenda requests.

EXECUTIVE SESSION – LEGAL UPDATE PER SECTION 610.021(1) (2) (3) (12)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(1), (2),
(3) and (12). Commissioner Strahan seconded the motion. The motion passed by roll call vote:
Houseman (aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
1:25 PM

Commissioner Strafuss exited the meeting at 2:35 p.m.

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (absent).

OUT OF EXECUTIVE
6:15 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.