Commission Minutes

OFFICIAL MINUTES
APRIL 2, 2012, 1ST DAY OF
THE APRIL ADJOURN TERM

The County Commission met in the Commission Hearing Room at 8:36 a.m. with Ron
Houseman, Danny Strahan and Jim Strafuss present. The following proceedings were had and
made a matter of record:

PRELIMINARY STUDY

The County Commission met to review previous meeting minutes and accounts payable.

PUBLIC COMMENT

Mr. Kevin Weigler went before the Commission to give his opinion regarding the Library
Board’s tax request.

CALL TO ORDER

Presiding Commissioner Houseman called the April 2, 2012 meeting to order at 9:01 a.m.

PRAYER

Treasurer Helen Soutee led the prayer.

PLEDGE OF ALLEGIANCE

Commissioner Strahan led the Pledge of Allegiance.

PREVIOUS MEETING MINUTES

Commissioner Strafuss moved to approve previous meeting minutes with corrections dated
March 22 and 26, 2012. Commissioner Strahan seconded the motion. The motion passed by
vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ACCOUNTS PAYABLE/JOURNAL ENTRIES/TRANSFERS

Commissioner Strafuss moved to approve accounts payable as follows. Commissioner Strahan
seconded the motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye). There were no journal entries or transfers.
 ROAD VACATES

Randy Haes of Road and Bridge and Legal Counsel Frank Cottey went before the Commission
to discuss road vacations.

Hick’s Resorts Subdivision road vacation was discussed. Consents were presented by Mr.
Merrell. An additional necessary publication would be put in the paper April 4th. No
remonstrance was filed in opposition. Commissioner Strafuss moved to approve the vacation
request for the unnamed 30 foot private road and plat line throughout the Hicks Resort
Subdivision and lying north and west of Elbow road. Commissioner Strahan seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

A road vacate including a portion of Spruce Drive in OPV South Addition, a portion of Walnut
Drive in OPV South Addition, Cypress in OPV South Addition, a portion of Canyon Drive in
OPV, Ranch Circle in OPV, Elbow Court in OPV, Cove Circle in OPV, Antler in OPV, a portion
of Cove Drive in OPV, Ravine Drive in OPV, Mesa Drive in OPV East Addition, a portion of
Ledge Drive in OPV East Addition, Summit Drive in OPV East Addition, Scenic Crest in OPV
East Addition and Rock Road in OPV East Addition was presented by Mr. Charles Green,
representing petitioners America’s Sportsman Holding Company. The first reading was in
January. Mr. Green went before the Commission for the second reading. A proposed order was
given to Mr. Cottey. No remonstrance was filed in opposition. A cul-de-sac requirement when
vacating roads was discussed. Commissioner Strahan stated a concern in regards to a plat
without a cul-de-sac on a dead end road. Commissioner Strafuss moved to approve vacations of
the following roads referenced in exhibit A. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).
A road vacate was presented including all of Hillcrest Court in Lakeside East Subdivision as per
the recorded plat thereof, Book 14, at Page 50, Taney County Recorder’s Office (Exhibits A and
F), all of Hillcrest Drive in Lakeside East Subdivision, as per the recorded plat thereof, Book 14,
at Page 50, Taney County Recorder’s Office (Exhibits B and F), and all of Oakcrest Lane in
Lakeside East Subdivision, as per the recorded plat thereof, Book 14, at Page 50, Taney County
Recorder’s Office (Exhibits D and F). Brian Wade represented petitioner Bluegreen Big Cedar
Vacations, in a request to vacate all of Hillcrest Court, all of Hillcrest Drive, and Oakcrest Lane.
All three requested road vacations were road that had not been built. Exhibits with legal
descriptions were attached. Exhibit f was the petition with signatures. No remonstrance in
opposition was filed. A plat map was not attached. Commissioner Strafuss moved to approve all
of Hillcrest Court, all of Hillcrest Drive and all of Oakcrest Lane as presented. Commissioner
Strahan seconded the motion. Commissioner Houseman requested additional information for a
more formal record. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss
(aye).

A petition to vacate a segment of a road pursuant to section 71.270 was presented to the
Commission by Sandra Kelley petitioner. Ms. Kelley’s property joined Powell Road. Public
notice had been given to utilities. No remonstrance was filed in opposition of this road vacation.
Commissioner Strafuss moved to approve vacate referenced in Exhibit A for the Powell Road
vacate. Commissioner Strahan seconded the motion. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).

FUEL FLEET CARDS

Sheriff Jimmie Russell and Purchasing Agent Ron Erickson went before the Commission to
discuss Fuel Fleet Cards. Wright Fleet Services offers Fuel Cards, which were reviewed by the
Sheriff. Cards had no monthly fees, were already on Missouri State Contract bids and could be
issued to a person or a vehicle and automatically return 18.3 cents per gallon sales tax on the fuel
give 1% back on fuel purchases. It had a potential estimated savings of $16,000 per year.
Purchasing Director Ron Erickson also reviewed the cards. Discussion ensued. Commissioner
Strahan moved to proceed with Wright Express fuel card. Commissioner Strafuss seconded the
motion. The motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ROAD VACATION CONTINUED

An additional petition to vacate a portion of Powell Road vacate was brought before the
Commission by Mr. Verhagie for Fay Tom Corporation. Public notices were made and utilities
were notified. Commissioner Strahan asked if all contracts and agreements were in place. Mr.
Verhagie said yes. Commissioner Strafuss moved to approve vacate as presented by Fay Tom
listed as exhibit A. Commissioner Strafuss seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
9:55 AM

RECONVENED
10:00 AM
 LIBRARY BOARD: ELECTION DATES AND
TAX REFERENDUM AMOUNTS AND BUDGETS

Sarah Klinefelter, chairman of the Taney County Library District board went before the
Commission to discuss election dates, tax referendum amounts and the recommended budget.

Ms. Klinefelter introduced herself and other board members in attendance. Official
representatives from Taney Hills Library and Forsyth Community Library were also in
attendance. Two documents were presented. The current plan was reviewed which included
subcontracting by Ozark Technical Community College.

Board members Barbara Wehrman and Jim Babcock presented the proposed library budget.

Discussion ensued regarding the Historical Society’s part in possible education through the
library system, the budget options and election dates. The discretion of the levy amount was
discussed.

Commissioner Houseman asked if there were comments from the public. Donna Neeley said
this would be the highest county levy, with the second highest being the Health Department at 14
cents. Several local post offices were closed due to internet and email abilities and she inquired
of a library study to determine the need.

Kevin Weigler asked the Commission to test and question reasons for or against a public library.
He felt a library was a private issue rather than public and felt people were being forced into
paying for a public library. Attorney Harry Styron responded to Mr. Weigler’s comments. The
citizens would be given the option to vote, but weren’t forced to. Setting an election date, public
versus private issue, and internet was discussed. Kevin Weigler asked about constraining costs.

Sarah Klinefelter stated the average household income for Taney County residents was 23,000.
A major responsibility was to provide citizens with information. Jim Babcock said not all things
in print were in electronic form.

HPRP REALLOCATED FUNDS

Alan Catron CEO of Christian Associates went before the Commission to tell the Commission
more funds in the amount of $10,000 were available to be obligated by the end of May.

Commissioner Strahan moved to approve the HPRP reallocations grant. Commissioner Strafuss
seconded the motion for discussion.

Discussion ensued regarding monies from the previous grant had been received and if monies
were used relating to the storm. Mr. Catron said twelve families were rapidly re-housed with the
majority funding coming from Christian Associates. The motion passed by vote: Houseman
(aye), Strahan (aye) and Strafuss (aye).
Commissioner Strafuss moved to approve advancement, once confirmation of the HPRP money
was available. Commissioner Strahan seconded the motion. The motion passed by vote:
Houseman (aye), Strahan (aye) and Strafuss (aye).

RECESS
11:06 AM

RECONVENED
11:12 AM

Commissioner Strafuss moved to postpone to a definite time of 1 p.m. the Agenda Requests
Review and the State Audit Discussion. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

STAFF DEPARTMENTAL UPDATE – ROAD AND BRIDGE

Randy Haes, David Stottle, Harlan Collins and Devon Huff went before the Commission to give
a Road and Bridge update. Specifications for aggregates and material compliance were
discussed. Cannon Ball Loop drainage issues were discussed. It was agreed to fix the problem
on the one property. Fall Creek Road drainage issue; City of Branson wants to upgrade an
existing pipe to improve drainage in an area they maintain on Dalton. An issue on Shady Drive
was discussed.

An advanced mechanic training was discussed. A schedule for 10 hour days was discussed.

RECESS
12:13 PM

RECONVENED
1:13 PM

STATE AUDIT DISCUSSION

A letter received on March 27th by the state auditor was read and reviewed. A formal request
letter needed to be drafted. Discussion ensued. A letter would be drafted by Commissioner
Houseman for review on Thursday.

AGENDA REQUESTS REVIEW

The Commission discussed Agenda Requests.

F/160 HIGHWAY PROPERTY

Commissioner Strafuss said there were multiple uses for the land at Hwy F and US 160.
Currently, the ambulance district wanted to build a station. Appraisal and survey was discussed.
Potential property lines were discussed.
 EXECUTIVE SESSION – PERSONNEL PER SECTION 610.021 (3)

Commissioner Strafuss moved to go into Executive Session pursuant to RSMo 610.021(3).
Commissioner Strahan seconded the motion. The motion passed by roll call vote: Houseman
(aye), Strahan (aye), and Strafuss (aye). Commissioner Strafuss withdrew his motion as it was
not posted correctly. Commissioner Strahan withdrew his second.

Commissioner Strafuss moved to adjourn. Commissioner Strahan seconded the motion. The
motion passed by vote: Houseman (aye), Strahan (aye) and Strafuss (aye).

ADJOURN
1:49 PM

The minutes were taken and typed by Lyn Wieneke, Deputy Clerk.