Commission Minutes

OFFICIAL MINUTES
APRIL 26, 2012, 10TH DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:07 a.m. with Ron
Houseman and Danny Strahan present and Jim Strafuss via teleconference. The following
proceedings were had and made a matter of record:

EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021(3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye).

EXECUTIVE SESSION
8:07 AM

See Executive Session Minutes for actions, if any.

Commissioner Strahan moved to go out of Executive Session. Commissioner Houseman
seconded the motion. The motion passed by roll call vote: Houseman (aye), Strahan (aye), and
Strafuss (abstain).

OUT OF EXECUTIVE
8:24 AM

RECONVENED
8:29 AM

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Randy Haes, Harlan Collins, David Stottle, and Devon Huff went before the Commission to give
a Road and Bridge Update. Road and Bridge attire was discussed.

Commissioner Strafuss physically entered the meeting at 8:37 a.m.

A list of costs for upcoming projects was given to each Commissioner and discussed. The Mt.
Branson property was discussed. The funds available after projections were completed were
requested by Commissioner Strahan. FEMA reimbursements were discussed. Melissa
Duckworth with Emergency Management Systems said the County could ask if any hazard
mitigation funds were available. The Commission asked Mr. Haes to meet with Ms. Duckworth
to determine if funds would be available for roads needing repair due to flooding.
Commissioner Strafuss moved to postpone staff departmental update – Road and Bridge to 9:30
a.m. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

PENALTIES & INTEREST

Collector Sheila Wyatt went before the Commission to discuss penalties and interest applied. A
Wesley Wren of Wescott Holding, LLC had discussed the need for penalties and interest to be
waived with Ms. Wyatt. Ms. Wyatt explained the situation. Commissioner Strafuss felt there
was a need to refund penalties and interest. Discussion ensued. Commissioner Strafuss moved
to waive penalties and interest owned by Wesley Wren, d.b.a. Wescott Holding, LLC for all
years. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye). Mr. Wren thanked the Commission.

Penalties and interest regarding a Mr. and Mrs. Bristow was discussed. Commissioner
Houseman asked if penalties and interest needed waived by the Commission. Ms. Wyatt said no
penalties and interest had been charged. Discussion ensued.

Commissioner Houseman asked if the Collector had the statutory ability to waive penalties and
interest. Ms. Wyatt answered yes.

BID PROCEDURE – GASOLINE AND DIESEL FUEL
& CONSTRUCTION MATERIALS

Randy Haes went before the Commission to open bids, #201203-172, for Gasoline and Diesel
fuel. Two addendums were sent out. The first submission from Morris Oil and Gas was a no bid
response. The second submission was from Petroleum Traders Corporation. Commissioner
Strahan requested Mr. Erickson evaluate the cost structure and bring a recommendation before
the Commission. The third submission was Tri-Lakes Petroleum Company. The Commission
asked Randy and Ron review the Bids.

Mr. Haes opened bids, #201204-174, for Construction material; metal and shingles for the Mt.
Branson Barn roof repair. The Commission authorized Mr. Haes to proceed. The first
submission was from Meek’s Lumber. The second submission was from Hermann Lumber. The
bids would be reviewed by Randy Haes and Ron Erickson.

ACE TRANSMISSION REPAIR SERVICES AGREEMENT

Commissioner Strafuss moved to enter into agreement with ace transmission as reviewed with
counsel. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

WELLNESS CENTER UPDATE

Nikki Lawrence introduced the Wellness Committee members present and went before the
Commission to give a Wellness Center update. Due to a recent resignation on the Wellness
Committee, one application had been received. Commissioner Strafuss said he would like to get
a larger department, possibly from the judicial center, involved. Discussion ensued.
Commissioner Strahan moved to appoint Scott Starrett to the Wellness Committee.
Commissioner Strafuss seconded the motion for discussion. Terms for the Wellness Committee
needed to be reviewed. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

Usage of the Wellness Center since January had increased. During the 2 1/2 years, over 6000
entries were logged. Different means of participation had been encouraged by the Wellness
Center.

The Wellness Committee requested they be allowed to purchase a vending machine to be self
sufficient. Two fundraisers had raised enough funds to purchase the leg machine, leaving a
balance. Commissioner Strahan said to supply the vending machines as donations were
received. Existing contracts would need to be reviewed for expiration. The Commission
directed Ms. Lawrence work with Dawn Bilyeu of the Auditor’s Office. Commissioner Strahan
moved to approve the vending machine concept. Commissioner Strafuss seconded the motion.
The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

AGENDA REQUESTS REVIEW

Nikki Lawrence met with the Commission to review agenda request.

STAFF DEPARTMENTAL UPDATE – ROAD & BRIDGE

Discussion continued regarding the list of costs for upcoming projects. Widening and fill roads
were discussed. A protection for roads and pavement preservation methods were discussed. The
Mt. Branson Barn needed a drinking fountain and refrigerator. Devon Huff met with MODot
regarding Quincy Road.

RECESS
10:22 AM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.